ACCOUNTING ASSISTANT CITY
OF NEW BRITAIN
SERVICE COMMISSION announces
Open Competitive Examination
Title: ACCOUNTING ASSISTANT Salary: $1,225.416 to $1,359.441
weekly 4 steps
by: Local 1186 AFSCME, Council 4, AFL-CIO
Reports (Y/N): N
October 23, 2019 4:00 pm
(TO CREATE AN EMPLOYMENT
calculating, posting and verifying duties to obtain primary financial data for
use in maintaining an accounts payable central control system. Performs varied and responsible accounting
clerical work in support of department staff in payroll and related financial
under the general supervision of an administrative superior, who is consulted
on unusual problems or on difficult technical questions. Works independently planning and organizing
work according to standard office procedures.
tasks to lower level accounting clerical and administrative clerical workers.
EXAMPLES OF ESSENTIAL
calculating, posting, data entry and verifying tasks in processing financial
data for use in an accounts payable central control system; prepares/reviews
purchase orders, invoices and related information for proper account coding,
mathematical accuracy, vendor designation, correct prices and discounts,
authorized signatures and related information; responds to vendor inquiries and
resolves problems related to orders, payments, etc.; processes and monitors
partial payments for various accounts; prepares information sheets for
encumbrances, account adjustments, payments, and related information and
processes to accounting unit for review as necessary; coordinates information
and processing needs with staff members to assure accurate and timely payments
and availability of funds; as necessary, receives employee attendance and
related personnel information; prepares payroll information for entry into an
automated payroll system; performs calculating, posting and verifying duties to
obtain financial data for payroll deductions, including withholding taxes,
Social Security, retirement, union dues, and other payments; processes payroll
and disperses checks
related registers to departments; receives corrective information from
departments and makes changes to payroll as necessary; responds to questions
concerning payroll, and resolves problems as necessary; posts payments received
for overpayments, and maintains records of overdue amounts; maintains
accounting control of miscellaneous accounts as needed; maintains various
accounts’ journals, establishes and maintains financial and administrative
records/files as needed; performs general office clerical tasks; operates
standard office equipment, such as computer terminal, copy machine, calculator,
etc.; performs other related duties as directed.
KNOWLEDGE, SKILLS AND
ABILITIES REQUIRED: Good working knowledge of accounts payable and payroll
bookkeeping principles, methods and practices; working knowledge of accounting
principles and methods and ability to apply and adapt established methods to
varied financial transactions; working knowledge of department procedures,
rules and payroll structures; ability to maintain financial records of some
complexity and to prepare reports and statements; ability to write routine
department financial reports; ability to perform detail work involving written
or numerical data and to make arithmetical calculations rapidly and accurately;
working knowledge of modern office equipment, practices and procedures, and
ability to acquire a working knowledge of department computer systems; ability
to establish and maintain effective working relationships with other employees
and the public.
QUALIFICATIONS: A high school diploma and three years of
increasingly responsible bookkeeping or accounts clerical experience; or any
equivalent combination of experience which demonstrates possession of the
required knowledge, skills and abilities.
NOTE: The above tasks and responsibilities are
illustrative only. The description does
not include every task or responsibility.
PROBATIONARY PERIOD: The probationary period
for this position shall be Twelve (12) months.
THIS EXAMINATION WILL BE COMPOSED OF:
OPEN COMPETITIVE EXAMINATION
COMPONENTS WEIGHTS WEIGHTS WEIGHTS WEIGHTS WEIGHTS
Written 50% or 100%
Oral or 100%
& Training 50%
100% 100% 100% 100% 100%
PASSING GRADE: The minimum passing grade is 70%.
DURATION OF OPEN COMPETITIVE
certified employment list shall be in effect for one year from the date of its
establishment by the Civil Service Commission. Subsequent to the initial
certification of the employment list, no sooner than 10 months and no later
than 11 months and 29 days from date of initial certification, the Commission
may, upon the showing and finding of exigent or extenuating circumstances,
extend the duration of the list when it is deemed to be in the best interest of
the City. The City, or any individual, may request that consideration of
extension be placed on the Civil Service regular meeting agenda by notifying
the Director of Human Resources no later than one calendar week prior to the
monthly meeting. The maximum period of time that a list shall remain in
effect is two years from date of initial certification.
RULE OF FIVE PLUS THREE: When
a vacancy exists for this position, the Appointing Authority is sent the first
five names in rank on the certified Employment list plus the next three highest
City residents. All may be considered equally for the one job vacancy.
PHYSICAL EXAMINATION: Prior to beginning work, the successful
candidate must complete and qualify on a post offer medical examination and
REASONABLE ACCOMMODATION IN TESTING: All requests for
reasonable accommodations in the testing process must be made in writing, no
later than the closing date for applications. Documentation of the disability
for which the accommodation is being requested, and what specific accommodation
is being requested, must be received no later than two (2) weeks after the
closing deadline for applications. The candidate’s failure to provide
documentation which satisfies the City’s requirements by the timetable above
will result in an inability to provide an accommodation in the testing process.
However, the candidate who meets the minimum qualifications for the position
would still be eligible to complete with all other candidates in the standard
CONDITIONS: Performs duties in a climate-controlled
environment. Routinely and
intermittently exposed to computer screen.
May be required to lift light to medium weights, for example, ledgers,
office supplies, etc. Some degree of
stress in public contact.
SPECIAL REQUIREMENT FOR CITY OF NEW
domicile shall be filed at the time of filing the application. (Please see form attached).
Applications must be
on file with the Civil Service Commission/Human Resources, Room 409, City Hall,
no later than Wednesday, October 23, 2019 at 4:00 P.M. Application forms
may be obtained at the office of the Civil Service Commission/Human Resources,
Room 409, City Hall, 27 West Main Street, New Britain, CT 06051. Tel.(860)
826-3404 or http://www.newbritainct.gov/