TOWN OF PUTNAM

Municipal Complex

200 School Street

Putnam, Connecticut 06260

Telephone: (860) 963-6800

PART TIME POSITION

ACCOUNTS RECEIVABLE AND FINANCE ASSISTANT

The Town of Putnam is seeking applicants for the intermediate-level position of part time Accounts Receivable and Finance Assistant in the Finance Office.

Position Summary

The Town of Putnam is seeking an Accounts Receivable and Finance Assistant. This position will report to the Finance Office Department Head, and will coordinate with the Town Administrator, the Revenue Office and other Town Departments. This position requires electronic financial management and requires attention to detail and skilled ability to work with financial management software programs. Duties of the position include:

·         Financial management using the Town’s financial software, Infinite Visions.

·         Daily input and management of revenues received, including paper and electronic filing of backup information, and assignment to the appropriate Town fund number. Enter deposits into Infinite Visions corresponding to dates, amounts and type as they are received at the bank.

·         Coordinates with the Revenue Collector timely receipt and disbursement of revenues for the various tax districts.

·         Coordinates with the Board of Education in the receipt of and disbursement of education funds.

·         Research of past accounts receivable to coordinate with current receipts and applicable funds.

·         Coordination and management of the town’s bank accounts, including electronic check scanning, confirmation of deposits and posting in Infinite Visions.

·         Monthly reconciliations of bank statements to the Town’s financial accounting systems,

including Infinite Visions. Research outstanding checks that have not cleared.

·         Weekly transferring of monies between various bank accounts.

·         Weekly reports of revenues received by entity, date, and amount.

·         Coordination with other Town departments for budgeted and actual revenues.

·         Assistance and preparation for annual audit.

·         Maintains the investment programs of the town, and various scholarship funds.

Required Qualifications

Graduation from an accredited 2-year college or university with major course work in accounting or related field: and 2 years' experience in public or private finance and accounting responsibilities, or any equivalent combination of training and experience which provides the following:

·         Knowledge of the principles and practices of accounting and financial management

·         Knowledge of applicable federal and state laws, statutes, and regulations, including Connecticut General Statutes and accepted standard municipal accounting practices

·         Skills with computer programs including financial processing systems, document creation and management

·         Ability to establish and maintain complex files and records systems

·         Ability to compose clear and correct written correspondence and reports; ability to effectively present information verbally and respond to questions from government officials, community service providers, vendors, customers/residents, and the general public

Compensation

This part time position is a 16 hour per week position. The expected hourly rate range is between $22 and $25 per hour, with some room for negotiation depending on experience. There are no health, dental or other benefits with this position. There is no vacation accrual, however personal leave and sick leave accruals are applicable.

Work Environment and Physical Demands:

This job operates in a professional office environment with occasional related field work. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this job, the employee is frequently required to stand, walk; use hands and fingers, handle or operate objects, controls, or standard office equipment, reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of functions, activities, duties, or responsibilities that are required of the employee for this job. Functions, duties, responsibilities, and activities may change at any time with or without notice.

EEOC Statement:

It is the policy of the Town of Putnam to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Town of Putnam will provide reasonable accommodations, that do not present an undue hardship, for qualified individuals with disabilities.

Applications with cover letter and resume must be received in the Town Hall by July 1, 2022; via email to mariah.clifford@putnamct.us