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Position: Deputy Finance Director
Municipality:Town of Hamden
Close Date:8/30/2017
Town of Hamden

Deputy Finance Director

Classified/Competitive                                                          B.U.: UPSEU, Local 424, Unit #23

Department: Finance                                                              Salary: CBA, Range 1

Position Definition: This is very responsible professional governmental accounting, administrative and supervisory work involving the performance of a variety of professional financial control functions. Work involves responsibility for the supervision of all accounting functions and the analysis and reconciliation of various financial statements. Duties include account reconciliation, cash management, accounting for various funds, monthly financial reports, year-end reports, bank reconciliation, financial analysis, debt service and internal audit. This position also has the responsibility for making difficult accounting technical decisions. The work requires that the employee have considerable knowledge, skill and ability in every phase of municipal accounting and control functions.

Supervision Received: Works under the general direction of the Director of Finance.

Supervision Exercised: May supervise any employees in the Finance Department of a lesser grade including employees involved in accounting, accounts payable/receivable, and other para-professional and clerical staff as assigned. Provides day to day supervision over the Risk Management and Purchasing functions.

Examples of Essential Job Duties: Assigns, oversees and monitors work of accounting staff involved in the processing of payrolls, payment of invoices and the maintenance of general ledger accounts including general and special funds. Oversees maintenance of the Town’s general ledger and accounting system for all funds. Prepares annual financial statements and makes detailed fund analysis for the various Town funds including balance sheet accounts, revenues, expenditures, encumbrances and necessary supporting documentation. Prepares adjustments and provides Town’s external auditors with a complete financial package. Conducts analysis/accounting review for special projects including bond arbitrage calculations, grant analysis, interest allocation to Bond accounts for pooled investment and payroll projections. Reviews journal entries on total funds expended and transfers. Monitors Health Insurance Fund claim withdrawal activity and advises the Finance Director of any unusual changes. Reconciles bank statements for various Town checking accounts and investments. Assists the Financial adviser in preparation of the official statement.

Participates in the annual budget preparation process by updating programming in the financial system report writer module, including setting up annual projections. Reviews budget transfer requests submitted for Finance Director’s approval and posts approved transfers to the financial system. Monitors payroll and tax withholding, researching and resolving discrepancies. Reviews and balances year-end gross and taxable wages and tax withholdings to prepare files for W-2 printing. Interfaces with Board of Education to resolve and reconcile accounting matters. Acts on behalf of the Finance Director in his or her absence and performs other duties as delegated by the Finance Director.

Minimum Qualifications Required: A Bachelor’s degree from a four year accredited college or university in business administration, accounting, public finance or a closely related field, supplemented by courses in public accounting plus eight (8) years of responsible accounting experience, including at least two (2) years in municipal government and two (2) years of supervisory experience.

Knowledge, Skills & Abilities: Knowledge of: accounting and financial standards and principles; state and Town laws governing finance activities; Governmental Accounting Standards Board (GASB) federal and state single audit requirements; applicable laws, rules, regulations, and ordinances; financial software; cash/investment policies and analysis; audit policies and requirements; Connecticut General Statutes; governmental purchasing procedures; budget preparation procedures; forecasting techniques; cost analysis; grant based accounting; supervisory principles. Employee must be able to read, analyze and interpret financial reports and legal documents and to effectively present information to top management, public agencies, Boards and Commissions. The position requires the ability to define problems, collect data, establish facts and draw valid conclusions.

Considerable skill in: using computer hardware and software applications; preparing various financial reports; preparing and monitoring budgets; managing and supervising various projects; applying and interpreting accounting and financial principles; preparing spreadsheet reports; analyzing and interpreting contracts; preparing grant applications; administering and evaluating bond projects; developing goals and objectives; monitoring and evaluating employees; training employees; communication, interpersonal relationships as applied to interaction with co-workers, supervisors, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Licenses or Certificates Preferred:
• Certified Public Account
• Certified Local Government Finance Officer
• Certified Public Finance Officer
• Certified Internal Auditor

Physical, Mental Exertion/Environmental Conditions: While performing the duties of this job, the employee is frequently required to sit, talk and listen. The employee may occasionally lift or move up to ten (10) pounds. Must be able to work under stress from demanding deadlines and changing priorities and conditions. Must be able to hear clearly (correctable to within normal limits) to record telephone information, and to see (vision correctable to 20/20) to complete applications and forms. The noise level in the work environment is generally quiet. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

General Guidelines: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Note: The above description is illustrative of the tasks and responsibilities. It is not meant to be all inclusive of every task and responsibility. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

Approved by the Civil Service Commission on: July 18, 2017.

We are an Equal Opportunity Employer.

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