Town of Suffield
Position: Director of
Post Date: October 4,
End Date: October 26, 2021
Town of Suffield is a quintessential New England town with a longstanding
pledge to preserving its historic architecture and agricultural roots. The many
people who serve Suffield through town government - as employees and volunteers
alike - remain committed to developing and fostering a strong sense of
community among its residents.
Town of Suffield is seeking a Director of Finance. Responsible
for maintaining the fiscal records and systems of the Town of Suffield,
developing and monitoring the operating and capital budget under the direction
of the First Selectman, and overseeing all financial operations, including
strategic long-term financial planning and execution. Performs a variety of
complex technical, supervisory, and professional functions of the Finance
the residents of Suffield in a customer-oriented manner that helps promote a
positive, and professional image for the Town government.
Reports to the Board of Finance and the Board
of Selectmen. Coordinates with the First Selectman and Treasurer to serve the
best interest of the Town of Suffield.
Supervises all employees of the Finance
Essential Duties and Responsibilities:
1. Direct and supervise
the selection, training, assignment, scheduling, evaluation, and discipline of
employees performing finance functions; administer personnel rules and
regulations and collective bargaining agreements for subordinates under his/her
2. Plan, supervise and
evaluate Finance Department operations.
3. Develop and assist the
Board of Finance in developing policies and procedures necessary to ensure
efficient operation of the Finance Department and implement directives from the
First Selectman, Treasurer, and Board of Finance.
4. Assist the Board of
Finance in developing, maintaining, and updating the Town of Suffield's short
and long-term financial planning under policies established.
5. Prepare and update
short and long-term financial forecasts evaluating the potential effect of
current and changing policies on long-term financial stability with the
6. Coordinate with the
Board of Selectmen and Board of Finance to develop a 5-year budget forecast,
and update as changes in assumptions arise with the Treasurer.
7. With the Treasurer,
develop and recommend financial plans, policies, finance-related ordinances,
and resolutions; provide financial advice and recommendations to Board of
Finance and First Selectman.
8. Ensure compliance with
local, state, and Federal laws; develop and maintain internal control
procedures to maintain appropriate financial and accounting standards.
9. Monitor revenues and
expenditures to ensure sound fiscal control; oversee the central computerized
financial and management information system of the Town of Suffield and the
posting and reconciliation of accounts. Support town department heads on
training and procedures for the use of financial systems and regular forecast
reporting requirements to the First Selectman and Board of Finance.
10. Oversee and participate
in the preparation of a comprehensive annual financial report.
11. Prepare bank
reconciliations, review and prepare journal entries, review and coordinate the
purchasing functions; call for price quotations; confer with sales representatives
and vendors; establish schedules for purchases; prepare and request formal
12. Assist in preparing the
annual Town of Suffield budget; preparing and presenting a proposed annual
departmental budget; implement adopted department budget.
13. Meet quarterly or as
needed with each department head on their operations relative to the budget.
14. Provide monthly
projections of full-year revenues and expenses throughout the year versus the
annual budget approved at town meeting and discuss any challenges with budget
15. Provide to Board of
Finance year-end budget to actual results and any transfer recommendations
based on individual department budget variances.
16. Review and make
recommendations on Board of Finance policies.
17. Work with the bond
advisor on long-range debt planning and make recommendations on structuring
Suffield's capital/debt planning relative to the Town’s Advisory Commission on
Capital Expenditures, multi-year recommendations and other projects approved by
18. Act as primary town liaison
with Advisory Commission on Capital Expenditures.
19. Provide reconciliation
of medical insurance expenses for the Board of Selectmen, Board of Education,
and WPCA and work with human resources on benefits strategic planning to manage
20. Address and remediate
any issues that come to light as part of the annual audit, fraud risk
assessment or other audits of controls.
21. Prepare financial
statements; coordinate activities with other departments as needed; serve as
financial advisor to all department heads; oversee the annual municipal audit.
22. Direct and oversee all
financial operations, including accounts payable, payroll, accounts receivable,
financial reporting and asset inventory, borrowing, and public finance.
23. Direct the development
and maintenance of systems, records, and documents that provide the proper
evaluation, control, and documentation of Town of Suffield's financial
activities and operations, including all records and reports required by State
and Federal law as well as reporting requirements to support grants and other
outside revenue sources.
24. Prepare, submit, and
present narrative and statistical reports to the First Selectman and Board of
Finance. Attend meetings of the Board of Finance and other appropriate
committees, commissions, and legislative bodies.
25. Represent Town of
Suffield at various meetings, functions, and events; serve as liaison to
various civic or governmental organizations, committees, task forces, boards,
and commissions; communicate regularly with local officials and school board
members, and provide information about Town of Suffield operations and
26. Maintain positive
working relationships with municipal and school officials, community groups,
and the public regarding Town of Suffield financial operations; ensure prompt
and cordial responses from appropriate subordinates to civilian inquiries.
Support the exploration, analysis and recommendation of streamlined and shared
services among Town of Suffield departments, other municipalities and the Board
27. Attend seminars and
conferences, and participate in professional, financial management, and public
administration activities to remain current on developments in relevant fields.
