TOWN OF WESTPORT

Job Description

Job Title:                     Accounting Assistant II

Department:                Finance

Reports To:                 Finance Director

FLSA Status:               Salaried/Non-Exempt

Union / Pay Grade:     WMEU

Pay Range:                 $63,364 - $84,912

Prepared By:               Human Resources

Prepared Date:           December 2022         

CLASSIFICATION OVERVIEW

Under the general direction of the Finance Director the Accounting Assistant II is responsible for a variety of administrative, accounting, and clerical tasks which support Town and departmental functions.  The position is responsible for performing professional accounting support and assistance to department managers and staff.  The position is in daily contact with the public and other Town employees regarding departmental accounting records, accounts payable, accounts receivable, and payroll.  May supervise and assign work to accounting clerks or part-time staff. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions or duties described below are the primary functions and duties of the classification.  There may be other types of work that may be performed, and the omission of a particular duty or function does not exclude that duty or function from the classification provided the duty or function is similar in work, related to the work or logically assigned to the classification.

The Accounting Assistant II receives oral and written instructions from department supervisors; plans and organizes work according to established or standard office procedures; determines priority of work tasks; prepares reports and correspondence as directed.  The position also:

·         Types correspondence, forms, and accounting reports as directed; answers the telephone and screens calls; greets visitors to the department and assists them as necessary, determines the nature of business and provides information for referrals to appropriate office personnel.

·         Enters and retrieves data on department computers, using database management applications including spreadsheets, word processing, and publications software; prepares various reports related to purchasing and payroll.  Maintains department website page for Bids and Financial Postings.

·         Posts, manages, and maintains department accounting records and files including, payables and receivables, special funds, purchase orders, overtime, and attendance records.  

·         Manages and schedules the Board of Finance and Pension Investment Committee Meetings and Calendars.

·         Manages the Town Credit Card account, reconciles and records all expenses for each individual card holder. Classifies, summarizes, and records department accounting transactions in the Town’s financial management systems, including journal entries, debits, and credits in accordance with governmental accounting standards; maintains the general subsidiary ledger system; prepares and posts journal entries into the Town’s financial software.

Receives, records, and reconciles Town revenues; processes deposits electronically through the banking website; maintains financial controls over Town expenditures; reconciles general budget to various functions accounts.  Prepares periodic financial, statistical, or operational reports as assigned, checks and verifies accounting for special funds; supports/backs up Finance Department personnel; inputs requisitions and purchase orders

Must possess considerable ability to establish and maintain effective and courteous working relationships with Town and public officials, residents, members of the public, other departments and agencies, co-workers, and volunteers.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

Other administrative and clerical duties may be assigned as appropriate.  Examples include, but are not limited to statistical analysis from databases, special assignments, or other routine administrative functions. 

QUALIFICATIONS

The skills and knowledge required for this position would generally be acquired with Bachelor’s Degree in Accounting or Business Administration plus four years work experience in an accounting related field; or an equivalent combination of work experience and education that demonstrates the ability to perform the responsibilities of this position may be considered in lieu of the stated education and experience requirements; must be proficient in Microsoft Office and have the ability to learn specific software related to the Town of Westport and assigned department.  Ability to work under the pressure of deadlines, conflicting demands, and emergencies.

Criminal background, drug testing and driving record checks required prior to employment.

LICENSES & CERTIFICATIONS

Must possess and maintain a valid Motor Vehicle Operator’s license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is frequently required to sit or stand for long periods of time., The employee must routinely lift and/or move up to twenty (20) pounds in dealing with department records.   

WORK ENVIRONMENT

While performing this position, the employee is exposed to normal business office environment working conditions. 

ACCOMMODATIONS

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.