TOWN OF ENFIELD
TITLE: Assistant Director/Business Operations Mgr. WAGES: $80,000
DEPARTMENT: Public Works DATE: June 17, 2013
STATEMENT OF DUTIES: Under the administrative direction of
the Director and/or Deputy Director of Public Works, performs highly
responsible administrative work managing and analyzing all budgetary,
accounting, purchasing, financial and program information to support timely,
effective decision making.
SUPERVISION RECEIVED: Works under the direction of the Director of Public Works
or his/her designee.
SUPERVISION EXERCISED: May exercise supervision on specific tasks or as directed by
the Director of Public Works or his/her designee.
for ongoing financial management and analysis of all Public Works funds in
conformance with established Town policy and procedures including, but not
limited to, general fund, special revenue funds and capital appropriations.
§ Monitors and
analyzes department’s accounts payable data, accounts receivable data, payroll
system data, and the development and maintenance of accurate, timely records
and the preparation of various reports.
Monitors, manages, and analyzes financial results, including monthly and
yearly financial reporting for the Department of Public Works general fund and
other operating/enterprise funds.
§ Prepares regular financial reports and various other operating and work
flow reports. Responsible for
maintaining financial reports for all department divisional revenues and
expenditures related to the general and special enterprise funds. Prepares new or revised program and/or
budgetary models and forecasts as may be requested by the Finance Director or
the Town Manager. Provides regular
updates on operating and budget financial conditions.
§ Develops in cooperation with the Director and Division Managers the
annual Public Works budget in accordance with Town budget guidelines and
policies. Manages implementation of
departmental budget expenditures by reviewing and/or authorizing expenditures
for goods and services.
§ Recommends revisions to departmental policies and procedures, forms,
account classifications and statements as the work environment requires. Coordinates the implementation of technology
for all divisions of the Department of Public Works.
§ Analyzes work processes, recommends improvements and develops processes
and procedures that effectively utilize information technology to enhance
efficiency and support management decision making. Coordinates Department of Public Works
training for hardware and software utilized by the departmental staff.
§ Directs the preparation of reports, correspondence and maintenance
of departmental records in accordance with state and federal law; oversees the
maintenance of Department of Public Works’ databases related to public works
operations; establishes work methods and standards; assures organizational and
individual goals are achieved; interprets Personnel Rules, policies and
procedures and enforces regulations and applicable contractual agreements.
and maintains effective working relationships with department staff, work
partners and vendors, citizens, public and private organizations and businesses
and other Town staff using principles of good customer services. Ensures department policies and procedures
are enforced while maintaining a high level of customer service.
§ Acts as the department contact person for financial reporting and
In coordination with the Finance Director,
responsible for designing, implementing and maintaining a system of
departmental financial controls that ensures the accuracy of accounting
transactions and record keeping. Conducts research and studies related to
Public Works operations. Regular and punctual attendance.
§ Attends required meetings outside the normal business work day. Meetings occur occasionally and are usually
§ May act in the absence of the Director or Deputy Director of Public
Works, as requested.
§ Develops and provides staff training and development to assure efficient
and effective operational practices.
§ Promotes a customer-oriented philosophy in the Department of Public
SKILLS, AND ABILITIES
Considerable knowledge of financial and budgetary
principles, practices and procedures and their application in a public sector
environment. Knowledge of information
technology practices and application.
Knowledge of municipal reporting requirements and procedures.
Knowledge of and considerable skill in the use of
data base and spreadsheet applications, especially Microsoft Office Suite
products. MUNIS experience desirable.
Knowledge of energy fundamentals including pricing,
efficiency, performance grants, and demand response agreements.
Knowledge of the principles and
practices of supervision and personnel administration.
Skill in utilizing and implementing modern office
methods, technology and practices, particularly as it relates to public works applications.
Ability to establish and maintain effective working
relationships with division managers, subordinates, Town officials, employees
and the general public.
Ability to conduct cost analyses and evaluate
budgetary or financial problems, to collect pertinent data in the preparation
of reports and statements and design and implement practical and creative
to perform a broad range of supervisory responsibilities. Ability to create a productive work
environment and effectively supervise the work of professional, technical, and
Ability to interpret and understand engineered plans
and processes related to public works projects and responsibilities.
Ability to describe and interpret various financial
and accounting data to non-financial individuals and the general public in a
clear, concise and understandable manner.
Ability to analyze balance sheets, and develop and
analyze long-term financial models, capital spending plans and make detailed
and accurate forecasts.
Ability to resolve conflict and deal
effectively with dissatisfied individuals.
Ability to evaluate program alternatives
and make recommendations.
Ability to read, understand and
interpret complex regulations, laws and guidelines.
Ability to analyze complex administrative
problems, evaluate alternatives, and make creative recommendations. Ability to produce documents written in the
English language using proper sentence structure, punctuation, grammar and
Ability to communicate orally and in
writing in the English language with others using a telephone, and in group and
face to face, one to one settings.
Ability to establish and maintain
cooperative and collaborative working relations with individuals, groups,
outside agencies, and the general public.
Ability to work cooperatively with
others in a courteous and professional manner.
Ability and willingness to attend
meetings outside normal business hours.
Work is subject to review
administratively by the Department Director and/or Deputy Director through
conferences and examination of reports and studies. Work is performed primarily in a business
office environment which involves everyday risks or discomforts
requiring normal safety precautions. Use
of safe work practices with office equipment, avoidance of trips and falls,
observance of fire regulations and traffic signals are minimally required. Must comply with all safety standards and
regulations of the Department of Public Works, including use of personal
Manages and coordinates multiple priorities adhering
to established time frames and performance standards.
PHYSICAL DEMANDS: The physical demands described here are representatives of
those that must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Must be able to reach/bend/push/pull/lift objects
weighing up to 15 pounds. Must be mobile
and able to perform moderately difficult manipulative skills such as writing,
using a keyboard and/or calculator with accuracy. Able to sit and stand for prolonged periods
of time. Able to perform tasks with
Must be able to see objects closely as in reading
and preparing documents or reports. Able
to read reports, plans, review drafts, maps or diagrams and read from a
computer monitor. Ability to see objects
far away as in driving. Ability to
differentiate colors as in architectural plans.
Able to hear normal sounds with some background noise and to communicate
orally in the English language with other Town employees, architects,
developers and the public face to face, one to one settings or using a
telephone. May have interactions with
Must be able to concentrate on fine details with
some interruption. Needs to attend to
task/function for more than 60 minutes at a time. Able to understand and relate to specific
ideas, generally several at a time and to understand and relate to the theories
behind several related concepts. Able to
remember multiple tasks/assignments given to self and others over a long period
of time. May be exposed to dust and
electro-magnetic radiation as in computer screens.
Bachelor’s Degree in
Business Administration, Engineering, Finance, or Accounting, and five (5)
years experience, at least two (2) years of which should be in a supervisory
capacity; MBA, MENG or MPA and engineering or construction management
experience of large public works projects preferred; or any combination of
education and experience deemed equivalent by the Director of Human Resources. Class D Motor Vehicle Operator’s License.
The duties listed
above are intended only as illustrations of the various types of work that may
be performed. The omission of specific
statements of duties does not exclude them from the position if the work is similar,
related or a logical assignment to the position.
description does not constitute an employment agreement between the employer
and employee and is subject to change by the employer as the needs of the
employer and requirements of the job change.
Please submit cover letter and apply at
Applications Received Until 3:00
p.m. July 26, 2013