TITLE: ASSISTANT FINANCE DIRECTOR
This is very responsible professional
accounting, administrative and supervisory work involving the performance of a
variety of professional financial control functions.
Work involves responsibility for the
supervision of all accounting functions and the analysis and reconciliation of
various financial statements. Duties
include account reconciliation, cash management, accounting for various city
funds, monthly financial reports, year-end reports, bank reconciliation,
financial analysis and internal audit.
This position also has the responsibility for making difficult
accounting technical decisions. The work
requires that the employee have considerable knowledge, skill and ability in
every phase of municipal accounting and control functions.
Works under the direction of the Director of
Supervises employees involved in accounting,
accounts payable and receivable, purchasing and other related accounting
DUTIES AND RESPONSIBILITIES
Directs routine accounting functions through
accounting staff including accounts payable, accounts receivable, purchasing
Acts on behalf of the Director of Finance in
his or her absence and performs other duties delegated by the Director.
Prepares a variety of reports including
monthly, quarterly and annual financial status reports; prepares surveys and
other government reports.
Conducts an accounting analysis of the city
and board of Education general funds and other special funds such as Police
Pension Fund. Analyzes and reconciles
balance sheet accounts, prepares journal entries adjusting accounts to properly
Reviews budget transfer/appropriation
requests, prepares and submits transfers and/or appropriations resolutions for
City Council action. Maintains log book
on requested budget transfers and appropriations. Monitors budget transfers from contingency
Prepares and periodically updates cash flow,
revenue and expenditure forecasts.
Serves as liaison with outside auditor,
compiles and submits preaudit information, prepares response to management
letter issued by auditor, conveys audit findings to department heads and mails
annual audit report with city's responses to appropriate state and federal
TITLE: ASSISTANT FINANCE DIRECTOR - page 2
Prepares and submits annual debt service
payment schedule for budgeting purposes.
Reconciles debt service expenditure accounts and makes necessary
Maintains fixed asset inventory and performs
site audits to verify assets.
Approves purchase orders and payment
vouchers, check vouchers, payroll submission sheets for the Finance Department,
and requests for vacation, personal, compensatory and sick time leaves.
Interfaces with department heads and Board of
Education to resolve accounting issues.
Schedules, assigns and reviews work of
subordinates and appraises their performance.
Assists in designing changes in computerized
accounting and other financial management procedures or formats and in the
preparation of various segments of the city's annual budget.
SKILLS AND ABILITIES
Considerable knowledge of the city's financial
and accounting system, including policies and financial reporting requirements.
Considerable knowledge of governmental
accounting principles and procedures, including auditing, payroll, cash
management and budgeting.
Considerable knowledge of the operations of
municipal departments from an accounting perspective.
Considerable skill in business mathematics.
Considerable ability in oral and written
Considerable ability to administer an
accounting unit and to supervise the work of others.
Considerable ability to establish and
maintain effective working relationships with superiors, associates,
subordinates, banks, officials of other agencies, auditors and the general
A bachelor's degree from a recognized college
or university in business, accounting, public administration or a related
field, supplemented by courses in public accounting plus five years of
responsible accounting experience, including at least two years in a government
and two years of supervisory experience, or an equivalent combination of
education and experience. CPA Preferred.
TITLE: ASSISTANT FINANCE DIRECTOR - page 3
AND EQUIPMENT USED
Computer, calculator and standard office
The physical demands described are
representative of those that must be met by an
employee to successfully perform the essential functions of this
job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the
essential functions. The employee is frequently required to sit, talk
and listen. Occasionally the employee
is required to walk, use hands and
fingers to operate office equipment and reach with hands and arms. The employee may occasionally lift/or move up
to 10 pounds. Specific vision abilities
required for this job include close vision and the ability to adjust focus.
The work environment characteristics
described here are representative of those an employee encounters while
performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. The work is
conducted in typical office working
conditions with virtually no disagreeable features. The noise level in the work environment is
The duties listed above are intended only as
illustrations of the various types of work that
may be performed. The omission of
specific statements of duties does not exclude them from the position if the
work is similar, related or a logical assignment to the position.
The job description does not constitute an
employment agreement between the employer
and employee and is subject to change by the employer as the needs of
the employer and requirements of the job