HomeAbout GFOA-CTMembershipResourcesSite MapContactMembers Only
Training and Certification Programs
Links
Employment
Tell Us About a Position
News
Forms
California Sample Documents

Employment

Position: DIRECTOR OF FINANCE
Municipality:CITY OF GROTON
Close Date:2/7/2014
Description:
CITY OF GROTON 

Position Title:                        Director of Finance

Department:                          Finance

Reports to:                             Mayor

Union:                                    Non-Union                                                                            

FLSA Status:                        Exempt

Approved By:                        Mayor

Approval Date:                     January 9, 2014

SUMMARY
The Director of Finance, under the general supervision of the Mayor, is the Chief Financial Officer for the City of Groton which includes a public utility.  The Director of Finance, in conjunction with the General Manager of Utility Finance, is responsible for the financial administration and control of all City departments.  The Director of Finance plans, organizes, coordinates and directs accounting, investment, cash management, revenue collection programs.  This individual oversees the purchasing functions, prepares annual financial reports including revenue and expenditure information and assists in the preparation and administration of the budget, implements and maintains a chart of accounts and controls monthly reports.  The Director of Finance also oversees payroll, benefits, pension plan, purchasing and risk management.     

ESSENTIAL DUTIES AND RESPONSIBILITIES

Management
Oversee the development of the City budget in accordance with the City Charter.

Plan work according to fiscal year schedule; establish departmental priorities; administer department through subordinates in the functional areas of accounting, assessment, investment, cash management, collection, payroll and benefits; purchasing and risk management.  

Provide budgetary control information and fiscal consultation to all City departments and assist them in the administration and organization of the department budgets.

 Prepare statistical and technical information for submission to the Mayor for the annual budget process and prepare a Comprehensive Annual Financial Report (CAFR).

Coordinate short-term and long-range investment and borrowing strategy. 

Confer with banking and investment personnel as needed. 

Provide cash management of all City funds. 

Prepare financial information for bond offerings, make bond rating presentations, size the issue of long and short term financing.

Review, organize, establish and administer a chart of accounts. 

Review and countersign purchase orders in the absence of the Purchasing Agent.

Assist appointed auditors by compiling necessary statistical and related program information.  Oversee contracted financial services.

Administer the City pension plans and prepare all retirement reports.

Administer the payment of invoices.

Process and administer the payroll, retirement and health benefit responsibilities of the City.

Effectively manage accounts payable function

Oversee the collection of taxes by outside agencies.

Maintain accounts and financial records, special assessments and other revenues.

Control and disburse city funds and money, maintain control over expenditures and perform such other duties as may be required by ordinance or resolution of the City Council.

Prepare financial reports for each quarter and for each fiscal year and for such other periods as may be required by the Council.

Carry out the responsibilities as the Finance Director in accordance with the City of Groton Charter.

Supervisory

Plan, organize, supervise and direct the operations of the Finance Department in accordance with the City of Groton Charter, resolutions, ordinances, policies and applicable laws. 

Implement and maintain a fully integrated financial management information system that will provide timely and accurate information.

Ensure that all Finance Department employees are properly trained in their current work practices and recommends additional training when required.

Interview, hire and train employees; plan, assign and direct work; conduct performance appraisals; reward and discipline employees; address complaints and resolve problems. 

Perform other duties as may be assigned by the Mayor.

 Accounting and Treasury Management

Reconcile cash and invest funds in a financially prudent manner.

Assure that funds designated for the City are received.

Oversee the payment of bills received within thirty days of receipt of invoice or Request for Payment.

Prepare the financial statements for all City departments and subsidiaries.

Payroll and Benefits Administration

Oversee the administration of payroll.

Process and reconcile retirement and health benefit contributions and payments.

Oversee the processing of weekly pay cycles, complete state and federal payroll reports and administer the issuance of W-2ís.

Oversee the Federal mandated COBRA regulations.

Purchasing

Ensure goods and services for City Departments and subsidiaries are in accordance with City Charter requirements and the City and Utility policies.

Establish purchasing practice and process which result in increased savings. 

Risk Management

Protect the assets of the City by recommending the most effective measures for reducing exposure.

Ensure that funding/insurance coverage purchase is adequate.

Collect and report required safety related information.

Work with the Health and Safety Committee to reduce identified exposures and accidents and inform departments of any trends in claims that may require a change in procedures.

General Support

Assist retirees and employees with health insurance problems.

Supervise the preparation of all Government reports of the City.

Prepare all financial policies (i.e. Capital Budgeting and Investment Policies, etc.)

Prepare bid specifications for auditing and banking services and insurance coverage.

Invest all the City and Utility funds.

Perform other duties as may be assigned. 

EDUCATION AND/OR EXPERIENCE

At a minimum, a Masterís degree from an accredited college or university in Business Administration with concentration in Finance or closely related field and five (5) years of progressively responsible experience in public financial management.   Managerial experience of a major division in a comparably sized department or as a Finance Director in a smaller community, experience in risk management and knowledge of both municipal and business financial management preferred. 

QUALIFICATIONS

An individual must be bondable and able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Proficient skills in the operation and application of personal computers and the ability to instruct employees in the use of these systems.  Professional work habits and accuracy are required.

LANGUAGE SKILLS/REASONING ABILITY

 

Excellent oral and written communication skills.
Able to read, analyze and interpret financial reports and legal documents.
Able to respond to questions from customers, residents, employees, regulatory agencies or the public.
Able to effectively present information to top management, public groups, and City Council.
Able to speak effectively before groups of residents and/or employees.
Able to effectively read, write and understand statutory language.
Able to establish and maintain effective and courteous working relationships with City and public officials, residents, members of the general public, other departments and agencies, co-workers and volunteers.
Able to define problems, collect data, establish facts and draw valid conclusions.

 PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this position, the employee is regularly required to talk and hear.  The employee frequently is required to stand, walk, and sit.  The employee is occasionally required to reach with hands and arms.  The employee must occasionally lift and/or move up to ten (10) pounds.  Specific vision abilities required by this job include close vision, and distance vision. The employee will frequently be required to visit off-site locations and to attend evening meetings to the degree necessary for adequate performance of the job. 

WORK ENVIRONMENT

 While performing the duties of this position, the employee is occasionally exposed to outside weather conditions.  The noise level in the work environment is usually normal.



We are an Equal Opportunity Employer.


Return to the main Employment page.
Top of Page
Designed/Developed by WebSolutions