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Position: Purchasing Agent
Municipality:City of Hartford
Close Date:3/23/2020
Description:

CITY OF HARTFORD - HUMAN RESOURCES DEPARTMENT

invites applications for the position of:

Purchasing Agent





SALARY: $76,359.40 - $98,176.26 Annually

DEPARTMENT:  Finance

OPENING DATE: 03/06/20

CLOSING DATE: 03/23/20 05:00 PM

DESCRIPTION:

Under administrative direction, plans, directs, supervises, and coordinates the activities of the Purchasing Division. Establishes and enforces standard specifications for supplies, materials and services. Advises the Administration on Purchasing issues. Prepares written correspondence and reports relating to Purchasing issues. Oversees the small and Minority Business Enterprise programs including contract compliance activities. Supervises the disposal of surplus property.

This is a HMEA union position.  The hours of work are 40 per week and the above salary includes 5% in lieu of overtime.

 

Distinguishing Characteristics

This position reports to the Finance Director. Incumbent exercises considerable initiative and independent judgment in managing the Purchasing Division. Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.

 

Essential Duties and Responsibilities

Plans, directs, supervises, and coordinates the activities of the Purchasing Division. Establishes and enforces standard specifications for supplies, materials and services. Oversees the small and Minority Business Enterprise programs and Contract compliance activities. Prepares the budget for the Division. Supervises the lease and disposal of surplus property. Supervises the printing and reproduction of forms and brochures. Advises the Administration on Purchasing issues. Incumbent(s) may be required to performs related duties as required.

KNOWLEDGE, SKILLS & ABILITIES:

The examination will consist of rating of your training and experience as contained on your application and may also include a written test, an oral test or both.  All parts of the examination, including tests and ratings, will be related to the requirements of the position.

 

Knowledge of

         Governmental purchasing practices and procedures.

         Principles and practices of public administration including budgeting, purchasing, contracting, employee supervision and training, and maintenance of public records.

         Preparation of specifications, purchase schedules, vendor lists, analysis of bids and other purchasing functions.

Ability to

         Analyze the needs of departments and to develop purchasing programs and techniques to provide effective service.

         Plan, assign, supervise and coordinate the work of clerical and technical subordinates.

         Establish and maintain highly effective working relationships with vendors, other City managers, and the public.

         Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.

QUALIFICATIONS:

Open to all applicants who meet the following qualifications:

 

Bachelor's Degree from an accredited college with major course work in public or business administration. Five (5) years of increasingly responsible professional experience in large scale centralized purchasing work, or in a highly responsible professional administrative position involving direct or indirect responsibility for centralized purchasing.

 

A Master's Degree in public or business administration from an accredited college may be substituted for a part of the experience requirement.

 

A COPY OF YOUR DEGREE OR TRANSCRIPT MUST BE ATTACHED TO YOUR APPLICATION.  A DEGREE OR TRANSCRIPT SUBMITTED WILL BE VERIFIED BY THE HUMAN RESOURCES DEPARTMENT.

 

HARTFORD RESIDENCY PREFERRED: Preferably be a bona-fide resident of the City of Hartford at the time of application. A completed CITY OF HARTFORD RESIDENCY AFFIDAVIT including proof of residency as indicated on the RESIDENCY AFFIDAVIT must be submitted, if residency is required.

 

APPLICATION MUST BE COMPLETED IN ITS ENTIRETY, INCLUDING ANY REQUIRED DOCUMENTATION. APPLICATIONS WITHOUT PROPER DOCUMENTATION SHALL RESULT IN YOUR DISQUALIFICATION FOR THIS POSITION.

 

APPLICATIONS VIA FACSIMILE OR EMAIL ARE NOT ACCEPTED.

OTHER INFORMATION:

If selected, you will be required to pass a physical examination administered by a City physician, a drug and alcohol screening examination, and a background check. If appointed, you will be required to serve three (3) to twelve (12) months of probation. This examination and employment process is subject to all federal, state and municipal laws, rules and regulations.

 

NOTE: ALL CORRESPONDENCE AND INFORMATION CONCERNING THE APPLICATION AND TESTING PROCESS WILL OCCUR VIA EMAIL, UNLESS OTHERWISE REQUESTED AT THE TIME OF APPLICATION.

 

IN ADDITION TO CHECKING YOUR EMAIL INBOX FOR RECRUITMENT CORRESPONDENCE, PLEASE ALSO CHECK YOUR JUNK AND SPAM FOLDERS.

 

VETERAN'S PREFERENCE:

Preferential Points may be given to Eligible Veterans. Must submit a Veteran's Preference Form, located on the hartford.gov/humanresources page along with a DD-214 and Disability letter (if applicable) from the Office of Veteran's Affairs.

 

The Human Resources Department provides reasonable accommodation to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need an accommodation in the application or testing process, please contact the Human Resources Department.

 

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The City of Hartford is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, veterans and persons with disabilities.


APPLICATIONS MAY BE FILED ONLINE AT:

http://www.hartford.gov

Human Resources Department

550 Main Street

Hartford, CT 06103

860-757-9800

 

humanresources@hartford.gov

 

Position #00507 (Repost for 00469)

PURCHASING AGENT

IA


Purchasing Agent Supplemental Questionnaire

 

*             1.            I have attached a copy of my degree/transcript. (I understand this is required to be considered for this position and not attaching my degree/transcript will deem me not qualified).

Yes Yes    No No

 

*             2.            Describe your procurement and leadership/management experience specifically in the public sector.

 

 

*             3.            Do you have centralized purchasing experience in the public sector? If so, please describe your experience.

 

 

* Required Question




We are an Equal Opportunity Employer.


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