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Position: Deputy Finance Director
Municipality:City of New Britain
Close Date:10/31/2022
Description:
 

CITY OF NEW BRITAIN

CIVIL SERVICE COMMISSION

Announces

An Open Competitive Examination

For

 

Job Title:                                DEPUTY DIRECTOR OF FINANCE

                                                ($2,088.62 to $2,687.36 weekly) 8 steps                                                    

Direct Reports (Y/N):            Yes

Department:                          Finance Department

Closing Date:                         October 31, 2022 at 4:00 pm

                     (TO CREATE AN EMPLOYMENT LIST)

 (This position is represented by Local 818 AFSCME, Council 4, AFL-CIO)


JOB SUMMARY:

As a mission critical part of the City’s financial management and services team, the Deputy Director of Finance is a leadership position tasked with complex supervisory, administrative, and professional management, financial and accounting responsibilities. These responsibilities include but are not limited to the provision of services and operations associated with planning, organizing, directing and management of the City’s finances and associated functions.  Included as tasks are the coordination, development, and recurring oversight of the City’s various budgets and capital project portfolio.  Applying professionally acceptable standards, compiles and prepares analytical reports and statements related to debt financing obligations. May be assigned to lead interagency projects and service tasks. Encourages innovation and improved methods and procedures from other members of the team.  Leads and demonstrates, by example, the values of a professional finance operation and the advantages of a unified team approach to excellence and achieving organizational success.

SUPERVISION RECEIVED:

Provides professional services under the general supervision of the Finance Director, or on a collaborative project from an assigned peer, or committee chairperson or project leader, often an applicable department head. Willingly accepts technical coordination and direction from peer professionals, specialized employees, contractors, and consultants in accordance with approved project plans and professional standards and practices. Subscribes to and abides by the current Code of Professional Ethics as promulgated by the Government Finance Officers Association.

SUPERVISION EXERCISED:

Provides consistent, ethical, professional direction and control to assigned employees and functions in the organization. Strives for high quality, productive work products and recognizes and documents exceptions. Understands and demonstrates by example the critical nature of services provided and its impact on municipal operations and the community.

 ESSENTIAL DUTIES:

·         Professionally manages projects and assigned resources including employees, full or part-time, or contractors and professionals.

·         Plans, organizes, assigns and directs the work of subordinates in maintaining finance operations and capital project control. 

·         In conjunction with the Director and peer professionals, determines and sets work priorities, prepares and coordinates work schedules and division staffing to help expedite workflow, and provide a high level of service.

·         Conducts inspections of subordinate or contract work products, provides corrective intervention when necessary, and documents all exceptions.

·         Evaluates, as directed, the needs and requirements of the Department; formulates short and long range plans and proposals for assigned areas of responsibility.

·         Performs high level planning and coordination with the other city departments and entities on the financial services, systems and functions in the city.

·         Provides supervision to the payroll division.

·         Works in conjunction with the Finance Director and Budget & Capital Projects Fiscal Officer.

·         Assures that procedures and resources are in place for the assignment, tracking, and record keeping of financial services operations.

·         Issues both written and verbal instructions to staff, contractors, co-workers, and other applicable entities.

·         Develops, coordinates, and implements professional development, systems training and cross-training programs for employees, including safety procedures, systems operation, general work methods, and other related training utilizing both in-house and contract services.

·         Reviews employee performance based on established guidelines and recommends training, recognition and/or disciplinary action as necessary. Updates guidelines as work practices, policy and systems change.

·         As directed, develops policies and procedures for financial services and associated operations.

·         Provides supervision for all areas within the Finance Department including accounts payable, accounts receivable, payroll, cash management and grant management.

·         Oversees from the Finance Department perspective, any installation and maintenance of the City’s financial management and accounting systems and the development of associated fiscal procedures and policies.

·         Performs technical accounting duties in the areas of maintaining city fund ledgers, maintaining receivable and liability balances and reconciling departmental records with ledgers maintained by the Finance office.

 ·         Reviews and analyzes revenue and expenditure transactions for proper account classification and performs reclassification journal entries if needed.

·         Coordinates the closing of the fiscal year.

·         Prepares and reviews budget transfer and amendment resolutions/reports as needed

·         Oversees the City’s fixed asset additions and disposals including Enterprise funds fixed assets. 

