TOWN OF WESTPORT
Title: Payroll Manager
To: Finance Director
/ Pay Grade: Non-Union
Salary: $75,000 to $80,000
By: Human Resources
Date: November 2022
This position works
under the general direction of the Finance Director and is responsible for the full
cycle processing and transmitting of the Town’s semi-monthly payroll, in addition
to a wide range of systems management and the submission of the semi-monthly
payroll tax withholdings. (941’s, 945’s and SUI) Prepares year end reports and
W-2’s for all employees. Transmission of 401K and Deferred Compensation files
to VOYA. Preparation of ACH files for transmission.
This position would require updating MUNIS
to ensure that current tax tables, benefit tables, and salary tables are
updated accordingly. This position requires
adaptability to new technology. This position serves as the department’s
initial Payroll contact with the public and Town employees. The purpose of this position is to perform the Town Payroll function for all employees within
the parameters of the Town’s software systems. The Payroll Manager is required
to exercise good judgment in administering payroll/benefit processes and is
responsible for maintaining and improving upon the efficiency and effectiveness
of all areas under his/her direction and control.
DUTIES AND RESPONSIBILITIES
The essential functions or duties described
below are the primary functions and duties of the classification. There may be other types of work that may be performed,
and the omission of a particular duty or function does not exclude that duty or
function from the classification provided the duty or function is similar in
work, related to the work or logically assigned to the classification.
The Payroll Manager receives oral and
written instructions from department supervisors; plans and organizes work
according to established or standard office procedures; determines priority of
work tasks; prepares reports and correspondence as directed. The position also:
Town payroll system and maintains employee database for approximately 325 employees
and a significant number of seasonal workers.
payroll via computerized systems; downloads/ balances batches and enters data
that flows to the Munis software General Ledger. using database management
applications including spreadsheets, word processing, and publications software;
prepares various reports related to Payroll.
NOVA Time, or similar software for time and attendance for payroll processing.
and distributes financial deductions reports to state and federal agencies for
federal and state withholding; maintains data on premiums related to health and
life insurance, retirement plans, credit union etc. to make appropriate
payments for all employees.
year end reports and W-2’s for all employees.
responsible for quarterly tax reporting for Town and BOE.
direct deposit for payroll for town employees.
adjustments to payroll as needed.
unemployment payments and verifies employments.
various employee reports based on payroll, benefits, etc.
fringe benefits based on contracts.
system requirements by updating pay tables, tax tables, job codes, job classes
year end responsibilities: benefits accrual processing, update benefit accrual tables,
cost of living rate/step increases, payroll schedule preparation, process changes
in health insurance premiums.
supplemental retiree payroll monthly.
Must possess considerable ability to establish
and maintain effective and courteous working relationships with Town, and
public officials, residents, members of the public, other departments and
agencies, co-workers, and volunteers.
Must possess the ability to maintain a calm manner in stressful and/or
emergency situations and an ability to adapt to varying work situations.
ADDITIONAL DUTIES AND
Other administrative tasks may be assigned as
appropriate. Examples include, but are
not limited to word processing, data input, statistical analysis from databases,
special assignments, or other routine administrative/HR functions. May assist with other financial systems such
as input of data, etc.
The skills and
knowledge required for this position would be payroll processing and payroll withholding
tax processing background. Degree in finance or accounting would be preferred which
could be supplemented by two years’ work experience in the HR/Payroll
Administration field; a strong knowledge of MUNIS and EXCEL is preferred; must
become familiar with computer software and can learn specific software related
to the Town of Westport.
Criminal background, reference checks required
prior to employment.
- Thorough knowledge
of employment and related labor laws; knowledge of Payroll Systems, especially
MUNIS, and reporting processes; strong knowledge of appropriate computer
systems and financial systems related to department functions; solid
knowledge of mathematics and Excel spreadsheets.
- Ability to deal effectively
and maintain working relationships with Town employees, other departments,
workers compensation firms, payroll vendors or state and federal agencies. Ability to understand policies and
procedures and to be able to explain them; ability to multitask; ability
to work independently; ability to utilize and troubleshoot payroll
functions; ability to interpret and apply employment and labor
regulations; ability to maintain strict confidentiality.
- Good verbal and
written communication skills; strong analytical, organizational, project
management and problem-solving skills; aptitude for working with paperwork
and details; skill in using standard office equipment and complicated computer
systems; strong math, computer, and database skills. High level of accuracy
and confidentiality required.
The physical demands described here are
representative of those that must be met by an employee to successfully perform
the essential functions of this job.
While performing the duties of this job, the
employee is regularly required to talk, hear, and see. The employee is required to adjust focus for
both distance and close vision. The
employee is frequently required to sit, stand, walk, and reach with hands and arms.
The employee may occasionally lift and/or move up to twenty (20) pounds in
dealing with records or files.
While performing this position, the employee is
exposed to normal business office environment working conditions. A major portion
of work is done at desk and computer or on the phone. This is an on-site position.
Reasonable accommodations may be made to enable
qualified individuals with disabilities to perform the essential functions of
Health, dental, life and long-term disability
insurance, Defined Contribution with 5% match, vacation and holidays.