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Employment

Position: Payroll Administrator
Municipality:Town of Mansfield
Close Date:1/28/2022
Description:

MANSFIELD, CONNECTICUT

 

 Job Description

Job Title:

Payroll Administrator

FLSA:

Exempt:

 

Non-Exempt:

X

Union Status:

Union:

 

Non-Union:

X

Supervision Received:

Finance Manager

Supervision Exercise:

None

Last Revision:

January, 2022

General Summary:
This position performs detailed work in the preparation, maintenance and data integrity of the payroll for the following organizations: Town of Mansfield, Mansfield Board of Education/Public Schools, Regional School District #19, Eastern Highlands Health District, Mansfield Downtown Partnership and Mansfield Discovery Depot. Duties include, but are not limited to preparing payroll, maintaining payroll records and files, preparing payroll reports, and performing various office assistance duties and tasks.  Work is performed under regular supervision.  Position reports to the Finance Manager.

Essential Functions:

         Completes biweekly payroll function from collection of timesheets to final paycheck production including posting labor distribution to general ledger, payroll and tax deduction reports.

         Reports biweekly on new employees and monthly employees totals to Connecticut Labor Dept.; prepares payroll deduction related vouchers and reconciliation of accounts for accounts payable; maintains and transmits biweekly payroll federal taxes payments electronically; transmits files to vendors for pensions and TPAs; maintains and transmits monthly files to the State Teachers Retirement System.

         Audit and Review Human Resources Department entries for employee maintenance and setups.

         Enters manual checks or adjustments into payroll system and ensures all calculated deductions and pay are in balance. 

         Transfers payroll deduction vouchers to accounts payable system and reviews report for accuracy.

         Maintains Cost Codes, Pay Codes, and Pay Grade Tables for all organizations.

         Prepares quarterly State and Federal 941s and annual W2s; prepares quarterly State unemployment reports.

         Produces annual payroll schedules and sets timetable for end of year payroll processing.

         Performs related tasks as required.

 

Other Functions:

         Assists with salary and earnings estimates and projections.

         Responsible for the Workers Compensation Audit for all organizations.

         Serves as payroll resource to human resources department, department heads and manager/supervisors.

         Produces special payroll runs; assists with accounts payable functions.

 

 

Education & Experience:

Education:
Graduation from a two year college with major course work in accounting, business administration or related field. Consideration may be given to equivalent experience and training. 

 

Experience:
A minimum of 5 years of payroll processing experience.

 

Knowledge, Skills & Abilities:

This position requires the following knowledge:

Thorough knowledge of the principles and practices of payroll accounting procedures; general knowledge of payroll control practices.

         General knowledge of business English and spelling.

         Ability to operate a variety of accounting, office and data entry equipment; ability to type at a reasonable rate of speed.

         Ability to follow oral and written instructions.

         Ability to establish and maintain effective working relationships with associates.


This position requires the following skills:

         Interpersonal skills

         Communication, both written and verbal

         Problem solving

This position requires the ability to:

         Multitask

         Extraordinary attention to detail

         Work overtime, occasional weekends and holidays

         Work both independently and as part of a team

Licenses & Certifications:

         Possess a valid driverís license.

Special Requirements:

This position prefers the following:

         Knowledge of the MUNIS system.

 

The above description is illustrative of tasks and responsibilities.  It is not meant to be all-inclusive of every task or responsibility.  The description does not constitute an employment agreement between the Town of Mansfield and the employee and is subject to change by the Town as the needs of the Town and requirements of the job change.

 

Working Conditions & Environment

Physical Activities

Amount of Time

None

< 1/3

1/3 to 2/3

>2/3

Stand

 

 

X

 

Walk

 

 

X

 

Sit

 

 

 

X

Speak or hear

 

 

 

X

Use hands to finger, feel, type or text

 

 

 

X

Climb or balance

X

 

 

 

Stoop, kneel, crouch or crawl

 

X

 

 

Reach with hands and arms

 

X

 

 

Taste or smell

X

 

 

 

Push or pull

 

X

 

 

Repetitive motions

 

X

 

 

Driving (including driverís license)

 

X

 

 

Lifting Requirements

Amount of Time

None

< 1/3

1/3 to 2/3

>2/3

Up to 10 pounds

 

 

X

 

Up to 25 pounds

 

X

 

 

Up to 50 pounds

X

 

 

 

Up to 100 pounds

X

 

 

 

More than 100 pounds

X

 

 

 

 


 

Environmental Conditions

Amount of Time

None

< 1/3

1/3 to 2/3

>2/3

Work near moving mechanical parts

X

 

 

 

Work in high places

X

 

 

 

Risk of electrical shock

X

 

 

 

Risk of radiation

X

 

 

 

Work in extreme weather conditions

X

 

 

 

Exposure to blood or other body fluids

X

 

 

 

Exposure to hazardous chemicals

X

 

 

 

 

Special Vision Requirements

X

Close vision

 

Distance vision

X

Color vision

 

Peripheral vision

 

Depth perception

X

Ability to adjust focus

 

Noise Level in the Environment

 

Very quiet

 

Quiet

X

Moderate noise

 

Loud noise

 

Very loud noise

 

 



We are an Equal Opportunity Employer.


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