|Position:|| ||Finance Administrative Analyst|
Part Time, 19 ½ hrs/week. Under the direction of the Director of Finance perform research and analysis concerning the general operating, capital projects and special revenue budgets of the town government. Bachelors degree in accounting, public administration, or closely related field is required. Starting salary $25.23 per hour. Deadline for application for application is 4pm June 29, 2006.
Town of Wethersfield
505 Silas Deane Hwy.
Wethersfield, CT 06109
Under the direction of the Director of Finance perform research and analysis concerning the general operating, capital projects and special revenue budgets of the town government. Coordinates grant administration between and amongst all departments of the town including certain grants for the Board of Education. Administers the Town insurance program and cash management. Manages the Town Fixed Asset Inventory control and related reporting requirements. Provides assistance to Departments for financial reporting purposes. Serves as backup for the Town’s accounts payable and payroll functions.
Essential Functions of Work:
Assists in the budgetary process of the Town including budget analysis of Town department requests, instruction for budget preparation, detailed and summary reports and assistance with the development of the electronic budget presentation for budget hearings as needed by the Town Manager and Director of Finance.
- Prepares cash flow analysis for Town and Board of Education cash requirements.
- Confers with Town and Bank officials on cash management decisions and invests all idle cash pursuant to the cash requirements schedule.
- Reviews, analyzes, verifies and enters financial transactions, including posting journal entries into the financial management system and maintains accounting records for all Town departments and funds.
- Provides back-up support for accounts payable and payroll functions.
- Assists Town departments with questions regarding their accounts and funding requirements.
- Posts and maintains accounting records for all fixed assets.
- Administers the Town Health and Property / Liability insurance programs. Monitors accounting records and funding requirements for the programs.
- Attends Insurance Committee meetings in the absence of the Director of Finance.
- Compiles and analyzes data and makes cost projections used for labor relations.
- Collects and analyzes data and cost information and prepares written reports and projects as assigned.
- Consults with Town, State, and independent auditors on accounting matters.
- Prepares various reports and schedules required for the annual audit process.
- Assists in conducting special studies or analyzes of department operations and makes recommendations for improvements as assigned.
- Maintains files for all grants issued to the Town and administers various grants as directed for cash draw-downs and general ledger recording.
- Verifies that expenditures are in conformance with budget appropriations and funding limits.
- Makes decisions on proper budgetary account codes for those transactions which do not fit standard descriptions.
- Reviews data processing applications and makes recommendations to improve automated accounting systems and procedures. Will also assist to implement financial system enhancements as requested by the Director of Finance.
- Assist in the reconciliation of general ledger and subsidiary ledgers including purchase orders for the Town and for Board of Education accounts and reports outcomes to Director of Finance.
- Prepares periodic financial statements including monthly reports of budgetary status to all departments and the Director of Finance.
- Prepares a variety of financial and administrative reports as requested.
- Prepares statistical and narrative reports on state and federal grants for federal and state agencies, town staff and officials.
- Analyzes and coordinates purchasing of bulk purchases where feasible to generate bulk purchase savings.
- Performs related work as required.
Desired Knowledge, Skills, and Abilities:
- Ability to acquire knowledge of municipal government operations.
- Knowledge of Generally Accepted Accounting Principles as they apply to municipal accounting practices.
- Knowledge of Treasury Management policies and procedures.
- Ability to prepare and monitor an operating budget.
- Ability to analyze and interpret financial information and statistics and make projections from same.
- Ability to analyze and evaluate the effectiveness of programs, operations and procedures and make recommendations for improvements.
- Ability to meet deadlines.
- Ability to prepare financial reports.
- Ability to deal effectively with town staff, officials, outside auditors and state and federal officials.
- Ability to acquire a working knowledge of administrative laws, government regulations, and governmental accounting standards.
- Ability to use data base management methods and techniques for record keeping and analytical purposes.
- Ability to use a personal computer and to understand data processing applications related to governmental budgeting and accounting.
- Knowledge of payroll processing and quarterly/annual payroll report filing requirements.
Physical and Mental Requirements/Work Environment
- Ability to perform manipulative skills such as writing, using a keyboard and/or calculator with accuracy.
- Ability to see and read objects closely as in reading narrative or financial reports. Ability to read charts and diagrams and read from a computer monitor.
- Ability to hear normal sounds with background noise as in hearing using a telephone.
- Ability to distinguish verbal communication and communicate through speech.
- Ability to communicate effectively with other employees, superiors and the general public in oral and written form.
- Ability to maintain files and records and to make mathematical calculations using a calculator.
- Ability to concentrate on detail and complex issues with some interruption, pressure and changing priorities.
- Memory to perform multiple and diverse tasks over long periods of time and the ability to remember information that has been read, studied or previously learned.
- Ability to use knowledge and reasoning to solve problems.
- Ability to learn and apply new information, technology and legislation applicable to municipal operations.
- Ability to distinguish between public and confidential information and handle appropriately.
- Works in typical office setting subject to interruptions, heavy traffic flow and heavy work volume expectations. May be exposed to dust and electro-magnetic radiation as in CRT’s.
The qualifications required would generally be acquired with a Bachelor's Degree in Accounting, Administration, or some closely related field; OR an equivalent combination of experience and training.
Special Requirements: Not Applicable
The above job description is illustrative and not a complete itemization of all facets of any job.