CITY OF NEW BRITAIN
An Open Competitive
Services Officer (Public Safety)……...Salary:
$1,485.14 to $1,910.90 weekly 8 steps
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position is represented by Local 818 AFSCME, Council 4, AFL-CIO.
GENERAL STATEMENT OF
DUTIES: As part of the Public Safety Department’s
senior management team performs complex fiscal, business and management
functions. In addition, supervises and
directs all of the centralized police administration tasks, services and
personnel assigned to the Public Safety Department. Work involves considerable administrative
responsibility in overseeing the general functioning of the administrative
office, resolving administrative problems and monitoring fiscal management
SUPERVISION RECEIVED: Works under the
direction of the Finance Director or his/her designee in consultation with the
Chief of Police.
SUPERVISION EXERCISED: Provides general
supervision to clerical personnel that perform the payroll function; execute
accounts receivable; meet accounts payable requests in a timely manner; and
keep attendance records up to date.
Serves as the technical liaison to the Finance and Personnel departments
for time, attendance, budget and other fiscal matters.
EXAMPLES OF ESSENTIAL
- Supervises administrative staff
and provides guidance to staff as
- Prepares the Police Department
and dog pound annual budgets.
- Attends the annual Board of Finance
and Taxation Budget Hearing to answer questions as needed;
- Creates and maintains a Capital
Improvement and Capital Equipment project and program;
- Provides regular reporting to the
Finance Director and Public Safety Chief regarding the budget and its impact
- Conducts special administrative
and budgetary studies.
- Manages the accounting and
attendance functions of the Public Safety Department;
- Coordinates purchases of supplies
and equipment to avoid duplication;
- Approves requisitions, invoices
for payment and the Department’s weekly payroll;
- Maintain compliance with City
- Calculates retirement pay,
retirement payouts and schedules retirements;
- Generate personnel action forms
for all members of the Department as needed;
- Prepares agenda, compiles read
ahead material and produces minutes of the Board of Police Commissioner
monthly meetings as Clerk of the Board or may assign a designee or
- Orders all of the printed
materials and forms used by the Department from outside vendors, Judicial
Materials Management and State of CT Public Safety;
- Fulfills all court subpoena
requests for personnel records;
- Maintains all grant management
and expenditure records;
- Maintains allocations,
expenditures and annual certifications for federal and state asset
- Administers the Federal
bulletproof vest program;
- Prepares all resolutions, reports
to the Mayor and purchasing reports for the Department;
- Administer the rotating tow
program to provide towing companies as needed;
- Apply and monitor
records/documents retention and destruction regulations;
- Responsible for disbursement of
pay to officers for road jobs/specials, computation of billing rates and
close coordination with finance billing clerk to obtain reimbursement from
- Coordinates administrative
actions in accordance with non-union management and three (3) different
AND ABILITIES REQUIRED: Ability to develop
and maintain cooperative relationships with the public, other City departments,
state and federal agencies and contractors.
Thorough knowledge of contemporary office practices, procedures and
equipment; thorough knowledge of business management; business administration;
accounting practices and principles; ability to set up and maintain operating
controls, filing and record keeping systems and be able to utilize word
processing and spreadsheet software.
must possess an
degree in Finance or related field plus a minimum of three (3) years of experience
as a supervisor, or an equivalent
combination of training and experience management which demonstrates possession
of the required knowledge, skills and abilities. Knowledge of Public
Safety administration and grant writing experience is preferred.
EXERTION/ENVIRONMENTAL CONDITIONS: Performs all duties
in an office environment. Routinely and
intermittently exposed to computer screen.
May be required to lift light to medium weights, for example, ledgers,
office supplies, etc. Some degree of
stress in public contact.
PROBATIONARY PERIOD: The probationary
period for this position shall be twelve (12) months.
THIS EXAMINATION WILL
BE COMPOSED OF
OPEN COMPETITIVE EXAMINATION
COMPONENTS WEIGHTS WEIGHTS WEIGHTS
Written 100% or
Oral 100 %
Experience & Training 100
PASSING GRADE: The minimum passing
grade is 70%.
SPECIAL REQUIREMENT FOR CITY OF NEW
domicile shall be filed at the time of filing the application. (Please see form attached).
Applications must be
on file with the Civil Service Commission/Human Resources, Room 409, City Hall,
no later than Friday, June 28, 2019 at 4:00 P.M. Application forms
may be obtained at the office of the Civil Service Commission/Human Resources,
Room 409, City Hall, 27 West Main Street, New Britain, CT 06051. Tel.(860)
826-3404 or www.newbritainct.gov