$50.03 - $59.14 $97,941.00 - $115,764.00
DESCRIPTION OF WORK: Position Definition:
Plans, organizes and administers centralized purchasing for the City and directs the operation and staff of the Purchasing office. Example of Duties:
Receives written and verbal instruction from the Director of Finance. Prioritizes workload of self and staff in accordance with standard office procedures. Develops programs and schedules to be followed in the development of standards, specifications, contracts, procurement procedures, inspections, quality control, administrative detail, inventory and warehousing. Plans central purchasing operation to meet supplies, equipment and material needs of City departments within approved budget limits. Organizes procedures to receive and process department purchase requests. Receive and improves purchasing requisitions. Reviews specifications for suitability, completeness and consistency. Oversees the preparation of bid proposals and approves recommended awards in conformance with established standards. Coordinates with department heads short and long range purchasing needs. Advises department heads on market trends and new technology. Analyzes and advises on availability and quality of goods, equipment and services. Negotiates contracts with vendors for purchase of commodities and services. Interviews sales industrial representatives. Trains and supervises staff. Coordinates receipt and acceptance of purchases. Maintains inventory of fine assets, materials and supplies. Recommends unit budget. Prepares narrative and statistical information for the Mayor, Finance Director and Common Council upon request. Coordinates purchasing activities with other agencies to effect economies of group buying. Analyzes sales information, conducts surveys and examines equipment and materials. Organizes, maintains and upgrades automated and manual files systems for purchasing information. Manages the City's tele-communication system. Oversees central services. Receives general direction from the Director of Finance.
NOTE: The above is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Through knowledge of centralized purchasing practice and procedures. Ability to deal effectively and positively with staff members and vendors. Ability to negotiate detailed specification of materials, supplies and equipment. Ability to prepare detailed specifications of materials, supplies and equipment. Ability to perform related mathematical computations. Ability to supervise. Knowledge of inventory control methods. Proficient in the use of data base management programs, spread sheets and word processing programs. MINIMUM QUALIFICATIONS:
Bachelor's degree in Business Administration, Accounting or some closely related field. Six years of increasingly responsible purchasing experience. Relevant work experience in purchasing may be substituted for college training
on a year-for-year basis.SPECIAL LICENSES/CERTIFICATIONS AND/OR SUPPLEMENTAL INFORMATION:Required Certification:
Must have or obtain Public Purchasing Officer Certification (CPPO) within two years of employment.
This position is a Grade 7.Department:
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An Affirmative Action/Equal Opportunity Employer