Position:		Deputy Finance Director (Controller)
Municipality:		Town of East Hartford
Close Date:		10/15/2022

TOWN OF EAST HARTFORD

Title: Deputy Finance Director                                GRADE: 112

Department: Finance                                              Date: 2/15/2022

Position Definition:

Overall the deputy finance director provides highly responsible and complex administrative support to the Finance Director and directly supports the Director in the management of the Finance, Tax and Assessor Departments. This position will assist with the Town budget, accounting and general ledger management, borrowing strategies, cash management and the overall administration of departments reporting to the Finance Director.

Essential Job Functions:

·         Works with departments to ensure compliance of budget related programs and policies

·         Supports the director in ensuring the completion of accounting functions and maintenance of the Town’s general ledger for all funds, including month-end closes, account and bank reconciliations, financial analysis, journal entries review, fixed assets and internal audit.

·         Assist with reporting of budget to actual and forecasts. Monitors internal service funds and reviews accuracy of reports.

·         Assists with annual Town audits and improvement of town policies and internal controls to ensure fiscal compliance with best practices and mitigation of risk.

·         Assists in establishing the priorities of accounting, cash management, payroll, tax revenue, property assessment and revenue collection.

·         Assists in the administration of Tax and Assessor departments with respect to employee management, Town policy compliance, and adherence to sound accounting practices

·         Assists with the development of annual budget; interfacing with directors, Town Council and Mayor.

·         Prepares financial information of bond offerings

·         Coordinates the financial administration of personnel policies and collective bargaining agreements for department employees.

·         Serves as a financial resource for Town departments, commissions and boards

·         Provides direction and support to departments as directed by the Finance Director.

·         Assists with fiscal management of grants

·         Assists with actuary reporting for Town Pension and OPEB plans

·         Develop strategies for improvements of modernization, efficiency and productivity.

·         Ability to manage employees ensuring maximum performance.

·         Other duties as required.

·         Acts on behalf of the Finance Director in his or her absence and performs other duties delegated by the Director.

·         May present the position of the town during arbitration or other labor negotiations. Assesses risk levels associated with collective bargaining strategies.

·         Recommends collective bargaining strategies, goals, or objectives.

knowledge, skills and abilities:

·         Considerable knowledge of financial administration: accounting, budgeting, tax collection, purchasing and investing.

·         Considerable knowledge of financial and accounting systems, including policies and financial reporting requirements.

·         Knowledge of governmental accounting principles and procedures, including auditing, cash management and budgeting.

·         Knowledge and expertise of software programs such as MUNIS, Novatime, Crystal reports.

·         Intermediate to advanced Excel, including V-lookups and Pivot tables.

·         Able to understand municipal operations and relation to budgetary impact.

·         Considerable skills in mathematics and analysis.

·         Knowledge of town, state and federal laws, policies, ordinances, rules and regulations

·         Thorough knowledge of financial administration, including accounting, budgeting, purchasing and investing.

·         Able to administer an accounting unit and to supervise the work of others

·         Able to interpret statistical and narrative reports

·         Able to communicate clear, concise, written and oral instructions

·         Demonstrates a level of expertise with financial software products

Physical and Mental Effort and Environmental Conditions:

·         Works in office setting subject to continuous interruptions and background noise.

·         Long periods of time sitting and a computer terminal.

·         May experience stress from multiple demands of this position.

Job Qualifications:

A bachelor’s degree from a recognized college or university in business, accounting, public administration or a related field, supplemented by courses in public accounting plus five years of responsible accounting experience, including two years of supervisory experience, or an equivalent combination of education and experience. Preferred qualifications (not mandatory) includes candidates with at least two years in government.

Note: The above tasks and responsibilities are illustrative only. The description does not include every task or responsibility.