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Position: Assistant Finance Director
Municipality:City of West Haven
Close Date:5/1/2022
Description:
 

TITLE:  ASSISTANT FINANCE DIRECTOR

 

DEPARTMENT:  FINANCE

 

GENERAL DESCRIPTION

This is very responsible professional accounting, administrative and supervisory work involving the performance of a variety of professional financial control functions.

 

Work involves responsibility for the supervision of all accounting functions and the analysis and reconciliation of various financial statements.  Duties include account reconciliation, cash management, accounting for various city funds, monthly financial reports, year-end reports, bank reconciliation, financial analysis and internal audit.  This position also has the responsibility for making difficult accounting technical decisions.  The work requires that the employee have considerable knowledge, skill and ability in every phase of municipal accounting and control functions.

 

SUPERVISION RECEIVED

Works under the direction of the Director of Finance or his/her designee.

 

SUPERVISION EXERCISED

Supervises employees involved in accounting, accounts payable and receivable, purchasing and other related accounting functions.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Directs routine accounting functions through accounting staff including accounts payable, accounts receivable, purchasing and payroll.

 

Acts on behalf of the Director of Finance in his or her absence and performs other duties delegated by the Director.

 

Prepares a variety of reports including monthly, quarterly and annual financial status reports; prepares surveys and other government reports.

 

Conducts an accounting analysis of the city and board of Education general funds and other special funds such as Police Pension Fund.  Analyzes and reconciles balance sheet accounts, prepares journal entries adjusting accounts to properly reflect activity.

 

Reviews budget transfer/appropriation requests, prepares and submits transfers and/or appropriations resolutions for City Council action.  Maintains log book on requested budget transfers and appropriations.  Monitors budget transfers from contingency account.

 

Prepares and periodically updates cash flow, revenue and expenditure forecasts.

 

Serves as liaison with outside auditor, compiles and submits preaudit information, prepares response to management letter issued by auditor, conveys audit findings to department heads and mails annual audit report with city's responses to appropriate state and federal agencies.

TITLE:  ASSISTANT FINANCE DIRECTOR - page 2

 

Prepares and submits annual debt service payment schedule for budgeting purposes.  Reconciles debt service expenditure accounts and makes necessary entries.

 

Maintains fixed asset inventory and performs site audits to verify assets.

 

Approves purchase orders and payment vouchers, check vouchers, payroll submission sheets for the Finance Department, and requests for vacation, personal, compensatory and sick time leaves.

 

Interfaces with department heads and Board of Education to resolve accounting issues.

 

Schedules, assigns and reviews work of subordinates and appraises their performance.

 

Assists in designing changes in computerized accounting and other financial management procedures or formats and in the preparation of various segments of the city's annual budget.

 

NONESSENTIAL DUTIES

None.

 

KNOWLEDGE, SKILLS AND ABILITIES

Considerable knowledge of the city's financial and accounting system, including policies and financial reporting requirements.

 

Considerable knowledge of governmental accounting principles and procedures, including auditing, payroll, cash management and budgeting.

 

Considerable knowledge of the operations of municipal departments from an accounting perspective.

 

Considerable skill in business mathematics.

 

Considerable ability in oral and written communications.

 

Considerable ability to administer an accounting unit and to supervise the work of others.

 

Considerable ability to establish and maintain effective working relationships with superiors, associates, subordinates, banks, officials of other agencies, auditors and the general public.

 

QUALIFICATIONS

A bachelor's degree from a recognized college or university in business, accounting, public administration or a related field, supplemented by courses in public accounting plus five years of responsible accounting experience, including at least two years in a government and two years of supervisory experience, or an equivalent combination of education and experience.  CPA Preferred.

TITLE:  ASSISTANT FINANCE DIRECTOR - page 3

 

SPECIAL REQUIREMENTS

None.

 

TOOLS AND EQUIPMENT USED

Computer, calculator and standard office equipment.

 

PHYSICAL DEMANDS

The physical demands described are representative of those that must be met by an  employee to successfully perform the essential functions of this job.  Reasonable  accommodations may be made to enable individuals with disabilities to perform the  essential functions. The employee is frequently required to sit, talk and listen.  Occasionally the employee is  required to walk, use hands and fingers to operate office equipment and reach with hands and arms.  The employee may occasionally lift/or move up to 10 pounds.  Specific vision abilities required for this job include close vision and the ability to adjust focus.

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The work is

conducted in typical office working conditions with virtually no disagreeable features.  The noise level in the work environment is generally quiet.

 

GENERAL GUIDELINES

The duties listed above are intended only as illustrations of the various types of work that  may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

 

The job description does not constitute an employment agreement between the employer  and employee and is subject to change by the employer as the needs of the employer and  requirements of the job change.

 



We are an Equal Opportunity Employer.


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