ASSISTANT FINANCE DIRECTOR
A responsible, professional position involving municipal finance, accounting and administrative functions, including responsibility for all ledgers and journals, special funds, investments, reconciliation and the overseeing of accounts payable and accounts receivable. Duties include review of posting of transactions and recording receipts, approval of certain invoices, assist in preparation of financial statements, completion of surveys and monitoring of various accounting controls. The work requires that the employee have considerable knowledge, skill and ability in accounting practices and office management. Additional duties are coordinating and managing work with auditors, capital projects, and trust and agency accounts. Familiarity with MUNIS is preferred.
Reports to the Director of Finance and Administration (DFA).
As office manager, directs workers and workflow as directed/assigned by the DFA.
EXAMPLES OF DUTIES
Assists in the development of the Town’s operating and capital improvement budget and directs and monitors encumbrances and expenditure of Town and Department fund allocations within the constraints of approved budgets.
Assists with the external auditors in their review/audit of Town financial management and records.
Assists in the investing of Town funds and prepares complete and accurate accounting records.
Verifies capital projects accounts and special funds to insure accuracy.
Assists in supervising input of accounting records in MUNIS.
Maintains subsidiary controls on accounts where detail is required.
Assists supervisors in the preparation and processing of annual budgets and required legal notices.
Assists in oversight of various capital projects, special revenue and permanent fund activity.
Codes special funds as required.
Assists in preparation of financial statements at the end of the fiscal year.
Assists in the preparation of the annual CAFR.
Assists on any special audits required.
Performs internal audit work of departments as needed.
Verifies posting of pension account statements and pension calculations.
Reconciles Tax Office activity on a monthly and annual basis.
Reviews/completes surveys requested by various financial reporting organizations.
Assists DFA in closing the Town’s books.
Prepares required data for both the OS and CAFR.
Performs related work as required or requested by DFA.
Attends workshops/meetings as directed by the Director of Finance and Administration.
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of accounting principles and practices.
Considerable knowledge of municipal financial principles and practices.
Considerable knowledge of the laws, regulations and standards pertaining to municipal financial management.
Considerable ability to administer centralized municipal administrative services and to supervise the work of others.
Considerable ability to make difficult decisions within deadlines in an environment of professional standards, limited resources and competing claims.
Considerable ability to establish and maintain effective working relationships with co-workers, auditors, banks, contractors, officials of other agencies, and the general public.
Considerable knowledge of office methods, procedures, software and of standard office equipment including the computer, Excel, Word, MUNIS, etc.
Good skills in business mathematics.
Considerable ability in oral and written communications.
Considerable ability to maintain financial records and to prepare financial reports.
Considerable ability to establish and maintain effective working relationships with superiors, associates, co-workers, auditors, bank personnel and pension advisors.
A Bachelor degree from a recognized college in business or accounting; prefer CPA and/or CGFM certification, and/or 5 years of progressively responsible accounting experience in a municipal setting including not less than 5 years of supervisory experience or an equivalent combination of education and qualifying experience substituting on a year-for-year basis acceptability of which shall be at the sole discretion of the Town.