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Position: Director of Gift Accounting
Municipality:Blacksburg, VA
Close Date:6/9/2022

Evaluate gift documents and record gifts and pledges of all types to the university reflecting the wishes of our donors and according to the university, CASE guidelines, and IRS regulations, as well as reconcile gift fund accounts to ensure accuracy and completeness. Ensure that donor records are maintained in a complete and accurate manner, properly using the varied coding schemes as necessary to reflect the unique specifics of each gift or pledge so that high quality information is available to all authorized parties in the university and the VT Foundation. Handle all confidential donor information as mandated. Be responsive to queries and requests from departmental, university, and foundation users, as well as donors as appropriate.

This position will be specifically responsible for planning and coordinating the prompt and accurate processing and reconciliation of all gifts and pledges made to Virginia Tech and entering complex transactions including securities, in-kind gifts, electronic transfers, planned gifts and coordinating gift adjustments with the VT Foundation.

The position will also be the lead functional subject matter expert for revenue technology integrations and system process setup and enhancements. The position will be the functional owner of tools and technologies for revenue processing, including providing project management and writing functional documentation and procedures for new technology implementation as well as upgrades to existing technologies.

In addition to the duties above, the position will oversee the daily work flow of all gift entry processors. The position will respond to processor questions, investigate solutions, and resolve routine processing issues, create the daily schedule and make adjustments as necessary. The position makes decisions independently by determining what gifts can be recorded, determining when adjustments are necessary, and determining how to resolve processing issues. This position will work closely with the senior director of gift accounting and information systems to ensure that daily work flow is as accurate and efficient as possible.

Required Qualifications

Masterís degree in accounting or related field or Bachelor's degree in accounting or related field and working experience

Accounting and deposit reconciliation experience; previous bookkeeping/accounting experience

Demonstrated customer service experience in a high volume professional environment

Advanced proficiency with current office computer software such as electronic mail, word processing, spreadsheets and relational database applications

Demonstrated ability to work independently and handle confidential materials and information

Excellent organizational, communication, interpersonal, analytical, reasoning and problem-solving skills

Strong creative and strategic planning skills

Preferred Qualifications

Experience in a higher education institution

Previous experience with large databases such as Blackbaud CRM

Experience with non-profit accounting, gift accounting procedures or development
Experience as an accounting manager in a financial industry or large institution

Previous experience supervising complex multi-system work flow processes.

In-depth knowledge of fundraising principles including CASE, gift processing best practices, university policies, accounting principles and PCI-DSS regulatory and compliance rules

Pay Band


Appointment Type


Salary Information

Commensurate with Experience

Review Date

May 26, 2022

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Advancement HR at advHR@vt.edu during regular business hours at least 10 business days prior to the event.

We are an Equal Opportunity Employer.

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