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Position: Purchasing Director
Municipality:Town of Fairfield
Close Date:12/2/2022
Description:
 

Director of Purchasing

Salary $130,000 - $140,000

 Location 

FAIRFIELD, CT

Job Type

FULL TIME

Department

Purchasing Department

Job Number

 

DESCRIPTION

Per Town Charter requirements, perform duties as Purchasing Authority (in conjunction with the First Selectperson) for the Town and Board of Education. Establish policy and systems for purchasing goods and services used by the Town and Board of Education. Direct the procurement of capital equipment and O&M goods and services essential to the operation of all Town departments, and all Board of Education functions.

 

·         Direct and coach staff in reviewing/ writing product specifications, preparing bid documents, developing new sources and qualifying suppliers, analyzing bid I quote responses, selecting and awarding work based on best value;

·         Review legal and business issues of all contracts; refer issues to legal counsel;

·         Examine budgets and recommend opportunities for purchase consolidation I contract purchasing;

·         Authorize all purchase requisitions after review for quantity, supplier, product specifications and cost;

·         Monitor commodities markets and advise Town departments on budget and planning.

·         Management of all annual capital budget purchases totaling roughly $35,000,000 for the Town and Board of Education; plus $30,000,000 in operating I maintenance purchases for the Town and Board of Education;

·         Supervise the disposition of surplus property in most cost effective manner.

·         Advise and assist department employees in resolving issues regarding products, services, suppliers, payment;

·         Direct and coach department employees in commitment to continuous improvement of service offered to customers and suppliers.

·         Work at the direction of building committees  to solicit proposals,  check credentials and qualifications, and select architects, construction managers, owner's representatives and other consultants for Town and school construction projects;

·         Authorize procurement requests and/or change orders from various Town and Fairfield Public Schools departments;

·         Negotiate deliverables, financial and business terms of contracts for professional services;

·         Coordinate selection and hiring of specialty consultants (such as data, security, furniture, fixtures and equipment, traffic, surveyors, etc.) Review and approve all bid documents, contracts, procedures and analyses of construction bids;

·         Contract independently for all hazardous material abatement and demolition work required;

·         Negotiate contracts with vendors regarding purchase requirements, prices, deliveries, current product development;

·         Review specifications, bid and purchase all specialty items such as furniture, fixtures and equipment; coordinate delivery, installation and payment;

·         Attend building committee meetings as ex officio member;

·         Direct and supervise essential  administrative services, which includes mail courier, to ensure courteous, timely delivery of quality service to internal customers;

·         Prepare and manage Purchasing Department’s annual operating and capital budgets;

·         Total number of staff is three full-time, plus one out-sourced position;

·         Account manager for Town and Board of Education purchasing card  program;

·         Lead regular staff meetings;

·         Conduct employee performance appraisals and career development counseling;

·         Provide professional training and guidance for Purchasing Department staff; Recommend and implement improvements to internal service levels;

·         In addition to building committee, attend Board and Commission meetings as required.

 

Additional Job Responsibilities:

·         Contributes to the professional development of others by attending continuing education programs, professional associations, meetings, conferences, and workshops and through regular review of relevant literature and training;

·         Supervise or coordinate work assignments of other Purchasing Department staff;

 

 

 

 

Required Knowledge, Skills and Abilities:

·         Considerable knowledge and understanding of modern procurement methods and practices and budgeting procedures;

·         Demonstrated proficiency in the use of a personal computer and related software applications;

·         Considerable knowledge of Municipal, State and Federal statues and ordinances related to public procurement practices and legal contracts;

·         Considerable knowledge of contractual process and ability to negotiate terms and conditions related to contracts;

·         Excellent customer service skills and considerable knowledge of public contact and customer service principles, techniques and best practices;

·         Ability to work under the pressure of deadlines, conflicting demands, and emergencies;

·         Highly skilled in written and oral communications and public presentations; 

·         Demonstrated ability to understand pricing, business practices, market conditions (including energy procurement and methodology), information processes and technology;

·         Demonstrated ability to develop and implement long range plans for municipal purchasing and administrative services programs and to write competitive specifications, perform the analysis of bids and other purchasing functions;

·         Proven ability to develop and maintain cooperative working relationships with staff, department heads, administrators, employees, outside attorneys, professionals, consultants, government officials and the general public;

·         Use independent judgment and make sound decisions. 

·         Complete all duties as assigned timely and accurately.

·         Proficient in the use of correct English grammar, spelling, and punctuation.

 

Minimum Qualifications

Bachelor’s Degree from an accredited college or university in Business, Public Administration or a related field, plus eight (8) years of progressively responsible purchasing, administrative support services experience, and five (5) years of supervisory experience, demonstrated familiarity and understanding with the Town’s internal departmental processes – or – an equivalent combination of education and professional purchasing experience deemed equivalent by the Director of Human Resources.

 

 

Preferred Qualifications:

 

Experience in a public sector, preferably in a municipal purchasing setting;Public Purchasing certification or progress toward public purchasing certification;Knowledge in the use of Microsoft Software Products –Excel, Outlook Word programs, and;

Knowledge of the Town’s financial / purchasing system (Munis);

 

 



We are an Equal Opportunity Employer.


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