Town of Guilford

HUMAN RESOURCES GENERALIST

EXEMPT:                  YES                                        SALARY LEVEL: PER CONTRACT

DEPARTMENT:      HUMAN RESOURCES

REPORTS TO:         DIRECTOR OF HUMAN RESOURCES

LOCATION:             31 PARK STREET

HOURS:                     8:30AM-4:30PM

PREPARED BY:      Mitchell R. Goldblatt            Initials_____ DATE: June 8, 2022

APPROVED BY:     Matthew T. Hoey, III            Initials_____ DATE: June 8, 2022

POSITION SUMMARY:

Provides overall support to the Director of Human Resources and the Human Resources Department. Also, serves as Secretary of the Pension Committee and the OPEB Committee.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Creates, organizes, maintains, archives, and properly disposes of all personnel files, including job applications, personnel files, pension documents, medical documents, etc.

• Maintains and prepares all necessary documentation for new employee orientation, upgrades, and terminations, including utilizing Veoci for Personnel Activity Forms.

• Manages Job Postings, Employment Applications, and schedules interviews.

• Interprets financial data and statistics, as required, in order to create spreadsheets.
  
  
• Calculates insurance cost sharing amounts and prepares employee matrix utilizing Excel.

• Sets up meetings and maintains calendar for the Director of Human Resources.

• Creates yearly Holiday Schedule for all employees.

• Creates and maintains weekly Human Resources Department timesheet.

• Maintains Request for Time Off Requests of Town employees via Veoci.

• Copies and scans insurance documents, collective bargaining agreements, pension plans and other assigned documents regularly for filing and distribution.

• Sets up Human Performance Evaluations and Drug Testing for new employees, and maintains schedule and notification of monthly Drug Testing, where required.

• Works with new employees to establish Health Savings Accounts and retirement funds.

• Interfaces with agents at banks, retirement funds, and medical providers.
• Serves as the secretary to the Pension and OPEB Committees by preparing agendas and meeting packets, taking, transcribing, and posting minutes, and assisting the Committee.

• Researches and develops reports for yearly Pension, OPEB, and 1095C processing.

• Creates Federal 1095C annual reporting file and individual employee statements.

• Calculates pension retirement figures for retirees, including contributions and interest.

• Manages Volunteer Fire Fighters Security Plan benefits and notifies eligible members.

• Creates Employee Identification Badges and maintains current organizational charts.

• Handles Verification of Employment documentation for banks and mortgage lenders.

• Schedules and tracks all employee education and training, and tracks all certifications.

• Composes, compiles, and distributes correspondence, envelopes and labels.

• Researches and completes surveys for salaries, occupations, medical, and pensions.

• Maintains data base of employees and dependents for COBRA purposes.

• Pulls monthly COBRA/Overage Dependent Reports to maintain employee’s insurance.

• Maintains monthly W2 spreadsheet and produces year-end report to Payroll.

• Manages and updates required state and federal labor posters in all town buildings.

• Manages and updates monthly Police and Fire Long Term Disability billing schedules.

• Assists in budget spreadsheets and preparation, including all salary, cost sharing, and benefit schedules, as well as providing employees with accrual status.

• Files all labor contracts with the Town Clerk, and distributes copies to employees.

• Interprets and follows file retention policies for maintenance and disposal of records.

• Compiles and regularly updates Job Description binders and updates.

• Assists and sets up for Annual Employee Benefits Fair and Employee Health Fair.

• Schedules and hosts annual Employee Service Awards recognition program.
• Covers First Selectman’s administrative office, as necessary.

• Provides information to assist other employees and the general public.

• Complies with all proper safety procedures and regulations.

• Treats other employees, and any others with whom there is contact, including the public, with courtesy, respect and professionalism.

• Performs other duties as may be assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of general office principles.

• Skills in operation of personal system-based computers including Excel and Word.

• Skills in interpersonal relations.

• Skills in the operation of standard office equipment including copier, scanner, and fax.

• Ability to effectively utilize and run reports from MUNIS and Veoci systems.

• Ability to maintain accurate files.

• Ability to make computations and tabulations with speed and accuracy.

• Ability to follow oral and written instructions.

• Ability to learn assigned clerical tasks readily and to adhere to prescribed routines.

• Ability to compose letters and memoranda.

• Ability to prioritize and handle multiple tasks in a changing work environment.

• Ability to perform duties in accordance with all Town requirements and policies.

• Ability to interpret instructions furnished in written, oral, diagram or schedule form.

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

• Ability to work independently.
• Ability to work remotely, if necessary.

• Ability to effectively present information and respond to questions from employees and the general public.

• Ability to comply with all applicable federal, state, and local safety and health regulations that would apply to this job.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee occasionally is required to walk and reach with hand and arms.  The position frequently requires extensive typing on the computer.  The position requires the individual to meet deadlines with severe time constraints and to interact with the public and other workers.  Specific vision abilities required by the job include close vision and the ability to adjust focus.  Some stress involved with employee and public contact.  The employee must occasionally lift and/or move up to thirty (30) pounds. 

EDUCATION AND/OR EXPERIENCE:

• Bachelor’s Degree plus minimum of three (3) years of related experience or equivalent combination or education and experience in Human Resource Management.

• Valid Connecticut Motor Vehicle Operator’s License.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is generally quiet to moderate.

Job requires frequent interaction with general public. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  Additional duties may be required.