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Position: Grants Administrator
Municipality:City of New Britain
Close Date:2/8/2019




An Open Competitive Examination



GRANTS ADMINISTRATOR …………………………………. $1,330.85 -  $1,712.36 weekly


This position is represented by the Local 818 bargaining unit.


The Grants Administrator is a professional level position in the Department of Municipal Development. The position serves as the primary grant researcher, writer and funding coordinator.  The Grants Administrator is responsible for actively searching out funding through State, Federal, or private sources, which may be available in the form of grants, for City and Community projects and programs. The position is vested with primary responsibility for developing detailed planning and budget products associated with professional grantsmanship. The Grants Administrator should have the requisite writing, organizational, communications skills and experience to satisfy often intense and short notice requirements of grant application development, oversight, and final production.

This position is also responsible for quality assurance and fiscal management of grant programs and projects defined in the grant process. The Grants Administrator is selectively responsible for the auditing and monitoring of programs and for obtaining needed revisions and changes in grants as required. The position is responsible for the supervision, direction and control of staff assigned under any grant programs.

SUPERVISION RECEIVED:  Works under the general supervision of the Director of Municipal Development

SUPERVISION EXCERCISED:   Oversees office staff assigned to assist with grants.



·       Responsible for acting as a resource person on availability of grant funding and for preparing reports on active and pending grants as required.

·       Responsible for writing, executing and internal auditing of Community Development Block Grant annual programs as set forth by city ordinance.

·       Responsible for obtaining all environmental approvals for projects requiring clearances.

·       Manages a comprehensive grant evaluation and proposal development process that results in new grant funding for the City.

·       Maintains a library of municipal knowledge including demographics, land use and development, current programs, prioritized municipal projects awaiting funding, and public safety projects that impact the community. 

·       Develops and writes grants proposals, re-submission, program updates and reports.

·       Proactively conducts research for prospects and other opportunities for new grant funding sources including direct, indirect and regional based grant programs.

·       Provides liaison to grant planning organizations on a regional, state, and federal level.

·       Provides assistance and guidance in resolving issues and conflicts with grant funding agencies.

·       Provides timely advice and information on grant funding opportunities, requirements and procedures.

·       Works closely with and guides department staff regarding funding needs, grant opportunities, guidelines and funding sources for grants.

·       Develops and updates a quarterly report regarding City-wide grant activity and funding status.

·       Serves as deputy office manager in the absence of the Director.

·       Maintains a continuing self-improvement grant skills and learning experience supplemented by formal modest professional development education.

·       Engages in related professional services and activities as required.



·       Demonstrated ability to develop successful relationships with local, state and federal grant agencies

·       Demonstrated ability to cultivate successful relationships within an organization, initiate and coordinate internal meetings, and oversee grant compliance and reporting requirements

·       Ability to organize, analyze and interpret complex technical data relating to grants and funding

·       Ability to demonstrate excellent management, interpersonal, organizational and communication skills

·       Ability to demonstrate excellent writing and editing skills

·       Demonstrated history of writing successful federal grant applications and obtaining federal grant funding.

·       Ability to manage and prioritize multiple projects with conflicting deadline pressure and competing priorities.

·       Initiates and coordinates meetings with grant funders as needed.






Required skills and knowledge include an undergraduate college degree in public administration or related field with requisite experience in public administration. In addition, a contemporary working knowledge of Federal Housing and Urban Development regulations and programs is required. Applicants should have demonstrable previous grant writing experience and knowledge of resources to access state, federal and private grants.


PROBATIONARY PERIOD:  The probationary period for this position shall be twelve (12) months.


COMPONENTS                                  WEIGHTS                  WEIGHTS                  WEIGHTS

Experience & Training                              100%

Written                                                                         or              100%           or

Oral                                                                                                                              100%                           


PASSING GRADE:  The minimum passing grade is 70%. 


SPECIAL REQUIRMENTS:  Must have and maintain a valid Connecticut driver’s license.

TOOLS AND EQUIPMENT USED:  Computer, printer, calculator, and standard office equipment.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.  While performing the duties of this job, the employee is frequently required to sit, talk and listen.  The employee is required to walk and frequently use hands and fingers when operating computer and calculator, and reach with hands and arms.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The work is conducted in typical office working conditions.  The noise level in the work environment is usually moderately quiet.

DURATION OF EMPLOYMENT LIST:  A certified employment list shall be in effect for one year from the date of its establishment by the Civil Service Commission.  The Civil Service Commission, may, upon the showing and finding of exigent and extenuating circumstances, extend the duration of the list when it is in the best interest of the City.  However, in no case shall any certified list remain in force for more than two years.


RULE OF FIVE PLUS THREE:  The Appointing Authority is sent the first five names in rank on the certified employment list plus the next three highest city residents.  All may be considered equally for the one job vacancy.


PHYSICAL EXAMINATION:  Prior to beginning work, the successful candidate must complete and qualify on a City medical examination including a drug screen as well as a background and reference check.


REASONABLE ACCOMODATIONS:  All requests for reasonable accommodations in the testing process must be made in writing, no later than the closing date for applications.  Documentation must be from a medically licensed professional, and must be current within one year of the closing deadline for applications.  Documentation of the disability must include what the disability is, what accommodation is being requested, and must be received no later than two (2) weeks after the closing deadline for applications.  A candidate’s failure to submit this documentation will result in no further consideration being given for a reasonable accommodation in the testing process.


SPECIAL REQUIREMENT FOR CITY OF NEW BRITAIN RESIDENTS:  Proof of domicile shall be filed at the time of filing the application. (Please see form attached). Failure to provide proof of domicile in accordance with this timetable may result in no residency consideration being granted for this examination.


Applications must be on file with the Civil Service Commission/Personnel, Room 409, City Hall, no later than Friday, February 8, 2019 at 4:00P.M.  Application forms may be obtained at the office of the Civil Service Commission/Personnel, Room 409, City Hall, 27 West Main St., New Britain, CT  06051 or online at www.newbritainct.gov under Civil Service job postings.  Tel (860) 826-3406.



AA/EOE/Equal Access Employer



We are an Equal Opportunity Employer.

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