Department is responsible for maintaining all budget, accounts, and financial
records of the Town. This is a highly responsible position requiring strong
financial management and analytical skills. This position is responsible for
the performance of a wide variety of professional accounting and financial
control functions for the Finance Department.
QUALIFICATIONS, KNOWLEDGE, SKILLS AND ABILITIES
and procedures used in governmental accounting, including GAAP.
CT General Statutes regarding Town finances.
and State financial reporting requirements.
to Learn Town of Colchester Charter and ordinances.
administration principles and practices relevant to financial administration.
moderately difficult manipulative skills and skills which require hand-eye
coordination, such as using a calculator.
on fine details with constant interruption.
multiple tasks that may be assigned to self and others over long periods.
the theories behind several related concepts.
for extended periods of time.
lift, carry and move parcels weighing up to 25 lbs.
stretch, reach and stoop.
have strong verbal and written communications skills required with considerable
emphasis on customer service.
least three (3) years of progressive experience in public or governmental
accounting OR an equivalent combination of training and experience. Including payroll,
employee benefits and accounts payable experience.
driver’s license and vehicle to provide own transportation.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
as custodian of the general ledger and subsidiary ledger for all funds.
internal audit of departmental operations including revenues and expenditures.
a variety of financial reports, including monthly, quarterly, and annual reports
for all funds. Compiles and records journal entries. Assists the Finance
Director and External Auditor in the preparation of year-end financial reports
in accordance with Generally Accepted Accounting Principles (GAAP).
the Finance Director in development of annual budget.
in compilation and analysis of health insurance self-insurance funds.
accounting and management controls of expenditures and revenues for all funds.
and monitors monthly expenditures for all funds, including grant funds and
assists the Director of Finance with budget projections as may be required.
and/or reviews various grant reports as required by Federal/State/Local grantor
in coordination of program operations and goals with departments and
governmental agencies at all levels. Recommends changes and enhancements to the
Director of Finance for efficiency of operations.
additional duties/tasks as may be directed by the Director of Finance.
Responsible for oversight and maintenance of payroll & employee
benefits databases in coordination with Human Resources and contracted third
party employee benefits administrators and insurance carriers.
Maintain and update deduction and employer contribution records for all
union and non-union employees, including any required reports, for the
following: 457 deferred compensation plan, 401(a) defined contribution plan,
defined benefit pension plan, health insurance, employee health savings
accounts, and garnishments.
Assists the Director of Finance in preparation of annual payroll budgets.
Payroll processing – review payroll calculations and data entry of
hours/earnings/deductions into payroll accounting system. Provide backup to the
Review payroll financial reports and data against source documents for
Verify/balance all payroll reports and bank statements.
Accounts Payable processing – review the processing of purchase orders,
invoices for payment, including data entry into accounting system. Provide backup
of the accounts payable process.
Maintain accounts payable database on all vendors.
Assist with the processing of 1099 forms to vendors and prepare and
submit applicable State & Federal tax reports
duties describe the most significant duties performed and are not to be
considered a detailed description of every duty of the position. Other
occasional and related duties may be assigned.
It is the
policy of the Town of Colchester to provide a safe and healthy workplace for
all employees. The Town of Colchester is
committed to reducing and controlling the frequency and severity of
work-related accidents. It is the
responsibility of every employee to report all accidents, incidents and
occupational illnesses, as well as any perceived hazardous conditions.
performing the duties of employment, it is the employee's responsibility to
work in a safe and responsible manner. This includes following OSHA and Town of
Colchester safety policies.