The Town of
Application Deadline: Salary Range: $ 66,768 – 82,550
December 30, 2022 Clerical
– Grade 8
Working under the supervision of the
Supervisor of Payroll, this highly responsible position administers all Town
payrolls, maintains appropriate payroll records, and produces associated
Work is performed in a
business office setting with interruptions, distraction and noise. Manages and coordinates multiple priorities
adhering to established requirements and timeframes. The employee has periodic interactions with
people, who at times, may be agitated.
Must employ some judgment and independence when making routine decisions. Spends extended work periods using a personal
computer, working at a video display terminal and reviewing computer-generated
reports. Must be mobile, able to
push/pull light objects, bend and occasionally lift objects up to 20
pounds. Must be able to perform such
tasks as writing, filing, typing, using a calculator, and skills which require
hand-eye coordination such as using a keyboard or computer. Must be able to sit for prolonged
periods. Must be able to concentrate on
fine details with frequent interruption, attend to tasks/functions for more
than forty-five to sixty (45-60) minutes at a time, remember multiple
assignments given over long periods of time, and understand the theories behind
several related concepts. Must be able
to communicate in English and be understood clearly; hearing requirements
include the ability to effectively interact with customers in person or by
telephone. May be exposed to dust, fluctuations in inside temperatures and
electro-magnetic radiation as in computer screens. This is a 37.5-hour per week position that
requires, at times, evenings/nights, weekends and holiday work.
Essential Job Functions
Administers all Town and Board of
Checks attendance and time rosters
and computes salary and wage payments for Town employees. Computes statutory workers’ compensation
Computes deductions from gross
salaries or wages for withholding and social security taxes, pension, dues and
other purposes. Balances deduction
controls, prepares reports for amounts withheld, and completes journal entry
Reviews payrolls and Personnel
Action Forms for changes and prepares forms to update the payroll master file.
Assists in comparing and balancing
payroll sub-ledger accounts against the general ledger.
Calculates and/or verifies
retroactive payroll adjustments.
Checks employment forms, from a
payroll standpoint, for completeness and accuracy.
Investigates time sheet problems and
takes appropriate action to resolve situation.
Prepares manual payroll adjustments,
including the cancellation and reissue of payroll checks.
Prepares and files all monthly,
quarterly and year-end reports of federal income, Medicare and social security
Verifies accuracy of payroll data on
W2 forms, adjusts for workers compensation reimbursements where applicable, and
distributes W2 forms to all employees.
Distributes expenditures to various
accounts for budgetary control purposes.
Maintains records of earnings for
Town and Board of Education employees for all years.
Types, files and releases employee
wage information in accordance with established policy.
Responds to employee inquiries
regarding payroll deductions and wage computations.
Assists in the training of new
payroll assistants; checks and verifies the work of lower-level employees for
completeness and accuracy.
Performs related duties
Knowledge, Skills, and
Knowledge of principles
and practices of payroll preparation.
Knowledge of basic
municipal accounting principles.
Knowledge of Federal and
State wage and hour laws related to the work.
Knowledge of Freedom of
Information Act as applied to personnel records.
Ability to utilize a
personal computer within a Windows environment with proficiency in Microsoft
Office required; skill with computer hardware and software systems, data base
programs, spreadsheet applications, and the ability to learn discreet
Ability to apply payroll
Ability to work
independently and use judgment in handling confidential or sensitive material and
Ability to perform
accurate arithmetic and accounting calculations.
Ability to follow
complex oral and written instructions and directions.
Ability to work with a
high degree of accuracy in recording and producing information and materials.
Ability to effectively
communicate with individuals, who at times may be agitated, in person or by
telephone using tact, diplomacy, and sensitivity.
Ability to interact with
employees and the public in a professional and courteous manner.
A.S. Degree in accounting, business
administration or related field plus three (3) years of payroll experience; or
high school graduate plus minimum of five (5) years of related payroll experience;
or a combination of education and/or experience deemed equivalent by the
Executive Director of Human Resources.
Certified Payroll Professional (CPP) designation required or must be
obtained within the probationary period.
B.A. degree and APA membership preferred.
Weight Passing Score
Board Examination 100% 70%
The Town reserves the
right to limit the number of qualified candidates invited to any portion of the
selection process. Telephone screening interviews may be
conducted. Candidates must achieve a
passing score of 70% on the Oral Board examination to have their name placed on
the Eligible List for the position.
Candidates’ names will be placed on the Eligible List in accordance with
their oral board score.
individual appointed to this position must satisfactorily complete a six (6)
month probationary period.
may be accessed on the Jobs page of the Town of West Hartford website at www.westhartfordct.gov. Applications must be completed and submitted
no later than Friday, December 30, 2022, unless the date is extended by the
Director of Human Resources.
WILL ONLY BE ACCEPTED ELECTRONICALLY
The Town of West Hartford
shall not discriminate on the basis of race, color, creed, age, sex, national
origin, physical disability or sexual orientation. The Department of Human Resources provides
reasonable accommodation to persons with disabilities in accordance with the Americans
with Disabilities Act (ADA). If you
require an accommodation in the application or testing process, please contact
the Human Resources Department.