|Position:|| ||Financial/Office Manager|
|Municipality:||Northwest Hills Council of Governments|
HILLS COUNCIL OF GOVERNMENTS
The Northwest Hills Council of Governments (NHCOG)
is the coordinating body for Chief Elected Officials of twenty-one (21)
municipalities in the northwest corner of Connecticut.
The Financial/Office Manager for NHCOG performs all
necessary financial, bookkeeping, and fiscal-related activities of the Council,
subject to Federal and State accounting procedures and audit requirements.
Maintains personnel records, reports payroll and manages the day-to-day office
environment of the organization. General administrative assistant to Executive
Director and staff.
Maintains general ledger, journals and all other
fiscal records and reports in accordance with generally accepted accounting
practices, federal and state bookkeeping and auditing standards. Responsible
for accounts receivable and accounts payable. Coordinates with other staff in
preparing project financial reports; contract reimbursements; and monthly
balance sheets. Maintains Council checking and savings accounts. Responsible
for invoicing various grants and contracts and the preparing quarterly
financial reports, including tracking of billable hours and reimbursement
expenses. Manages the financial aspects of various regional programs such as
the Prescription Assistance Program, NW Corner Fuel Bank, Neighbor to Neighbor
Program, DEMHS Region 5 Homeland Security Grants, Housatonic River Commission,
NWCT Regional Housing Council. Makes all deposits, withdrawals, and fund
transfers. Coordinates with auditor for fiscal year reporting. May recommend
improvements and implement mandated modifications to the organizationís
Assists the Executive Director with preparation of
the annual budget and work plan as well as periodic financial reporting
associated with board and committee meetings and various grant work programs. Maintains
an inventory of office equipment and furniture and performs tasks necessary to
maintain a small office environment. Uses office computer for fiscal
applications. Assists with general clerical functions as needed including preparation
of agendas and drafting of minutes of various meetings, answering telephones,
and document filing and organization. Maintains the organization website and
assures the content is up to date. Compiles and maintains human resource
records and serves as human resource coordinator, making recommendations to the
Executive Director for renewals and/or modifications in benefit programs.
Maintains employee time sheets, benefit status, pension contributions, health
insurance, workersí compensation and other personnel matters. Responds to
inquiries about financial matters and financial records of the organization.
knowledge, Skills and Abilities
Excellent communication skills, both written and
verbally in an individual or group setting. Excellent financial and mathematical
skills and ability to prioritize tasks. Ability to apply accounting and
reporting requirements in a timely and consistently accurate manner. Personal
computer capabilities essential including Quickbooks, Microsoft Word, Excel,
PowerPoint, and bookkeeping applications. Capable of conducting and completing
required activities with limited supervision. Flexibility and willingness to
modify activities to accommodate new practices and requirements. Understanding
of the requirements for dealing with government entities. Must be a team player
and assist staff in other office functions as necessary.
Bachelorís degree with a financial business course
of adequate depth and three years responsible related experience; or high
school diploma with business courses of adequate depth and five years
responsible related experience. Some experience with governmental or public
agency accounting systems desirable. Experience with audits and general
government audit procedures desirable. Familiarity
with local government finances and functions and general knowledge of state and
regional government structure and functions desirable. Proficient in Quickbooks
Works under the supervision of the Executive Director,
who may direct and redirect work as necessary.
Standard small office environment with some evening
or weekend work that may be involved on a limited basis.
Thirty-five (35) hour
standard workweek, flexible hours, compensatory
time, may perform some work from home on occasion, with permission from the
Salary and Fringe
Market-competitive and commensurate with experience
($45,000 - $55,000 DOQ). 100% Medical coverage, annual dental reimbursement,
pension and life insurance per the organizationís Policies and Procedures
Manual. Paid Holidays (12), vacation, sick leave, and paid personal days (3)
per the Manual.
The Northwest Hills Council of Governments (NHCOG) provides equal
employment opportunities (EEO) and prohibits unlawful discrimination and
harassment, with respect to all employees and applicants for employment,
including but not limited to, age, ethnicity, ancestry, gender, national origin, disability,
race, size, religion, sexual orientation, socioeconomic background, or any
other status prohibited by applicable law.