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Position: Procurement Specialist
Municipality:City of West Haven
Close Date:5/1/2022

Procurement Specialist



General Description


The purpose of this classification is to procure a variety of goods for the City at the best price, with service and quality.


Work involves working under the direction of the Procurement Director in the procurement of goods and services for the City. Work involves coordinating the procurement bid process, reviewing purchase requests and specifications, issuing purchase orders, assisting user departments, coordinating purchasing activities with vendors, and providing administrative support to the City’s automated procurement systems.


Supervision Received


Works under the general direction of the Procurement Director.


Examples of Duties


Reviews and analyzes requisitions; confers with City departments regarding procurement issues and requests; reviews specifications; prepares purchase orders; clarifies user/department needs; and determines qualified vendor with best prices.


Administers routine procurement bid process as assigned; conducts pre-bid conferences, provides information to potential bidders; receives, opens and reads bids; performs bid analysis, recommends bid award, ensures bid process complies with City, state, and federal procurement policies, procedures, and regulations.


Conduct sale of surplus, scrap, and other materials; and participates in the taking of physical inventory.


Maintains vendor lists and product information files; assists employees with identifying sources for items, equipment, and supplies.


Prepares a variety of purchasing documents, records, correspondence, and other materials. Maintains procurement files and records.


Operates a personal computer, and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.











Procurement Specialist (continued)





Knowledge, Skills and Abilities


Considerable knowledge of municipal purchasing methods and procedures.


Considerable knowledge of the laws pertaining to public purchasing.


Considerable knowledge of Municipal Government.


Good knowledge of economic conditions and their impact on product process and availability.


Considerable ability to analyze information and to execute complex assignments to meet requirements.


Considerable knowledge and ability to learn the HTE financial system and proficiency in current software applications and computers, including but not limited to, Microsoft Word, Excel, and e-mail.


Considerable knowledge and ability to analyze and evaluate HTE accounting software problems and develop pertinent solutions.


Considerable knowledge and proficiency of office equipment.


Considerable ability to establish and maintain effective co-operative relationships with supervisors, office associates, department/division heads, other city employees, as well as vendors, public officials and citizens.


Ability to work independently, under the direction of the Director of Procurement.


Ability to communicate effectively, orally and in writing.





An associates degree from a recognized college or university in business administration or related field preferably including or supplemented with special course work in purchasing plus three years of progressively responsible experience in a purchasing office.






We are an Equal Opportunity Employer.

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