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Position: Payroll Administrator
Municipality:Town of Darien
Close Date:1/27/2019

Job Opportunity

 Payroll Administrator


Location:              2 Renshaw Road, Darien, CT

Hours:                  35 hours per week/8:30 a.m. – 4:30 p.m., Mon. – Fri. (1 hour lunch)


Compensation: $56,639 - $74,460 DOE

(Eligible for full benefits package including health insurance, pension plan, life insurance, paid holidays, vacation, sick leave, and personal leave.)


Closing Date:       January 27, 2019



Distinguishing Characteristics:

Accountable for performing complex clerical and varied administrative duties pertaining to preparing and maintaining payrolls for employees in a unionized environment and performing various payroll and benefit support activities.


Supervision Received:  Receives general direction from the Finance Director or Assistant Director.


Examples of Essential Duties:

  • Assembles and validates time and attendance data from Town departments and controls the input of such data into the HRIS/Munis;
  • Consults with supervisors regarding employee time records;
  • Enters and maintains employee data in the HRIS/Munis and Time and Attendance System (onboarding, personnel and payroll changes, and separations) and maintains administrative tables (taxes, deductions, benefits, pay types, job classifications, etc.) within both systems;
  • Works closely with the Human Resources Department to ensure compliance and consistency with collective bargaining language and Town policy related to employee time and attendance, benefits and pay;
  • Keeps abreast of benefit changes, tax changes, and collective bargaining contract requirements and restrictions related to payroll (dates for salary increases; overtime, shift differential and holiday pay restrictions, longevity eligibility, etc.);
  • Calculates and processes all types of employee payments, including, retroactive wages, reimbursements, allowances, collective bargaining increases and annual increments;
  • Prepares and processes regular and overtime payrolls;
  • Monitors and controls the printing of payroll checks and electronic fund transfers;
  • Creates and maintains payroll-related files, data, and forms utilizing spreadsheet software, databases, online financial portals, and HRIS/Munis software;
  • Performs wire transfers for the Town and the Board of Education in support of payroll activities;
  • Calculates and monitors various payroll deductions (e.g. insurance, deferred compensation contributions, garnishments, etc.);
  • Prepares payroll-related reports and analyses, for a variety of purposes including those used to support the Director of Finance and the Town’s independent auditors in the financial management of the payroll;
  • Responds to employee inquiries regarding paychecks and payroll practices and procedures;
  • Handles the electronic time clock system including training new employees in its use, responding to employee inquiries, and handling any issues that may arise with the time clocks;
  • Prepares wage data related to Workers’ Compensation and retirement benefits;
  • Balances and files W-2’s;
  • Reviews and analyzes all payroll expenditure accounts on a monthly basis;
  • Responsible for ordering and purchasing the Finance Department office supplies;
  • May assist in the preparation of bank deposits; and
  • Performs related duties as required.


Minimum Qualifications:

  • High school diploma or GED required, an Associate’s degree, or higher, in accounting or a related field is preferred;
  • Five (5) years of General Experience in bookkeeping, accounts payable or clerical work involving finances. Three (3) years of the General Experience must have involved payroll preparation (experience with a public employer or in a unionized environment preferred).  College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of two (2) years.
  • CPP accreditation or CPS license preferred;
  • Knowledge of payroll terminology, laws, regulations, practices and procedures;
  • Knowledge of basic accounting and bookkeeping principles and procedures;
  • Knowledge of modern office procedures and practices;
  • Skill and accuracy in performing arithmetic computations;
  • Considerable interpersonal skills;
  • Ability to read, understand and apply applicable contract guidelines and regulations;
  • Ability to maintain accurate files and HRIS records;
  • Ability to follow complex oral and written instructions;
  • Ability to operate office equipment which includes computer and other electronic equipment; and
  • Proficiency with HRIS (Munis preferred) and MS Office Suite (Excel, Outlook, Word).


Prior to appointment to this position, a drug and alcohol screening test and background check are required.


Application Procedure

Applications may be emailed to kdunn@darienct.gov (Reference “Payroll Administrator” in the subject line and submit attachments in Word or PDF format) or mailed to Ms. Karen Dunn, Human Resources Department, Town of Darien, 2 Renshaw Road, Darien, CT 06820.  Please submit the following three (3) documents:

  1. Cover Letter;
  2. Typed Town of Darien Employment Application (available www.darienct.gov, HR Dept. page); and
  3. Resume.


The Town of Darien is an equal opportunity employer and does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of intellectual disability, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. In compliance with the Americans with Disabilities Act, the Town will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Town when necessary.


Posted:  1-10-2019

We are an Equal Opportunity Employer.

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