TOWN OF LEDYARD
FISCAL ASSISTANT II
FINANCE AND HUMAN RESOURCES
Nature of Work:
Provides support in the areas of financial and clerical
administration within the Department of Finance, and assistance to the Town
Treasurer and the Human Resources Director including payroll and benefits
administration. Creates and enters complex
financial information into the Town’s financial and payroll programs. Performs
a variety of routine technical office work to assist both departments. Work involves the exercise of independent
judgement and initiative in accordance with the Town’s administrative and
financial policies and procedures. Work is performed under the supervision of
the Finance Director. The position involves a high degree of independent judgement,
initiative, accuracy, and confidentiality.
Receives overall supervision from the Director of Finance. Additional work assignments from the Treasurer
and Director of Human Resources.
Essential Job Functions:
Codes and records all Treasurer deposit information into the
Town’s financial system. Records cash transfer journal entries in the financial
Prepares accounts receivable billings monthly for services
provided by Town and follows up on delinquent receivables.
Reconciles all General Ledger cash accounts with the Town’s sixteen
bank account statements monthly and creates journal entries for the recording
of interest and necessary adjustments.
Records the Town’s pension fund activity monthly.
Assists the Human Resources
Director in scheduling interviews and conducting orientation for new employees.
Sets up new
employees, deductions, and employee job salary screens in the Munis system.
process, reviews salaries and deductions when processed, and resolves payroll
and paper employee records with total confidentiality.
Maintains all bid and procurement files and records. Assists in bid openings, inputs bid results,
and scans all bid packets. Sends notifications to bidders.
Prepares accounts payable checks for mailing in a timely
Maintains an accurate and up-to-date file of the Town’s vehicle
Prepares reports, spreadsheets, and correspondence at the
direction of the Finance Director.
Processes accounts payable check runs when the primary accounts
payable clerk is absent. Duties consist of preparing invoices for payment, invoice
entry, processing payables reports, and
Assists staff members with financial system (Munis) questions.
Provides financial information as requested by auditors.
duties listed above are intended only as illustrations of the various types of
work that may be performed. The omission
of specific statements of duties does not exclude them from the position if the
work is similar, related or a logical assignment to the position*****
Other Job Functions:
Performs other related work as may be assigned.
Knowledge, Skills and Ability
Organizational skills, ability to meet deadlines.
Interpersonal and telephone skills necessary for work with
Town employees, residents, and vendors.
Skill in the use of a personal computer and other office
Knowledge of business English, grammar, punctuation and
arithmetic and the ability to organize and express thoughts and ideas through
written and oral communication.
Ability to acquire the knowledge of State and Town statutes,
ordinances, resolutions, rules, regulations, and policies of the Town of
Ledyard during a reasonable period of training.
Knowledge of advanced data processing technology,
operations, systems, modern office procedures, and office equipment. Ability to use a computer terminal or
personal computer for word processing, data base or spreadsheet applications
and the ability to type with speed and accuracy.
Knowledge of modern office practices and procedures including
the operation and care of standard office equipment.
Ability to follow both written and oral instructions.
Ability to prepare accurate and effective correspondence.
Ability to handle multiple tasks simultaneously and work
Ability to maintain financial records and prepare accurate
Ability to adapt to new or improved methods.
Ability to exercise mature judgment, maintain
confidentiality, and make responsible decisions in accordance with established
policies and procedures.
Ability to maintain record keeping systems.
Ability to perform mathematical calculations quickly and accurately.
Ability to adjust quickly to changing priorities in a
sometimes stressful environment.
Ability to establish and maintain effective and courteous
working relationships with public officials, co-workers, residents, members of
the general public, other agencies, and to effectively and discreetly convey
Ability to ensure the confidentiality and protect the
integrity of the Town of Ledyard.
Experience and Training
Associates Degree in Accounting or closely related field,
and a minimum of three years’ experience or graduation from high school or GED equivalent plus four (4) years of
municipal accounting or finance work.
Experience with accounting/bookkeeping, data entry, and spreadsheet
Experience and a high level of confidence with computer
programs including Windows and Microsoft Office Suite.
An equivalent combination
of experience and training that provides the knowledge, skills and ability for
Means of transportation. Means of contact. Physical and/or psychological
examinations as may be required during employment. Drug screening both
pre-employment and as may be required during employment. Criminal background and driving record checks
are required prior to employment.
The physical demands described here are representative of
those that must be met by an employee to successfully perform the essential
functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
While performing the duties of this job, the employee is
frequently required to speak and hear; walk; sit; stand; bend; stoop; kneel;
use hands and fingers to handle, feel or operate objects, tools or controls;
reach with hands and arms; use wrists for repetitive motion. The employee must occasionally lift and/or
move up to 20 pounds. Specific vision
abilities required by the job include close vision and the ability to adjust
focus. Hand/eye coordination necessary
to operate computer and various pieces of office equipment.
The employee must be free from mental and/or physical
disorders which would interfere with the performance of duties as described,
and have the ability to maintain his/her composure with the public and
co-workers in every day stressful and emergency situations. Employee may occasionally function in
situations where subjected to aggressive verbal behavior.
License or Certificate:
Must have a valid Driver’s License.
job description does not constitute an employment agreement or contract between
the employer and the employee and is subject to change by the employer as the
needs of the employer and requirements of the job change.*****