HomeAbout GFOA-CTMembershipResourcesSite MapContactMembers Only
Training and Certification Programs
Links
Employment
Tell Us About a Position
News
Forms
California Sample Documents

Employment

Position: Benefits Administrator - Payroll
Municipality:City of New Britain
Close Date:1/18/2019
Description:

 

 

CITY OF NEW BRITAIN

CIVIL SERVICE COMMISSION announces

Open Competitive Examinations

 

BENEFITS ADMINISTRATOR - PAYROLL…………….1,246.04 to $ 1,449.72 weekly, 4 steps

 

(TO CREATE AN EMPLOYMENT LIST)

The position is represented by Local 1303, AFSCME, Council 4, AFL-CIO

 

JOB SUMMARY:   Directs and oversees all activities for the preparation and production of the City payroll; responsible for the weekly input, earning adjustments, classification changes, deduction reporting, general account distribution and all payroll related management systems  and reporting for each department and agency payroll administered through the Finance Department.   

 

 

SUPERVISION RECEIVED:  Works under the general supervision of the Finance Director.

 

SUPERVISION EXERCISED:   Directly works with and oversees the Accounting Assistant – Payroll; and assigns duties as needed.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

       Administers weekly payroll 

       Maintains the workers’ compensation management information system.  Works with Corporation Counsel & 3rd party vendors to analyze and administer Workers Comp payments

       Oversees and participates in the preparation of the City payroll, including the maintenance of subsidiary records such as MERS reports and various deduction reports

       Oversees the addition, termination and modification of employee status and earning profile in the payroll system (One Solution); insures all personal action forms are recorded, indexed and stored in the online archive system

       Responds to routine inquiries concerning payroll processing, deductions and earnings

       Prepares a variety of routine and specialized accounting reports  as required

       Maintains all payroll-related information and management systems and applications: time and attendance and workers’ compensation modules

       Administers the Police, Fire and General Government active and retired personnel databases.

       Performs all normal and disability benefit retirement calculations as well as Pension Escalator Buy Outs

       Administers the Police & Fire pension data base including the disbursement of monthly payroll as well as individual consultation as needed

       Administers changes in labor contracts including salary increases, retro payments and benefit changes

       Monthly billing for MERS, Police Survivor and Life Insurance

       Assists in the implementation and administration of new benefit plans i.e. High Deductible Health Plans/Health Savings Accounts (HDHP/HSA)

       Assists in preparation of reports and information for ACA (Affordable Care Act) compliance reporting

       Responds to requests for wage verifications

       Prepares and balances earnings in preparation for W2’s and 1099’s for third party vendor

       Performs related work as required.

 

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:  

             

       Excellent knowledge of the payroll processing procedures and the accounting of the same; 

       Ability to follow technical oral and written directions and to prepare complex reports; 

       Ability to work under strict and limited time constraints and schedules.  

       Ability to manage multiple activities at once.   

 

 

MINIMUM QUALIFICATIONS REQUIRED:  

 

A Bachelor’s degree in Accounting or Business Administration or a related field and at least two years’ experience in municipal accounting and automated systems operations; or, the equivalent combination of education and experience which demonstrates possession of the required knowledge, skill and abilities.  In-depth knowledge of Payroll Software. One Solution software including TCP highly preferred. 

 

 

PHYSICAL EXERTION/ENVIRONMENTAL CONDITIONS:  

 

The physical demands described here are representative of those that must be met by an employee in an office setting.   Reasonable accommodations may be made to enable individuals to perform the essential functions.

 

While performing the duties of this job, the employee must occasionally lift and/or move up to 10 pounds.  The employee must be able to read and write.  This position requires the ability to carry out instructions furnished in written or oral form. 

 

NOTE:  The above tasks and responsibilities are illustrative only.  The description does not include every task or responsibility.

 

PROBATIONARY PERIOD: The probationary period for this position shall be twelve (12) months.

 

 

 THIS EXAMINATION WILL BE COMPOSED OF: 

 

OPEN COMPETITIVE EXAMINATION

             COMPONENTS                     WEIGHTS*                        WEIGHTS**

             Written                              100%     or

             Oral                                                            100%                               

             Experience & Training                                                 or           100%

                                                           100%                100%                         100%

 

PASSING GRADE: The minimum passing grade is 70%. In the written examination phase only, the passing grade will be established utilizing the flexible passing point system. In no event will this passing point be set at less than 60% of raw score.

 

DURATION OF EMPLOYMENT LIST: A certified employment list shall be in effect for one year from the date of its establishment by the Civil Service Commission. The Civil Service Commission, may, upon the showing and finding of exigent or extenuating circumstances, extend the duration of the list when it is in the best interest of the City. However, in no case shall any certified employment list remain in force for more than two years.

 

RULE OF FIVE PLUS THREE: The Appointing Authority is sent the first five names in rank on the certified Employment list plus the next three highest City residents. All may be considered equally for the one job vacancy.

 

PHYSICAL EXAMINATION: Prior to beginning work, the successful candidate must complete and qualify on a City medical examination (including a drug screen) and a background investigation.

 

REASONABLE ACCOMMODATIONS: All requests for reasonable accommodations in the testing process must be made in writing, no later than the closing date for applications. Documentation must be from a medically licensed professional, and must be current within one year of the closing deadline for applications. Documentation of the disability must include what the disability is, what accommodation is being requested, and must be received no later than two (2) weeks after the closing deadline for applications. A candidate’s failure to submit this documentation may result in no further consideration being given for a reasonable accommodation in the testing process. 

 

SPECIAL REQUIREMENT FOR CITY OF NEW BRITAIN RESIDENTS: Proof of domicile

shall be filed at the time of filing the application. (Please see form attached). Failure to provide proof of domicile in accordance with this timetable may result in no residency consideration being granted for this examination. 

Applications must be on file with the Personnel Office, Room 409, City Hall, no later than Friday, January 18, 2019 at 4:00 P.M. Application forms may be obtained at the Personnel Office, Room 409, City Hall, 27 West Main St., New Britain, CT  06051. Tel (860) 826-3404.

 

AA/EOE/Equal Access Employer



We are an Equal Opportunity Employer.


Return to the main Employment page.
Top of Page
Designed/Developed by WebSolutions