28. Identify and pursue
funding and other resources; direct, review, and draft as necessary; approve
grant proposal packages; assist in preparing, reviewing, and administering
vendor contracts and agreements.
Other Job Functions:
Perform other related work as assigned.
Education & Experience:
Graduation from an accredited
college or university with a Bachelor's degree with a major field of study in
Public or Business Administration, Accounting, Finance, or a closely related
Five (5) years of increasingly
responsible experience in public or business administration, finance, or
accounting, including a minimum of three (3) years supervisory experience at a
unit or division level.
Certified Public Finance Officer
(CPFO) certification through Government Finance Officers Association (GFOA) preferred.
4. Suitable experience may
be substituted for education attainment if deemed appropriate by the First
Knowledge, Skills and Abilities:
1. Thorough knowledge of
governmental accounting principles and practices, including working knowledge
of budgetary, accounting, and reporting systems and standards such as GAAFR,
GAAP, and GASB.
2. Thorough knowledge of
principles and practices of public administration.
3. Thorough knowledge of
the principles and practices of municipal finance and fiscal planning.
4. Considerable knowledge
of internal control procedures and management information systems.
5. Considerable knowledge
of office automation and computerized financial applications.
6. Considerable knowledge
of payroll and accounts payable functions.
7. Skill in financial and
human capital management.
8. Skill in the use of a
personal computer, including Munis and Microsoft Suites.
9. Ability to plan,
organize, direct, coordinate, and evaluate work of departmental activities.
10. Ability to compose
clear and correct written correspondence and financial reports; effectively
present information verbally and respond to questions from groups of public
officials, managers, vendors, taxpayers, and the general public.
11. Ability to prepare and
analyze complex financial reports.
12. Ability to maintain
efficient and effective financial systems and procedures.
13. Ability to read,
analyze and interpret general business and financial periodicals, professional
journals, technical procedures and government regulations.
14. Ability to establish
and maintain effective working relationships with subordinate employees, local
and State government officials, and the general public.
Valid, active Motor Vehicle Operator’s license preferred.
Must submit to pre-employment drug and alcohol testing as well
as fitness for duty testing, background, financial and criminal investigation.
Tools and Equipment Used:
This job operates in a professional office
environment with occasional related fieldwork. This role routinely uses
standard office equipment such as computers, phones, photocopiers, and fax
physical demands here are representative of those that must be met by an
employee to successfully perform the essential functions of the job. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
performing the essential functions of this job, the employee is frequently
required to stand, walk, use hands and fingers, handle or operate objects,
controls or standard office equipment, reach with hands and arms, climb or
balance, stoop, kneel, crouch, or crawl and taste or smell.
employee must occasionally lift and/or move up to 20 pounds. Specific vision
abilities required by this job include close vision, distance vision, color
vision, peripheral vision, depth perception, and the ability to adjust focus.
job operates in a professional office environment. This role routinely uses
standard office equipment such as computers, phones, photocopiers, postage
machine, printers and fax machines. The noise level in the work environment is
The duties listed above are intended only as
illustrations of the various types of work that may be performed. The omission
of specific statements of duties does not exclude them from the position if the
work is similar, related, or a logical assignment to the position.
The job description does not constitute an
employment agreement between the employer and employee and is subject to change
by the employer as the needs of the employer and requirements of the job
note this job description is not designed to cover or contain a comprehensive
listing of functions, activities, duties or responsibilities that are required
of the employee for this job. Functions, duties, responsibilities and
activities may change at any time with or without notice.
is primarily local during the business day, although some out of the area
travel and overnight may be expected for conferences and seminars.
is the policy of the Town of Suffield to provide equal employment opportunity
to all persons regardless of age, color, national origin, citizenship status,
physical or mental disability, race, religion, creed, gender, sex, sexual
orientation, gender identity and/or expression, genetic information, marital
status, status with regard to public assistance, veteran status, or any other
characteristic protected by federal, state or local law. In addition, the Town
of Suffield will provide reasonable accommodations that do not present an undue
hardship for qualified individuals with disabilities.
This position is at
This is a full-time thirty-five (35)
hours per week position. Hours of work and days are currently Monday - Thursday
8:00am - 4:30pm and Friday 8:00am - 1:00pm. The hours may be subject to change.
This position occasionally requires long hours beyond those scheduled hours,
including monthly evening commission meetings, evening work, and weekend work
as job duties demand.
Compensation and Benefits:
$100,000 - $111,161 annual salary
commensurate with experience, benefits package to include: 13 Paid Holidays per
Year • Paid Sick and Vacation Days • Medical, Dental and Vision Insurance •
Defined Contribution Plan with Town Match • Short-Term Disability, Long-Term
Disability and Life Insurance
How to Apply:
can be found on the town web page at www.suffieldct.gov under town
departments/Human Resources. Submit application along with resume by closing
date of posting. Mail or email application and resume to: Town of Suffield,
Attention: Karin Ziemba, Human Resources Department, 83 Mountain Rd, Suffield,
CT 06078 firstname.lastname@example.org
The Town of Suffield is an
equal opportunity employer m/f/d/v.
The above posting is intended as a guide and is not a complete description of
the position or process