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Position: Tax Collector
Municipality:Ledyard
Close Date:11/5/2019
Description:
 

Town of Ledyard

Tax Collector

 

 

NATURE OF WORK:   This is highly responsible fiscal and related administrative work planning, organizing, and supervising the billing and collection of property taxes including assessments imposed by the Town in accordance with the State statutes, ordinances and the charter of the Town.  Work involves routine and complex technical office work in the collection of all real property taxes, personal property taxes, motor vehicle taxes, associated interest liens and/or other designated accounts receivable.  This position involves independent judgment and initiative in pursuing an aggressive and effective program of prompt and efficient collection and effort with tact and courtesy toward the taxpayers.

 

SUPERVISION RECEIVED:   Receives general supervision from the Director of Finance.

 

SUPERVISION EXERCISED:  Employees assigned to the Tax Collection Department relative to the receipt, reconciliation, and deposit of daily receipts.

 

EXAMPLES OF ESSENTIAL JOB FUNCTIONS:  

 

         Plans, administers and executes the tax program relative to collection in accordance with statutory authority, and in accordance with an established collection cycle, Town ordinances, and Town charter. 

 

         Supervises and participates, on a regular continuous basis, in the updating and maintenance of the rate books and accounts of all taxable property.

 

         Implements procedures to notify delinquent taxpayers including by mail or telephone.

 

         Hears and investigates tax complaints and provides information regarding tax matters to citizens.

 

         Arranges for payment plans when appropriate.  Determines when stronger enforcement procedures are necessary.

 

         Interacts with banks, sheriffs, attorneys, Town departments, and other agencies in regards to information related to new or amended property information and delinquent accounts.

 

         Compiles and transmits fiscal records to appropriate state officials.

 

         Prepares financial statements for publication in local newspapers.

 

         Responds to inquiries from the public.

 

         Analyzes outstanding accounts and prepares requests for transfer to suspense for legislative body approval.

         Formalizes and prepares required reports and summaries relating to collection activities.

 

         Formalizes balance sheet and subsidiary records for the auditors.

 

         Files claims in accordance with State Statutes for reimbursement of revenue loss under State programs for disabled and/or elderly people.

 

         Files reports on bankruptcy cases.

 

         Prepares and administers annual operating budget for inclusion in the Department of Finance budget.

 

OTHER JOB FUNCTIONS

 

  Supervises automated processing of collection accounts.  Ability to read and interpret data from output on system.

 

  Coordinates activities with Tax Assessor and Finance Director to assure timely tax notices and collection.

 

  Reviews and recommends need for, and selection of, private services such as sheriffs or legal counsel.

 

  Performs related work as required.

 

QUALIFICATIONS PROFILE

 

            Associate degree in Business, Accounting, Finance, or related field; three years experience in Office management; or any equivalent combination of training and experience that provides the following knowledge, abilities and skills:

 

            Thorough knowledge of State statutes and the Town Charter, ordinances, rules, regulations and resolutions governing the collection of taxes and assessments and tax accounting.

 

            Thorough knowledge of business English, grammar, punctuation, and arithmetic.

 

            Ability to organize and express thoughts and ideas through written and oral communication including clear, concise, accurate, and timely financial reports and statements.

 

            Knowledge of general office practices and procedures.

 


 

Considerable knowledge of advanced data processing technology, operations, systems, modern office procedures, office equipment, and administration.  Skill in the use of a computer terminal or personal computer for word-processing, data base, or spreadsheet applications.

 

           

Ability to establish and maintain effective and courteous working relationships with other Town Officials, public officials, residents, the general public, other departments and agencies, and office staff.

 

Ability to plan, assign, and supervise the work of personnel engaged in clerical and related activities and to adjust resources to accomplish work objectives.

 

LICENSE OR CERTIFICATE

 

            Connecticut Municipal Collector (CCMC) Certification

 

            Valid Motor Vehicle Operatorís License

 

            Bondable

 

PHYSICAL DEMANDS

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function.

 

While performing the duties of this job, the employee is frequently required to hear, speak, stand, sit, walk, bend, twist, stoop, kneel, crouch or crawl; climb stairs to various levels; use hands to finger, feel or operate objects, tools or controls; use wrists for repetitive motion; reach with hands and arms; drive, tolerate exposure to environmental allergens.

 

The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by the job include close vision, distant vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  Hand-eye coordination is necessary to operate computers and various pieces of equipment.

 

Employee must be free from mental and physical disorders which would interfere with performance of duties as described, and have the ability to maintain his/her composure with the public and co-workers in every day stressful and emergency situations.  Employee may occasionally have to function in situations where subjected to aggressive physical and/or verbal behavior.

 

 

****This job description does not constitute an employment agreement or contract between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.****

 

 

Adopted by Ledyard Town Council   ___________

 

                                                                                    ______________________________

                                                                                    Linda C. Davis, Chairman                 



We are an Equal Opportunity Employer.


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