|Position:|| ||Purchasing Manager|
|Municipality:||Norwalk Board of Education|
2022-2023 SCHOOL YEAR
This position reports into the Chief Financial Officer and plans,
organizes and supervises accounts payable/receivables and centralized
purchasing of supplies, materials and services for the school system in
compliance with governing laws and policies. The position within the Finance organization
is to coordinate all functions related to the procurement of goods and
services, ensuring compliance with District policies and procedures. The
position is responsible for overseeing procurement functions and purchase order
administration for all competitively bid processes.
RESPONSIBILITIES AND REQUIREMENTS:
Here are 4 key components of the role:
1. Data Responsibility
refers to information, knowledge, and conceptions obtained by observation,
investigation, interpretation, visualization, and mental creation. Data are
intangible and include numbers, words, symbols, ideas, concepts, and oral
verbalizations. Compiles, examines, or evaluates data or information and
possibly recommends action based on results
2. People Responsibility
refers to individuals who have contact with or are influenced by the position.
Attends to the needs or requests of people and exchanges information with them
with reasoning abilities.
3. Assets Responsibility
refers to the responsibility for achieving economies or preventing loss within
the organization. Requires responsibility and opportunity for achieving
moderate economies and/or preventing moderate losses through the management or
handling of supplies of high value or moderate amounts of money.
4. Mathematical requirement
deals with quantities, magnitudes, and forms and their relationships and
attributes by the use of numbers and symbols. Uses addition, subtraction,
multiplication, and division; may compute ratios, rates, and percent.
central purchasing operations to meet the needs of schools and department
within approved budget limits.
accounts payable/accounts receivable functions of Norwalk BOE
procedures to receive and process purchase requests.
a wide variety of manual and electronic files and records for the purpose of
providing up-to-date information and/or historical reference in accordance with
established guidelines and regulatory requirements
and advise on availability and quality of goods, equipment and services
methods of purchase, and negotiate contract with vendors for purchase of
commodities and service.
the preparation of bids and bidding process of capital and operational
a library of resources for schools and department use
narrative and statistical information/reports for the CFO
memos/narratives for BOE and various boards for approval of contracts/purchases
working relationship with vendors
centralized contracts (copiers, mailing, etc.)
Participate in year-end closing,
Prepare requisitions, troubleshoot purchases, expedite orders
Prepare contracts and assist in the development of bid
Works closely with departments/schools in analyzing
equipment, materials, supplies and services needs.
Coordinates with departments/schools on short and long-range
Advises departments/schools on market trends and new
Recommends methods of purchase and assists in the negotiation
of contracts with vendors for purchase of commodities and recurring services.
and maintains a thorough understanding of purchasing policies, Administrative
Code, State Statutes and guidelines with regard to school-based purchasing and
bid processes to be able to provide definitive guidance in this area.
with all purchasing process district wide including but not limited to
obtaining quotes, purchase orders, competitive solicitations.
all competitive bid processes related to the procurement of goods, equipment
and services valued over the bid threshold established by the District.
Prepares bid and proposal solicitation documents, including advertisements, bid
proposal (RFP, ITB, RFQ, ITN, etc.), specifications; prepares bid tabulations;
evaluates bids and proposals for determination of award and posts; recommendations
with District and school administrators and staff to determine purchasing
needs. Reviews purchase requisitions to assure source and price are in the best
interests of the district. Reviews contracts to ensure accuracy of terms as
well as proper documentation exists. Monitor contracts to ensure they remain
valid and insurance up to date.
district furniture purchases. Studies and keeps track of price trends, market
conditions and availability of more cost-effective goods and services. Research
state contracts and other procurement opportunities that can be utilized by the
district. Performs periodic reviews of bid, purchase orders, procurement card
activity to assess and recommend cost saving measures. Receives and responds to
inquiries, concerns and complaints in areas of responsibility.
training, seminars and conferences as required to maintain and enhance job
knowledge and skills.
routine administrative/office tasks as required, including but not limited to
preparing reports and correspondence, copying and filing documents, scanning
documents, answering the telephone.
in the implementation of the Norwalk BOE administrative policies, rules,
regulations and directives.
Follow Norwalk school policy to ensure work place safety
Other Duties and
Please note this job description is not
designed to cover or contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job. Duties,
responsibilities and activities may change at any time with or without notice.
Employees are expected to fulfill other duties as assigned.
in a positive manner with staff, vendors, and visitors
to questions and requests in a timely manner
purchasing activities with the City Purchasing office and with other
cooperative bid organizations to effect economies of group buying
maintain, and upgrade automated and manual file systems
in the development of grant proposals
other related duties as assigned by immediate supervisor
Recommend process and internal control improvements
Five (5) years of experience
or more in a finance, accounting or business role that require independent
BS preferred, Associates
Degree, minimum requirement, five years or more of purchasing experience is
Experience with a General
Ledger ERP system such as Munis or comparable financial system
Mastery of Excel (including
execution of data filtering, formula creation and creation of pivot tables)
Proficiency in Word (ability
to create, modify documents, include charts, etc.)
Such alternatives to the above qualifications
as the Superintendent or designee find appropriate
Possession of ISM-CPSM, ISM-CPSD, NIGP-CPP, or
UPPCC-CPPB Public Purchasing Buyer Certification (CPPB) or other purchasing
certificate(s) is preferred.
Required Knowledge, Skills, and Abilities:
to communicate ideas and directives clearly and effectively, both orally and in
knowledge of office systems and procedures
knowledge of math
to schedule and prioritize workflow
and verbal communication skills as well as interpersonal skills
to work with minimal supervision/direction
Organizational, problem solving and analytical skills
Repetitive hand motion, e.g., computer
keyboard, typing, calculator, writing
Regular requirement to sit, stand, walk, read,
hear, see, speak, reach, crouch, climb and stoop
Periodic interruption of duties by
staff, students, visitors, intercom and/or telephone
Occasional requirement to lift, carry, push
and/or pull various supplies and/or equipment up to a maximum of 10 pounds
Computer, Laptop, iPad, Android Tablet, Printer, Scanner, Copier and
other technological equipment introduced to the district.
Excel Performance Task
Performance will be
evaluated annually in accordance with the provisions set forth by the Norwalk
Board of Education.
Employment Status: Regular 12-month Exempt position
Salary Range: $95,000.00 -
NORWALK IS AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Norwalk Board of Education to ensure equal educational
opportunity for all students and to prohibit unlawful discrimination because of
race, color, religion, creed, age, marital status, national origin, gender,
sexual preference, or physical and mental disability in the school district's
educational program and activities; and to prohibit unlawful discrimination in
employment because of race, color, religion, creed, age, marital status,
national origin, gender; gender identity or expression, sexual preference or
physical and mental disability.
We are an Equal Opportunity Employer.
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