CITY OF NEW BRITAIN

CIVIL SERVICE COMMISSION announces

An Open Competitive Examination

for          

Job Title:                               Administrative Accountant

                        Salary:                                    $1,358.69 - $1,580.78 weekly salary (4 steps)

(TO CREATE AN EMPLOYMENT LIST)

POSITION OVERVIEW:  This is a vital and responsible position involving the maintenance of the City's cash and investment accounts.

SUPERVISION RECEIVED:  Reports directly to the Deputy Finance Director

SUPERVISION EXERCISED: None

EXAMPLES OF ESSENTIAL DUTIES: 

·         Responsible for the ongoing maintenance of the City's General Fund cash account.

·         Responsible for the ongoing maintenance of the City's Special Revenue Fund cash accounts (Stanley Golf, Fairview Cemetery, BOE State and Federal, and other miscellaneous accounts).

·         Responsible for the ongoing maintenance of the City's investment, trust fund and pension accounts.

·         Performs the bank reconciliations for all city accounts.

·         Initiates wire transfers, ACH’s and other forms of electronica payments on a timely basis to fulfill the City's debt service obligations, as well as Tax Shelter Annuity (TSA) and insurance obligations.

·         Prepares the quarterly filing of various fees and sales taxes. Responsible for balancing and maintaining the City's inter-fund and clearing accounts.

·         Reconciles all Merchant accounts for receipt of credit card payments.

·         Reconciles the City’s Credit Card Statements (TD Plus Purchase Card Program) on a monthly basis and works with Departments so that they are uploaded in a timely manner.

·         Processes the interface of purchase card monthly expense reports to the City’s financial software.

·         Primary Contact and Entity Administrator for System Awards Management (SAM), CORE CT, FEMA, Grants.gov, Office of the State Comptroller and any other applicable federal, state, quasi-governmental grant program and website.

·         Prepares and certifies PCI (Payment Card Industry) compliance report, which provides credit card security.

·         Administers and tracks the Amazon Business Prime Accounts city wide. 

·         Primary contact to work with merchant and gateways for any and all forms of electronic payment. 

NOTE:   The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

 KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: 

Ability to work independently and to manage various tasks simultaneously.  Ability to analyze data and utilize findings in an appropriate manner.  Knowledge of bank reconciliation processes and procedures.  Thorough working knowledge of computer system applications.  Considerable ability to communicate orally and in writing.  Considerable ability to establish and maintain effective working relationships with coworkers, and other departments and agencies. 

 MINIMUM QUALIFICATIONS REQUIRED: 

 A Bachelors’ Degree from a recognized college or university plus three (3) years of progressively responsible accounting work, preferably in the area of governmental accounting or banking.

PHYSICAL EXERTION/ENVIRONMENTAL CONDITIONS: 

Performs duties in an air controlled environment. Regular and prolonged exposure to computer screen. Lifts ledgers and materials of' light to medium weight. Mental pressure during peak periods of tax collections. Tension-producing interaction with public in payment of bills, taxes, etc. May stand for long periods of time.

PROBATIONARY PERIOD: 

The probationary period for this position shall be twelve (12) months.

THIS EXAMINATION WILL BE COMPOSED OF: 

COMPONENT                            WEIGHTS                  WEIGHTS

Written                                             100%                                

Experience & Training                                          or          100%

                                                         100%                           100%

PASSING GRADE: The minimum passing grade is 70%. 

DURATION OF EMPLOYMENT LIST: A certified employment list shall be in effect for one year from the date of its establishment by the Civil Service Commission. Subsequent to the initial certification of the employment list, no sooner than 10 months and no later than 11 months and 29 days from date of initial certification, the Commission may, upon the showing and finding of exigent or extenuating circumstances, extend the duration of the list when it is deemed to be in the best interest of the City.  The City, or any individual, may request that consideration of extension be placed on the Civil Service regular meeting agenda by notifying the Personnel Director no later than one calendar week prior to the monthly meeting.  The maximum period of time that a list shall remain in effect is two years from date of initial certification. 

RULE OF FIVE PLUS THREE: When a vacancy exists for this position, the Appointing Authority is sent the first five names in rank on the certified Employment list plus the next three highest City residents. All may be considered equally for the one job vacancy. 

PHYSICAL EXAMINATION: Prior to beginning work, the successful candidate must complete and qualify on a City medical examination and background check.

REASONABLE ACCOMMODATION IN TESTING: All requests for reasonable

accommodations in the testing process must be made in writing, no later than the closing date for applications. Documentation of the disability for which the accommodation is being requested, and what specific accommodation is being requested, must be received no later than two (2) weeks after the closing deadline for applications. The candidate’s failure to provide documentation which satisfies the City’s requirements by the timetable above will result in an inability to provide an accommodation in the testing process. However, the candidate who meets the minimum qualifications for the position would still be eligible to complete with all other candidates in the standard testing process.

SPECIAL REQUIREMENT FOR CITY OF NEW BRITAIN RESIDENTS: Proof of

domicile shall be filed at the time of filing the application.  (Please see form attached).  

Applications must be on file with the Civil Service Commission/Personnel, Room 409,

City Hall, no later than March 7, 2023 at 4:00 P.M.  Application forms may be obtained at the office of the Civil Service Commission/Personnel, Room 409, City Hall, 27 West Main Street, New Britain, CT  06051. Tel. (860) 826-3404 or at www.newbritainct.gov under Civil Service Job Postings.

An EOE/AA/Equal Access Employer