OF WORK: This is highly responsible fiscal and related
administrative work planning, organizing, and supervising the billing and
collection of property taxes including assessments imposed by the Town in
accordance with the State statutes, ordinances and the charter of the
Town. Work involves routine and complex
technical office work in the collection of all real property taxes, personal
property taxes, motor vehicle taxes, associated interest liens and/or other
designated accounts receivable. This
position involves independent judgment and initiative in pursuing an aggressive
and effective program of prompt and efficient collection and effort with tact
and courtesy toward the taxpayers.
SUPERVISION RECEIVED: Receives
general supervision from the Director of Finance.
SUPERVISION EXERCISED: Employees
assigned to the Tax Collection Department relative to the receipt,
reconciliation, and deposit of daily receipts.
EXAMPLES OF ESSENTIAL JOB
administers and executes the tax program relative to collection in accordance
with statutory authority, and in accordance with an established collection
cycle, Town ordinances, and Town charter.
and participates, on a regular continuous basis, in the updating and maintenance
of the rate books and accounts of all taxable property.
procedures to notify delinquent taxpayers including by mail or telephone.
and investigates tax complaints and provides information regarding tax matters
for payment plans when appropriate.
Determines when stronger enforcement procedures are necessary.
with banks, sheriffs, attorneys, Town departments, and other agencies in
regards to information related to new or amended property information and
and transmits fiscal records to appropriate state officials.
financial statements for publication in local newspapers.
to inquiries from the public.
outstanding accounts and prepares requests for transfer to suspense for
legislative body approval.
and prepares required reports and summaries relating to collection activities.
balance sheet and subsidiary records for the auditors.
claims in accordance with State Statutes for reimbursement of revenue loss
under State programs for disabled and/or elderly people.
reports on bankruptcy cases.
and administers annual operating budget for inclusion in the Department of
OTHER JOB FUNCTIONS
processing of collection accounts.
Ability to read and interpret data from output on system.
with Tax Assessor and Finance Director to assure timely tax notices and
recommends need for, and selection of, private services such as sheriffs or
work as required.
Associate degree in
Business, Accounting, Finance, or related field; three years experience in
Office management; or any equivalent combination of training and experience
that provides the following knowledge, abilities and skills:
Thorough knowledge of
State statutes and the Town Charter, ordinances, rules, regulations and
resolutions governing the collection of taxes and assessments and tax
Thorough knowledge of
business English, grammar, punctuation, and arithmetic.
Ability to organize
and express thoughts and ideas through written and oral communication including
clear, concise, accurate, and timely financial reports and statements.
Knowledge of general
office practices and procedures.
of advanced data processing technology, operations, systems, modern office
procedures, office equipment, and administration. Skill in the use of a computer terminal or
personal computer for word-processing, data base, or spreadsheet applications.
Ability to establish
and maintain effective and courteous working relationships with other Town
Officials, public officials, residents, the general public, other departments
and agencies, and office staff.
Ability to plan,
assign, and supervise the work of personnel engaged in clerical and related
activities and to adjust resources to accomplish work objectives.
Connecticut Municipal Collector
Valid Motor Vehicle
The physical demands described here are representative
of those that must be met by an employee to successfully perform the essential
functions of this job. Reasonable
accommodation may be made to enable individuals with disabilities to perform
the essential function.
While performing the duties of this job, the employee is
frequently required to hear, speak, stand, sit, walk, bend, twist, stoop,
kneel, crouch or crawl; climb stairs to various levels; use hands to finger,
feel or operate objects, tools or controls; use wrists for repetitive motion;
reach with hands and arms; drive, tolerate exposure to environmental allergens.
The employee must occasionally lift and/or move up to 25
pounds. Specific vision abilities
required by the job include close vision, distant vision, color vision,
peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate
computers and various pieces of equipment.
Employee must be free from mental and physical disorders
which would interfere with performance of duties as described, and have the
ability to maintain his/her composure with the public and co-workers in every day
stressful and emergency situations.
Employee may occasionally have to function in situations where subjected
to aggressive physical and/or verbal behavior.
description does not constitute an employment agreement or contract between the
employer and the employee and is subject to change by the employer as the needs
of the employer and requirements of the job change.****
Adopted by Ledyard Town Council ___________
C. Davis, Chairman