MANSFIELD, CONNECTICUT

 Job Description

General Summary:
This position performs detailed work in the preparation, maintenance and data integrity of the payroll for the following organizations: Town of Mansfield, Mansfield Board of Education/Public Schools, Regional School District #19, Eastern Highlands Health District, Mansfield Downtown Partnership and Mansfield Discovery Depot. Duties include, but are not limited to preparing payroll, maintaining payroll records and files, preparing payroll reports, and performing various office assistance duties and tasks.  Work is performed under regular supervision.  Position reports to the Finance Manager.

Essential Functions:

·         Completes biweekly payroll function from collection of timesheets to final paycheck production including posting labor distribution to general ledger, payroll and tax deduction reports.

·         Reports biweekly on new employees and monthly employees totals to Connecticut Labor Dept.; prepares payroll deduction related vouchers and reconciliation of accounts for accounts payable; maintains and transmits biweekly payroll federal taxes payments electronically; transmits files to vendors for pensions and TPAs; maintains and transmits monthly files to the State Teachers Retirement System.

·         Audit and Review Human Resources Department entries for employee maintenance and setups.

·         Enters manual checks or adjustments into payroll system and ensures all calculated deductions and pay are in balance. 

·         Transfers payroll deduction vouchers to accounts payable system and reviews report for accuracy.

·         Maintains Cost Codes, Pay Codes, and Pay Grade Tables for all organizations.

·         Prepares quarterly State and Federal 941s and annual W2s; prepares quarterly State unemployment reports.

·         Produces annual payroll schedules and sets timetable for end of year payroll processing.

·         Performs related tasks as required.

Other Functions:

·         Assists with salary and earnings estimates and projections.

·         Responsible for the Workers Compensation Audit for all organizations.

·         Serves as payroll resource to human resources department, department heads and manager/supervisors.

·         Produces special payroll runs; assists with accounts payable functions.

Education & Experience:

Education:
Graduation from a two year college with major course work in accounting, business administration or related field. Consideration may be given to equivalent experience and training. 

Experience:
A minimum of 5 years of payroll processing experience.

Knowledge, Skills & Abilities:

This position requires the following knowledge:

Thorough knowledge of the principles and practices of payroll accounting procedures; general knowledge of payroll control practices.

·         General knowledge of business English and spelling.

·         Ability to operate a variety of accounting, office and data entry equipment; ability to type at a reasonable rate of speed.

·         Ability to follow oral and written instructions.

·         Ability to establish and maintain effective working relationships with associates.

This position requires the following skills:

·         Interpersonal skills

·         Communication, both written and verbal

·         Problem solving

This position requires the ability to:

·         Multitask

·         Extraordinary attention to detail

·         Work overtime, occasional weekends and holidays

·         Work both independently and as part of a team

Licenses & Certifications:

·         Possess a valid driver’s license.

Special Requirements:

This position prefers the following:

·         Knowledge of the MUNIS system.

The above description is illustrative of tasks and responsibilities.  It is not meant to be all-inclusive of every task or responsibility.  The description does not constitute an employment agreement between the Town of Mansfield and the employee and is subject to change by the Town as the needs of the Town and requirements of the job change.

Working Conditions & Environment