|Position:|| ||Management Services Officer|
|Municipality:||City of Hartford|
applications for the position of:
SALARY: $75,015.20 - $96,448.04 Annually
of Public Works
Vacancy is in
the Department of Public Works. Under general direction, to assist the Director
in the administration of departmental activities by formulating plans,
procedures and policies relating to the operation of the department; by
coordinating and supervising administrative services within the department and
by performing related work as required.
the payment of invoices, entering of purchase order requisitions, and the
booking of departmental revenues and other accounts receivable. Conducts
monthly budget review meetings with DPW division heads. Coordinates the
procurement of required parts, supplies, professional and technical services,
and the routing of contracts for other needs of the department with the City’s
Procurement Division. Assists in preparing the department’s annual budget.
Works closely with the City Engineer and the City’s Director of Operations to
organize funding and track expenditures for projects under the City’s Capital
Improvements Program. Coordinates and supervises the administrative services
and business management activities of the department. Prepares, implements and
monitors the departmental budget. Conducts management studies on various
problem areas within the department and makes recommendations for their
improvement. Analyzes departmental practices and procedures for their
efficiency and recommends improvements where need indicates. Supervises and
coordinates the financial activities of a department. May participate in
disciplinary matters and grievance handling for department personnel. Plans and
participates in the development and implementation of in-service training
programs for departmental staff. Supervises and participates in the preparation
of a variety of reports relating to departmental activities. Supervises
subordinate staff. The above essential duties and responsibilities are not
intended as a comprehensive list, they
are intended to provide a representative summary of the major duties and
responsibilities. Incumbent(s) may be required to perform additional related
This is a HMEA Union Position. The hours of work
are 40 hours per week and the above salary includes 5% in lieu of overtime.
KNOWLEDGE, SKILLS &
examination will consist of rating of your training and experience as contained
on your application and may also include a written test, an oral test or both.
All parts of the examination, including
tests and ratings, will be related to the requirements of the position. The
examination is designated to measure the knowledge of programs, policies and
operational procedures of a department. Knowledge of principles and practices
of public administration and office management.
Knowledge of accounting and budgetary principles and practices. Ability to
analyze and evaluate departmental procedures and systems and to recommend
improvements. Ability to plan, assign and supervise the work of subordinate staff. Ability to establish and
effective working relationships with subordinates, City officials and
administrators, as well as the general public. Ability to coordinate the
various functions and activities of the department. Ability to conduct studies
and prepare clear and comprehensive reports pertaining to various aspects of
the department's work. Ability to communicate effectively both orally and in writing.
Open to all
applicants who meet the following minimum qualifications:
Graduation from a four-year
college with major coursework in public administration, business
administration or closely related field A ND five (5) years of
progressively responsible experience
in the areas
of business and financial management, at least two (2) years of which must have
been in an administrative capacity.
A COPY OF YOUR DEGREE OR TRANSCRIPT MUST BE ATTACHED
TO YOUR APPLICATION. A DEGREE OR TRANSCRIPT SUBMITTED WILL BE VERIFIED
BY THE HUMAN RESOURCES DEPARTMENT.
HARTFORD RESIDENCY PREFERRED: Preferably
be a bona-fide resident of the City of Hartford at the time of application. A
completed CITY OF HARTFORD RESIDENCY AFFIDAVIT including proof of residency as
indicated on the RESIDENCY AFFIDAVIT may be submitted.
APPLICATION MUST BE COMPLETED IN ITS ENTIRETY, INCLUDING ANY REQUIRED DOCUMENTATION.
APPLICATIONS WITHOUT PROPER DOCUMENTATION
SHALL RESULT IN YOUR
DISQUALIFICATION FOR THIS POSITION.
APPLICATIONS VIA FACSIMILE OR EMAIL ARE NOT ACCEPTED.
you will be required to pass a physical examination administered by a City
physician, a drug and alcohol screening, and a background check. If appointed,
you will serve 3- 12 months of probation. This examination and employment
process is subject to all federal, state, and municipal laws, rules, and
NOTE: ALL CORRESPONDENCE AND INFORMATION
CONCERNING THE APPLICATION AND
TESTING PROCESS WILL OCCUR VIA EMAIL, UNLESS OTHERWISE REQUESTED AT THE TIME OF APPLICATION.
IN ADDITION TO CHECKING YOUR EMAIL INBOX FOR RECRUITMENT
CORRESPONDENCE, PLEASE ALSO CHECK YOUR JUNK AND SPAM FOLDERS.
V ETERAN'S PREFERENCE:
Preferential Points may be given to Eligible Veterans. Must submit a Veteran's Preference Form,
located on the hartford.gov/humanresources page along with a DD-214 and
Disability letter (if applicable) from the Office of Veteran's Affairs.
The Human Resources Department provides
reasonable accommodation to persons with disabilities in accordance with the
Americans with Disabilities Act (ADA). If you need an accommodation in the
application or testing process, please contact the Human Resources Department.
AN AFFIRMATIVE ACTION/EQUAL
OPPORTUNITY EMPLOYER The City of Hartford is an
opportunity/affirmative action employer and strongly encourages the
applications of women, minorities, veterans, and persons with disabilities.
APPLICATIONS MAY BE FILED
Human Resources Department
550 Main Street
Hartford, CT 06103
Position #01060 MANAGEMENT
Services Officer Supplemental Questionnaire
* 1. I have attached a copy of
my degree/transcript. (I understand this is required to be considered for this
position and not attaching my degree/transcript will deem me not qualified).
* 2. Please describe your
experience in financial management, including preparing departmental budgets.
* 3. Describe your experience
analyzing departmental procedures, and describe which procedures you have successfully implemented in a department.
* 4. An example of a position
with Administrative Capacity is having overall
responsibility for a program, including selection, hiring, or
supervisory responsibilities. Please describe your professional work experience
in an Administrative Capacity.