Position Title: Director of Finance
Reports to: Mayor
FLSA Status: Exempt
Approved By: Mayor
Approval Date: January 9, 2014
Director of Finance, under the general supervision of the Mayor, is the Chief
Financial Officer for the City of Groton which includes a public utility. The Director of Finance, in conjunction with
the General Manager of Utility Finance, is responsible for the financial
administration and control of all City departments. The Director of Finance plans, organizes,
coordinates and directs accounting, investment, cash management, revenue
collection programs. This individual
oversees the purchasing functions, prepares annual financial reports including
revenue and expenditure information and assists in the preparation and
administration of the budget, implements and maintains a chart of accounts and
controls monthly reports. The Director
of Finance also oversees payroll, benefits, pension plan, purchasing and risk
ESSENTIAL DUTIES AND RESPONSIBILITIES
ManagementOversee the development of the City budget in
accordance with the City Charter.
Plan work according to fiscal year schedule; establish
departmental priorities; administer department through subordinates in the
functional areas of accounting, assessment, investment, cash management,
collection, payroll and benefits; purchasing and risk management.
Provide budgetary control information and fiscal
consultation to all City departments and assist them in the administration and
organization of the department budgets.
Prepare statistical and technical information for
submission to the Mayor for the annual budget process and prepare a
Comprehensive Annual Financial Report (CAFR).
Coordinate short-term and long-range investment and
Confer with banking and investment personnel as
Provide cash management of all City funds.
Prepare financial information for bond offerings, make
bond rating presentations, size the issue of long and short term financing.
Review, organize, establish and administer a chart of
Review and countersign purchase orders in the absence
of the Purchasing Agent.
Assist appointed auditors by compiling necessary
statistical and related program information.
Oversee contracted financial services.
the City pension plans and prepare all retirement reports.
the payment of invoices.
and administer the payroll, retirement and health benefit responsibilities of the
manage accounts payable function
the collection of taxes by outside agencies.
accounts and financial records, special assessments and other revenues.
and disburse city funds and money, maintain control over expenditures and perform
such other duties as may be required by ordinance or resolution of the City
Prepare financial reports
for each quarter and for each fiscal year and for such other periods as may be
required by the Council.
out the responsibilities as the Finance Director in accordance with the City of
organize, supervise and direct the operations of the Finance Department in
accordance with the City of Groton Charter, resolutions, ordinances, policies
and applicable laws.
and maintain a fully integrated financial management information system that
will provide timely and accurate information.
Ensure that all Finance
Department employees are properly trained in their current work practices and
recommends additional training when required.
hire and train employees; plan, assign and direct work; conduct performance
appraisals; reward and discipline employees; address complaints and resolve
other duties as may be assigned by the Mayor.
Accounting and Treasury Management
cash and invest funds in a financially prudent manner.
that funds designated for the City are received.
the payment of bills received within thirty days of receipt of invoice or
Request for Payment.
the financial statements for all City departments and subsidiaries.
Payroll and Benefits Administration
the administration of payroll.
and reconcile retirement and health benefit contributions and payments.
the processing of weekly pay cycles, complete state and federal payroll reports
and administer the issuance of W-2ís.
the Federal mandated COBRA regulations.
goods and services for City Departments and subsidiaries are in accordance with
City Charter requirements and the City and Utility policies.
purchasing practice and process which result in increased savings.
the assets of the City by recommending the most effective measures for reducing
that funding/insurance coverage purchase is adequate.
and report required safety related information.
Work with the Health and
Safety Committee to reduce identified exposures and accidents and inform departments
of any trends in claims that may require a change in procedures.
retirees and employees with health insurance problems.
the preparation of all Government reports of the City.
all financial policies (i.e. Capital Budgeting and Investment Policies, etc.)
bid specifications for auditing and banking services and insurance coverage.
all the City and Utility funds.
other duties as may be assigned.
At a minimum, a Masterís degree from an accredited
college or university in Business Administration with concentration in Finance
or closely related field and five (5) years of progressively responsible
experience in public financial management.
Managerial experience of a major division in a comparably sized
department or as a Finance Director in a smaller community, experience in risk
management and knowledge of both municipal and business financial management
individual must be bondable and able to perform each essential duty
satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. Proficient skills in the operation and
application of personal computers and the ability to instruct employees in the
use of these systems. Professional work
habits and accuracy are required.
LANGUAGE SKILLS/REASONING ABILITY
Excellent oral and written communication skills.
to read, analyze and interpret financial reports and legal documents.
to respond to questions from customers, residents, employees, regulatory
agencies or the public.
to effectively present information to top management, public groups, and City
to speak effectively before groups of residents and/or employees.
to effectively read, write and understand statutory language.
Able to establish and maintain effective and courteous
working relationships with City and public officials, residents, members of the
general public, other departments and agencies, co-workers and volunteers.
Able to define problems, collect data, establish facts
and draw valid conclusions.
The physical demands described here are representative
of those that must be met by an employee to successfully perform the essential
functions of this job.
While performing the duties of this position, the
employee is regularly required to talk and hear. The employee frequently is required to stand,
walk, and sit. The employee is
occasionally required to reach with hands and arms. The employee must occasionally lift and/or
move up to ten (10) pounds. Specific
vision abilities required by this job include close vision, and distance
vision. The employee will frequently be required to visit off-site locations
and to attend evening meetings to the degree necessary for adequate performance
of the job.
performing the duties of this position, the employee is occasionally exposed to
outside weather conditions. The noise
level in the work environment is usually normal.