Posting Date: 9/28/2022
Closing Date: Until filled
Job Title: Payroll
Department/Location: Human Resources-Town Hall
Affiliation: UPSEA Branford Employees
Employment Type: Full Time
Salary: $40,435 to $47,590
Hours per Week: 8:00am
To Apply Email your Resume, Cover Letter,
or the Official Town of Branford Application to:
You can join a
professional team-oriented Human Resources Department and expand your knowledge
and experience in payroll, HRIS and other human resources practices! We want to
hear from you if you are interested in working with a highly engaging group of
professionals, have a strong aptitude for detail and numbers and are committed
to learning and developing your professional skills!
purposes of this position are to administer the Town’s ADP payroll system
within the Human Resource Department and to perform a variety of Human
Resources administrative activities. The Payroll Coordinator is required to
exercise sound judgment in administering the payroll system and is responsible
for maintaining the accuracy, efficiency, and effectiveness of all areas under
Essential Job Functions:
(The essential functions or duties listed below are intended
only as illustrations of the various types of work that may be performed. The
omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the
- Maintains payroll information
by collecting, interpreting, verifying, and entering data from several
HRIS Time and Attendance systems and process.
- Must review weekly and biweekly
information to conform to each union’s contract to assure
supervisor/department head has reviewed and approved their employee’s
E-Time or other attendance system recorded time correctly.
- Accurately executes E-Time
processing and other time and attendance systems (Police and Fire
personnel) for weekly and biweekly ADP HRIS/ payroll system. .
- Prepares accurate weekly,
biweekly, and monthly payrolls. Enters data into files, verifies wages and
deductions prior to final transmittal of payroll.
- Resolves payroll discrepancies
by collecting and analyzing proper data.
- Serves as a point of contact to
Town employees for questions regarding payroll, time and attendance
systems and other relevant HR matters.
- Responsible for correct
distribution of paychecks/stubs and annual statements to current and
- Maintains the HRIS employee
data base, ensuring accuracy of all employee information, including tax
- Maintains employee attendance
records and develops and executes HRIS reports as requested for HR and
payroll related matters. Involves frequent audits between departments, ADP
E-Time, and employees. Annual PTO audits of unused sick and vacation time
are conducted for liability purposes.
- Reviews quarterly tax
- Inputs payroll and personnel
changes into ADP/HRIS such as tax exemptions, wage garnishments, rate
changes, job title changes, payroll account changes, and various payroll
deductions to update master payroll records.
- Assist the payroll vendor with
annual audits, checking for accuracy of year end W-2 statements, including
taxes on fringe benefits.
- Prepare all financials and reports
necessary for each payroll cycle.
- Prepares retroactive payments
upon settlement of labor contracts. Maintains knowledge of the language in
all collective bargaining agreements/ labor contracts.
- Helps maintain Workers
Compensation claims and payroll nontaxable items.
- Reviews all unemployment claim
reports and upon approval of Director of HR submits claim information to
Department of Labor.
- Inputs budgetary data into
financial accounting system (MUNIS). Reconciles general ledger to various
payroll reports on a weekly basis.
- May assist with paperwork for
employees who resign, change status, retire, newly hired or who are
terminated such as: final compensation payments, vacation calculations,
sick time etc.
- Assists in the maintenance of
the HRIS system; maintain all personnel files with separate files for
leaves of absence and medical conditions. This includes scanning of all
documents for electronic employee files.
- Assists with maintaining and
administering the Town Vehicle Fleet, including records, titles and
insurance. May schedule cars for Town Hall use and maintenance.
- Compile data for written
reports to Town officials and state agencies as required or requested.
- Perform a variety of routine
administrative duties, including preparing correspondence, scanning
documents into HR database, personnel files, and other materials.
- Completes requests for
Verifications of Employment including mortgage, loan, credit cards, prior
employees work references, etc.
- Maintains the I-9 documentation
- Maintains employee confidence
and protects payroll operations by keeping information confidential.
- Acts as back up, to inputting
all relevant HRIS information including changes in benefits, compensation
and other relevant HRIS employee data.
- Responsible for all other HR
projects as assigned by Director and/or Assistant Director as approved.
- Performs similar or related
work as required, directed or as situation dictates.
- Continued professional
- Assists other department staff
as needed to promote a team effort to serve the public.
Supervision Scope: Performs varied and responsible administrative duties requiring
the knowledge of labor laws and regulations. Exercise good judgment and
initiative to effectively and efficiently implement payroll and department
policies and practices.
Supervision Received: Works under the general direction of the Assistant Human
Resources Director and the Director of Human Resources, following professional
standards, procedures and policies.
Supervision Given: None.
Minimum Required Qualifications:
Training and Experience:
degree with some work experience to 3 years payroll experience preferably with
ADP payroll/workforce/HRIS. Specialized course work in accounting, general
office practices, human resources or information technology are a plus.
certification or ADP Workforce Now experience or other payroll/HRIS are a plus.
Ability and Skill:
Knowledge: Working knowledge and experience in Microsoft suite of
applications, especially Excel ; knowledge of standard office practices and
procedures; working knowledge of governmental accounting principles and
practices; knowledge of State Statutes and Federal laws related to wage and
hour laws, FMLA, HIPPA and unemployment, etc.; knowledge of appropriate
computer systems; working knowledge of municipal operations are helpful.
to deal effectively and maintain working relationships with employees and
department heads; ability to consistently implement policies and procedures and
to be able to explain them; ability to multitask and prioritize; ability to
meet time restricted deadlines; ability to work independently and as part of a
team; ability to maintain confidential records; ability to prepare reports in
written form; ability to utilize software applications as they relate to
payroll functions; ability to perform arithmetic computation accurately and
quickly and to work under pressure with interruptions.
verbal and written communication skills; aptitude for working with and
explaining policies and procedures to people of all ages; aptitude for
maintaining effective working relationships with various groups; mathematical
and problem solving skills; aptitude for working with paperwork and details;
skill in using standard office equipment and computer systems; skills
associated with handling numerous projects at one time; excellent
organizational skills. Must exhibit positive communication skills and be
proactive in assisting others.
work is performed in a moderately noisy office with regular interruptions
during the day from the public or employees via telephone or in person.
the operation of telephone, personal computers, copiers, fax, and other
standard office equipment.
frequent contact with employees and Town staff; occasional contact with
vendors, state and outside agencies, State and Federal Departments of Labor,
etc. as needed. Communication is frequently in person, by telephone, email, and
in writing. Contact requires a high level of courtesy and confidentiality.
in judgment or omissions could result in monetary loss or rework and delay in
access to extensive confidential information such as personnel records and
collective bargaining issues.
The Town offers a
wide variety of benefits including: Medical & Dental Insurance, Term Life
Insurance, CMERS Pension, Paid Vacation, Paid Sick Leave, Paid Holidays, and
other benefit lifestyle programs.
We are an equal opportunity
employer and all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, national origin, disability
status, protected veteran status, gender identity, sexual orientation, pregnancy
and pregnancy-related conditions, or any other characteristic protected by law.
The Town of Branford reserves the right to
limit the number of qualified candidates who will be considered for the position. Candidates offered a position would be required
to pass a substance abuse and drug test given at the Town's expense as a
condition of employment. The Town of
Branford conducts background investigations for all positions prior to
hiring. Refusal to sign the release form
will terminate the candidate from further consideration.