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Position: Accounts Payable Clerk
Municipality:Town of Westbrook
Close Date:10/15/2021

Town of Westbrook


Title:               Accounts Payable Clerk                                                            Job Type:  Part Time

Department:   Finance                                                                                    Closing Date:10/15/21


Position Definition:  Under the supervision of the Director of Finance, performs accounting work and record keeping of financial transactions.  Verifies, enters and monitors transaction details using a computerized financial system. 


General Duties:  Reviews requests for payment for accuracy, inputs check requests, prints checks.  Performs calculating, posting and verifying duties in processing financial data in the Town’s accounts payable system.  Prepares and reviews invoices and related information for proper account coding, mathematical accuracy, vendor designation, correct prices and discounts, authorized signatures and related information.  Analyzes accounts payable reports; assures accuracy of payables to prevent overpayments; communicates with vendors; communicates with departmental staff to resolve accounts payable issues. 


Additional Duties:  Prepares and distributes annual 1099 forms for tax purposes; maintains fixed asset inventory for the Town.  Assists outside auditor as requested; prepares supporting data for annual financial audit, as needed.  Sets up and maintains office files as needed; prepares reports, correspondence, and performs other related work as assigned.


Supervised By:  Receives general supervision from the Director of Finance with additional supervision provided by the Assistant Director of Finance.


Qualifications Profile: The skills and knowledge required would generally be acquired with a high school education and one to two years of office experience involving account-keeping functions or other financial work or equivalent combination of both.  Those working toward accounting related degrees may be able to substitute educational experience for work experience.  Working knowledge of accounts payable principles and practices.  Working knowledge of financial report and record keeping.  Ability to enter numerical data into a computerized financial system with accuracy.  Ability to tactfully and courteously deal and maintain good working relationships with others.


Hours of Work:  Part-Time, between 10-15 hours per week, flexible during Town Hall operational hours.


Licensure or Certificate:  Not applicable        


Special Physical Considerations:  Must be able to sit at a desk and work continuously for extended periods of time, utilizing assigned office equipment; walk, stand, stoop, kneel, crouch; files letters, correspondence, reports, etc.; carries boxes of files.


Note:  The above is illustrative of tasks and responsibilities.  It is not meant to be all-inclusive of every task or responsibility.


To Apply: Send cover letter and resume (marked confidential) to: Noel Bishop, First Selectman

                                                                                                  Mulvey Municipal Center

                                                                                                  866 Boston Post Road

                                                                               Westbrook, CT 0649

We are an Equal Opportunity Employer.

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