The purpose of this classification is to procure a variety of goods for
the City at the best price, with service and quality.
Work involves working under the direction of the Procurement Director in
the procurement of goods and services for the City. Work involves coordinating
the procurement bid process, reviewing purchase requests and specifications,
issuing purchase orders, assisting user departments, coordinating purchasing
activities with vendors, and providing administrative support to the City’s
automated procurement systems.
under the general direction of the Procurement Director.
Examples of Duties
Reviews and analyzes requisitions; confers with City departments
regarding procurement issues and requests; reviews specifications; prepares
purchase orders; clarifies user/department needs; and determines qualified
vendor with best prices.
Administers routine procurement bid process as assigned; conducts
pre-bid conferences, provides information to potential bidders; receives, opens
and reads bids; performs bid analysis, recommends bid award, ensures bid
process complies with City, state, and federal procurement policies,
procedures, and regulations.
Conduct sale of surplus, scrap, and other materials; and participates in
the taking of physical inventory.
Maintains vendor lists and product information files; assists employees
with identifying sources for items, equipment, and supplies.
Prepares a variety of purchasing documents, records, correspondence, and
other materials. Maintains procurement files and records.
Operates a personal computer, and other general
office equipment as necessary to complete essential functions, to include the
use of word processing, spreadsheet, database, or other system software.
Knowledge, Skills and Abilities
knowledge of municipal purchasing methods and procedures.
knowledge of the laws pertaining to public purchasing.
knowledge of Municipal Government.
Good knowledge of economic conditions and their impact on product
process and availability.
Considerable ability to analyze information and to execute complex
assignments to meet requirements.
Considerable knowledge and ability to learn the HTE financial system and
proficiency in current software applications and computers, including but not
limited to, Microsoft Word, Excel, and e-mail.
Considerable knowledge and ability to analyze and evaluate HTE
accounting software problems and develop pertinent solutions.
knowledge and proficiency of office equipment.
Considerable ability to establish and maintain effective co-operative
relationships with supervisors, office associates, department/division heads,
other city employees, as well as vendors, public officials and citizens.
to work independently, under the direction of the Director of Procurement.
to communicate effectively, orally and in writing.
An associates degree from a recognized college or university in business
administration or related field preferably including or supplemented with
special course work in purchasing plus three years of progressively responsible
experience in a purchasing office.