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Position: Deputy Finance Director/Grants Coordinator
Municipality:City of Derby
Close Date:10/31/2021

Job Description


Job title

Deputy Finance Director/Grant Coordinator

Reports to

Finance Director

Job Type

Full time, non-exempt City Hall bargaining unit position


Derby, CT




Job purpose


Under the supervision of the Finance Director, coordinate all grant activities and perform administrative and other duties to assist in the execution of the various functions of the finance department.


Essential duties and responsibilities


The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the position, and incumbents may expect to perform other related similar duties.

Primary Duties:

       Grant Coordination

       Manage and track various economic and community development grants

       Adhere to State and/or Federal guidelines for tracking of grant funds and interface with staff from other agencies on all grant-related activities

         Accounts Management and Oversight

         Perform bank reconciliations

         Review work of Assistant Finance Clerks

         Perform account reviews

      Record financial information (journal entries)

         Post weekly payrolls

         Manage and track various capital projects

         Purchase Order Preparation

           Review requisition orders for accuracy and completion, and then process

           Prepare, review, print and post batches of purchase orders

          Present purchase orders for signature by the department head


Secondary Duties:

       Provide Backup to Assistant Finance Clerks

          Payroll processing

          Payables processing

          Address Benefits Questions

       Advise employees, dependents and survivors of their benefits

       Assist employees with understanding and completion of payroll withholding items

       Assist in training new employees

       Assist other employees of the finance department and the auditor when necessary

       Process vendor, department head and other inquires as needed

       Perform other related duties as assigned by the Finance Director

Minimum Qualifications


           Bachelor's Degree in Finance, Accounting or related field and five (5) years relevant experience


Required Knowledge, Abilities and Skills


          Proficiency with Microsoft Office Suite, Windows and Adobe

          Experience working with financial management software {e.g. GEMS, MUNIS, Quality Data, QuickBooks, etc.)

           Experience working with standard office equipment (copy machines, etc.)

           Familiarity with AIA documents

           Ability to work cooperatively with co-workers, supervisors and the general public

           Ability to communicate effectively, both orally and in writing

          Experience with state and federal grant management

          Attention to detail and timeliness

          Familiarity with standard accounting practices




..,This job description is only subject to change with expressed mutual agreement between the City and the Union




Richard Dziekan, Mayor


City of Derby


Received and acknowledged by:



Angela Fenton President, Local 1303-259

Date approved:




Approved by:
















We are an Equal Opportunity Employer.

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