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Position: Executive Asst/Human Resource Specialist
Municipality:Town of Newington
Close Date:11/9/2018
Description:
TOWN OF NEWINGTON
131 CEDAR STREET
NEWINGTON, CT 06111

CAREER OPPORTUNITY

POSITION: Executive Asst./Human Resource Specialist

PAY RANGE$68,000 - 78,000/yr

CLASSIFICATION/ GRADE:  A-6  

 

EEOC: Admin

LOCATION: Town Managerís Office, Town Hall

APPLY BY: November 9, 2018

APPLY TO:    Town Manager

 

                       131 Cedar Street

                    Newington, CT  

An official Town of Newington Employment Application is required in order to be considered for this position.  Applications are available at the Town Managerís office or at www.newingtonct.gov

 

 

 

DESCRIPTION:

Under the supervision and direction of the Town Manager, performs administrative and secretarial work of a complex, confidential, and responsible nature in the Town Managerís office. Must have considerable knowledge, skill and ability in the functions of municipal government. Considerable knowledge of organizational and department operating requirements. Develop, manage and administer Human Resources operations, organizational planning, recruitment, testing, workplace investigations and affirmative action. 

 

ESSENTIAL JOB FUNCTIONS:

 

       Assists Town Manager with a variety of projects, directives and initiatives as assigned.

       Composes and types routine correspondence and reports independently. 

       Provides customer service to the public, screens calls and walk-in traffic. Provides information on department and/or Town services and acts as a point of contact for complaints. Refers correspondence to the appropriate department as needed, follows-up on requests to ensure satisfactory resolution.

       Organizes, prepares, formats, edits, proofreads and updates materials for publication such as union contracts, monthly and annual reports, administrative policies and regulations, program guides, informational booklets and activity schedules.  Manages the production and edits for the Annual Report and Monthly Report.

       Assists in the preparation of Town operating budgets by compiling information, proofreading and collating materials for inclusion in budget document. 

       Develops and maintains confidential and complex records and files.

       Responsible for website postings: Job Postings, Annual and Monthly Reports, Budget Information and Union Contracts.

       May serve as staff member for the Emergency Operations Center helping to coordinate emergency operations as assigned.

       Works with newly elected/re-elected Councilors: Sends packets to Council candidates not currently on the Council. Prepares and distributes information packets, plans and prepares for swearing-in reception, coordinates laptops with IT, informs IT of new Councilorsí names for website posting.

       Responsible for personnel functions, including providing information on Town employment opportunities, advertising, assisting with recruitment procedures through the interview processes. Maintains applicant and personnel files, coordinates employee evaluations.

       Develops and maintains Job Descriptions, Classification and Pay Plan, and distributes forms and information to new employees.

       Oversees preparation of State reports as related to Human Resources. Compiles and maintains FMLA records & EEO reporting.

       Responds to concerns and assists with grievances from collective bargaining units.  Assists in contact language interpretation.

       Monitors all employee issues.

 

REQUIRED MINIMUM QUALIFICATIONS:

       Associateís degree and five years of progressively responsible secretarial or office/administrative work, as well as experience with HR administrative functions; or,

       Any equivalent combination of training and experience.

     Ability to use computer equipment, type with speed and accuracy and to use computer applications and software with a proficiency in Outlook, Excel, PowerPoint, Access & Word.

 

 

 



We are an Equal Opportunity Employer.


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