·         Coordinates and handles the annual audit, preparation of required schedules and tables; reviews audit report and management comments and provides explanations and recommendations.

·         Provides financial and budget information to senior management, departmental staff and the public as requested.

·         Assists in the City’s debt management including coordination of the Official Statement or private financing as well as the assessment and projection of borrowing needs.

·         Attends Board and Council meetings as directed by the Director of Finance.

·         Assumes departmental responsibility in absence of Finance Director.

·         Administers the appropriation and fiscal compliance of all capital projects to include preparation of grantor invoices, assessment of borrowing requirements and debt financing schedules.

·         Prepares project fiscal reports as necessary.

·         Organizes the preparation of the City’s Official Statement in conjunction with project borrowing needs; consults with City Bond Counsel and the designated financial advisor or underwriter.

·         Assists the Director and other municipal executives, as authorized, with special projects.

·         Ability to create, review and distribute journal entries without assistance. 

·         Reviews/approves bank reconciliations on a monthly basis.   

·         Ability to create monthly bank reconciliations as needed. 

·         Performs other duties as required.

 Note: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

 KNOWLEDGE, SKILLS AND ABILITIES:

Proven and thorough knowledge of governmental financial management principles and practices.

 Working knowledge of public administration principles and practices as applied to a municipal financial management operation.

 Ability to successfully communicate and interoperate with peers and subordinates on operations and activities related to the municipal government.

 Demonstrated ability and experience in the areas of financial management, decision making, report development, and communications. Experience in the development of municipal operating budgets and capital project budget appropriations.  Ability to design and maintain customized grant or project reporting systems on an appointed individual project basis. 

 Knowledge on how to do financial reporting, close out funds and read financial statements as well. 

 Considerable dexterity or ability to learn after training the use of an automated financial management system including search engine and report development.

 Thorough ability to establish and maintain effective working relationships with co-workers, board members, financial institutions, vendors, consultants, elected officials, consultants and other governmental agencies and members of the community.

 

QUALIFICATIONS:

Bachelor’s Degree in the area of accounting or finance from an accredited college or university supplemented by seven (7) years of governmental accounting experience with two (2) in a supervisory capacity.  MBA, MPA, CPA or CPFO highly desirable.  

 PROBATIONARY PERIOD: The probationary period for this position shall be twelve (12) months.

THIS EXAMINATION WILL BE COMPOSED OF:

COMPONENTS                     WEIGHTS                  

 

Experience & Training            100%               or

 

Oral                                         100%               or

Written                                     100%

The City reserves the right to select any of the examination weights listed above.      

PASSING GRADE: The minimum passing grade is 70%.

DURATION OF EMPLOYMENT LIST: A certified employment list shall be in effect for one year from the date of its establishment by the Civil Service Commission. The Civil Service Commission, may, upon the showing and finding of exigent or extenuating circumstances, extend the duration of the list when it is in the best interest of the City. However, in no case shall any certified employment list remain in force for more than two years.

 RULE OF FIVE PLUS THREE: The Appointing Authority is sent the first five names in rank on the certified employment list plus the next three highest city residents.  All may be considered equally for the one job vacancy.

 REASONABLE ACCOMMODATIONS: All requests for reasonable accommodations in the testing process must be made in writing, no later than the closing date for applications. Documentation must be from a medically licensed professional, and must be current within one year of the closing deadline for applications. Documentation of the disability must include what the disability is, what accommodation is being requested, and must be received no later than two (2) weeks after the closing deadline for applications. A candidate’s failure to submit this documentation may result in no further consideration being given for a reasonable accommodation in the testing process.

SPECIAL REQUIREMENT FOR CITY OF NEW BRITAIN RESIDENTS: Proof of domicile shall be filed at the time of filing the application. (Please see form attached). Failure to provide proof of domicile in accordance with this timetable may result in no residency consideration being granted for this examination.

 Applications must be on file with the Personnel Office, Room 409, City Hall, no later than October 31, 2022 at 4:00 P.M. Application forms may be obtained at the Personnel Office, Room 409, City Hall, 27 West Main St., New Britain, CT  06051. Tel (860) 826-3408 or at www.newbritainct.gov under Civil Service Job Postings



We are an Equal Opportunity Employer.


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