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Position: Accounts Payable/Financial Assistant
Municipality:Town of Putnam
Close Date:10/9/2015
Description:
Position: Accounts Payable / Financial Assistant
Department: Finance Office
Reports To: Director of Finance/Treasurer
Position Summary: Performs a range of functions (general and specific) for the
Director of Finance and Finance Department staff including but not limited to Accounts
Payable, Bank Receipt tracking, Bank Deposits in the absence of the Assistant Treasurer, Grant Reporting roll-up from various Town of Putnam departments. This position may also be utilized as a back-up for the payroll processing if required.

Salary Range: $45,000 to $50,000 Dependent upon education and experience, higher end of the salary range for persons with the Associates level of education.

 
• Collects and verifies the validity of all invoices and amounts due from Town funds;
• Prepares invoices for payment weekly at most monthly for credit and cost savings;
• Verifies accuracy of disbursements required accounting transfers and journal entries;
• Performs quarterly accounts payable reconciliations for the accuracy of records;
• Reviews and mails vendor check payments and maintains an electronic accounts
   payable file of processed records, invoices and copies of checks;
• Provides back up in report maintenance, correspondence and related financial duties;
• Serves as back-up confidential payroll processor during times of need as required;
• Produces and/or prepares reports, correspondence and other material as needed
• Responds, within the authority of the position in a professional manner, to public
  inquiries made via the telephone, E-mail, mail, or in person with appropriate information
  or a referral;
• Understand and follow all rules and regulations regarding safety, OSHA
  compliance, and worker’s compensation programs;
• Report any hazardous condition or activity to the Director/Supervisor immediately;
• Report any work related injury or accident to the Director/Supervisor immediately
  and comply with all requirements regarding the Accident Investigation Process,
  Return to
•Work Program, communicating medical progress with Town management and
  insurance carriers, and;
• All other duties as assigned.

Qualifications, Skills and Other Requirements:
Associates Degree (preferred) or an equivalent combination of education and
experience. The Accounts Payable/Finance Assistant must have the following attributes:
• Experience in Municipal Finance, Accounting and computer software including the
   Microsoft Office Suite including WORD, EXCEL applications;
• The ability to work with a minimum of supervision in a team environment;
• Knowledge of proper accounting procedure GAAP, GASB, payroll procedures and practices;
• Ability to accurately formulate a sentence utilizing modern software;
• Create mathematical calculations utilizing an Excel spreadsheet or calculator;
• Ability to respect and work well with others in a compact work environment and to
  maintain confidentiality when working with sensitive personnel and banking information;
• Maintain complex records, files, data, spreadsheets, calculations, projections;


Working Conditions:
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Position requires prolonged sitting, reaching, twisting, bending and turning in the
performance of daily activities. The position also requires repetitive keyboarding
motion in the preparation of reports, correspondence and use of the computer.
Additionally, the position requires near vision in reading reports and correspondence
and using a computer. Hearing is required when communicating by phone and in
person. The employee may occasionally lift and/or carry up to 25 pounds.
The employer reserves the right to modify the working conditions to reflect changes or
modifications in the work performed.
The statements contained in this job description reflect general details
as necessary to describe the principal functions of this job, the level of
knowledge and skill typically required and the scope of responsibility. It should
not be considered an all-inclusive listing of work requirements or a contract
for services. Individuals may perform other duties as assigned, including work
in other functional areas to cover absences or provide relief, to equalize peak
work periods or otherwise to balance the work load.

The Town of Putnam is an Affirmative Action/Equal Opportunity Employer

All submissions must be post marked and/or received into the Finance Department no later than 10/09/2015. Please include the following information in your submission.
1. Current Resume Including College Transcripts or Certifications

2. (3) Letters of Reference

3. A completed Town of Putnam Employment Application

Please mail or hand deliver all items listed above to the following address:
Town of Putnam

Attn: Director of Finance

126 Church Street

Putnam, Connecticut

06260




We are an Equal Opportunity Employer.


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