TOWN OF WESTPORT
Title: Accounting Assistant II
To: Finance Director
Union / Pay Grade: WMEU
Range: $63,364 - $84,912
By: Human Resources
Date: December 2022
Under the general direction of the Finance
Director the Accounting Assistant II is
responsible for a variety of administrative, accounting, and clerical tasks
which support Town and departmental functions.
The position is responsible for performing professional accounting
support and assistance to department managers and staff. The position is in daily contact with the
public and other Town employees regarding departmental accounting records, accounts
payable, accounts receivable, and payroll.
May supervise and assign work to accounting clerks or part-time
DUTIES AND RESPONSIBILITIES
The essential functions or duties described
below are the primary functions and duties of the classification. There may be other types of work that may be performed,
and the omission of a particular duty or function does not exclude that duty or
function from the classification provided the duty or function is similar in
work, related to the work or logically assigned to the classification.
The Accounting Assistant II receives oral
and written instructions from department supervisors; plans and organizes work
according to established or standard office procedures; determines priority of
work tasks; prepares reports and correspondence as directed. The position also:
correspondence, forms, and accounting reports as directed; answers the
telephone and screens calls; greets visitors to the department and assists them
as necessary, determines the nature of business and provides information for
referrals to appropriate office personnel.
and retrieves data on department computers, using database management
applications including spreadsheets, word processing, and publications
software; prepares various reports related to purchasing and payroll. Maintains department website page for Bids
and Financial Postings.
manages, and maintains department accounting records and files including,
payables and receivables, special funds, purchase orders, overtime, and attendance
and schedules the Board of Finance and Pension Investment Committee Meetings
the Town Credit Card account, reconciles and records all expenses for each individual
card holder. Classifies, summarizes, and records department accounting transactions
in the Town’s financial management systems, including journal entries, debits,
and credits in accordance with governmental accounting standards; maintains the
general subsidiary ledger system; prepares and posts journal entries into the Town’s
Receives, records, and
reconciles Town revenues; processes deposits electronically through the banking
website; maintains financial controls over Town expenditures; reconciles
general budget to various functions accounts.
Prepares periodic financial, statistical,
or operational reports as assigned, checks and verifies accounting for special
funds; supports/backs up Finance Department personnel; inputs requisitions and
Must possess considerable ability to establish
and maintain effective and courteous working relationships with Town and public
officials, residents, members of the public, other departments and agencies, co-workers,
ADDITIONAL DUTIES AND
Other administrative and clerical duties may be
assigned as appropriate. Examples
include, but are not limited to statistical analysis from databases, special
assignments, or other routine administrative functions.
The skills and knowledge required for this position
would generally be acquired with Bachelor’s Degree in Accounting or Business Administration
plus four years work experience in an accounting related field; or an equivalent
combination of work experience and education that demonstrates the ability to perform
the responsibilities of this position may be considered in lieu of the stated
education and experience requirements; must be proficient in Microsoft Office and
have the ability to learn specific software related to the Town of Westport and
assigned department. Ability to work
under the pressure of deadlines, conflicting demands, and emergencies.
Criminal background, drug testing and driving
record checks required prior to employment.
Must possess and maintain a valid Motor Vehicle
The physical demands described here are
representative of those that must be met by an employee to successfully perform
the essential functions of this job.
The employee is frequently required to sit or stand
for long periods of time., The employee must routinely lift and/or move up to
twenty (20) pounds in dealing with department records.
While performing this position, the employee is
exposed to normal business office environment working conditions.
Reasonable accommodations may be made to enable
qualified individuals with disabilities to perform the essential functions of