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Position: Benefits Administrator - Payroll
Municipality:City of New Britain
Close Date:10/12/2021
Description:

Examination No.  1429                                                                                                                 September 21, 2021 


CITY OF NEW BRITAIN

CIVIL SERVICE COMMISSION

Announces

An Open Competitive Examination

For

 

Job Title:                      BENEFITS ADMINISTRATOR - PAYROLL…$1,325.55 to $1,542.23 weekly                                                                                                           4 steps

Represented by:          Local 1303 AFSCME, Council 4, AFL-CIO

Direct Reports (Y/N):   N

Department:                 Finance Department

Closing Date:                October 12, 2021

 

(TO CREATE AN EMPLOYMENT LIST)

 

POSITION OVERVIEW:

Directs and oversees all activities for the preparation and production of the City payroll; responsible for the weekly input, earning adjustments, classification changes, deduction reporting, general account distribution and all payroll related management systems  and reporting for each department and agency payroll administers through the Finance Department. 

 

 

SUPERVISION RECEIVED:

Works under the general supervision of the Finance Director.

 

SUPERVISION EXERCISED: 

Directly works with and oversees the Accounting Assistant – Payroll; and assigns duties as needed.

 

ESSENTIAL DUTIES AND DUTIES:

·         Administers weekly payroll

·         Maintains the workers’ compensation management information system.  Works with Corporation Counsel & 3rd party vendor to analyze and administer Workers Comp payments

·         Oversees and participates in the preparation of the City payroll, including the maintenance of subsidiary records such as MERS reports and various deduction reports

·         Oversees the addition, termination and modification of employee status and earning profile in the payroll system (One Solution); insures all personal action forms are recorded, indexed and stored in the online archive system

·         Responds to routine inquiries concerning payroll processing, deductions and earnings

·         Prepares a variety of routine and specialized accounting reports  as required

·         Maintains all payroll-related information and management systems and applications: time and attendance and workers’ compensation modules

·         Administers the Police, Fire and General Government active and retired personnel databases.

·         Performs all normal and disability benefit retirement calculations as well as Pension Escalator Buy Outs

·         Administers the Police & Fire pension data base including the disbursement of monthly payroll as well as individual consultation as needed

·          Administers changes in labor contracts including salary increases, retro payments and benefit changes

·         Monthly billing for MERS, Police Survivor and Life Insurance

 

 

·         Assists in the implementation and administration of new benefit plans i.e. High Deductible Health Plans/Health Savings Accounts (HDHP/HSA)

·         Assists in preparation of reports and information for ACA (Affordable Care Act) compliance reporting

·         Responds to requests for wage verifications

·         Prepares and balances earnings in preparation for W2’s and 1099’s for third party vendor.

·         Performs related work as required.

 

NOTE:  The above tasks and responsibilities are illustrative only.  The description does not include every task or responsibility.

 

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: 

           

·         Excellent knowledge of the payroll processing procedures and the accounting of the same;

·         Ability to follow technical oral and written directions and to prepare complex reports;

·         Ability to work under strict and limited time constraints and schedules. 

·         Ability to manage multiple activities at once.  

 

MINIMUM QUALIFICATIONS REQUIRED: 

 

A Bachelor’s degree in Accounting or Business Administration or a related field and at least two years’ experience in municipal accounting and automated systems operations; or, the equivalent combination of education and experience which demonstrates possession of the required knowledge, skill and abilities.  In-depth knowledge of One Solution software including TCP highly preferred.

 

 

PHYSICAL EXERTION/ENVIRONMENTAL CONDITIONS: 

 

The physical demands described here are representative of those that must be met by an employee in an office setting.   Reasonable accommodations may be made to enable individuals to perform the essential functions.

 

While performing the duties of this job, the employee must occasionally lift and/or move up to 10 pounds.  The employee must be able to read and write.  This position requires the ability to carry out instructions furnished in written or oral form.

 

NOTE:  The above tasks and responsibilities are illustrative only.  The description does not include every task or responsibility.

 

PROBATIONARY PERIOD: The probationary period for this position shall be twelve (12) months.

 

THIS EXAMINATION WILL BE COMPOSED OF:

 

OPEN COMPETITIVE EXAMINATION

COMPONENTS

 

 

WEIGHTS**

 

WEIGHTS**

Written

100%

or

 

 

 

Oral

 

 

100%

 

 

Experience & Training

 

 

 

or

      100%

 

100%

 

100%

 

100%

 

PASSING GRADE: The minimum passing grade is 70%. In the written examination phase only, the passing grade will be established utilizing the flexible passing point system. In no event will this passing point be set at less than 60% of raw score.

 

DURATION OF EMPLOYMENT LIST: A certified employment list shall be in effect for one year from the date of its establishment by the Civil Service Commission. The Civil Service Commission, may, upon the showing and finding of exigent or extenuating circumstances, extend the duration of the list when it is in the best interest of the City. However, in no case shall any certified employment list remain in force for more than two years.

 

RULE OF FIVE PLUS THREE: The Appointing Authority is sent the first five names in rank on the certified Employment list plus the next three highest City residents. All may be considered equally for the one job vacancy.

 

PHYSICAL EXAMINATION: Prior to beginning work, the successful candidate must complete and qualify on a City medical examination (including a drug screen) and a background investigation.

 

REASONABLE ACCOMMODATIONS: All requests for reasonable accommodations in the testing process must be made in writing, no later than the closing date for applications. Documentation must be from a medically licensed professional, and must be current within one year of the closing deadline for applications. Documentation of the disability must include what the disability is, what accommodation is being requested, and must be received no later than two (2) weeks after the closing deadline for applications. A candidate’s failure to submit this documentation may result in no further consideration being given for a reasonable accommodation in the testing process.

 

PHYSICAL EXERTION/ENVIRONMENTAL CONDITIONS: 

Works in office setting subject to continuous interruptions and background noises.

Ability to lift up to thirty (30) pounds.  Ability to sit at a desk or stand and work continuously for extended periods of time. Exposure to video display terminals on a daily basis.  Ability to operate equipment requiring eye and hand coordination and mechanical aptitude.  Ability to move throughout City buildings and sites.  Ability to see color, adjust focus, and use close vision.  Ability to attend to task/function for more than 60 minutes at a time.

 

SPECIAL REQUIREMENT FOR CITY OF NEW BRITAIN RESIDENTS: Proof of domicile shall be filed at the time of filing the application. (Please see form attached). Failure to provide proof of domicile in accordance with this timetable may result in no residency consideration being granted for this examination.

 

Applications must be on file with the Personnel Office, Room 409, City Hall, no later than Tuesday, October 12, 2021 at 4:00 P.M. Application forms may be obtained at the Personnel Office, Room 409, City Hall, 27 West Main St., New Britain, CT  06051. Tel (860) 826-3404.

 

AA/EOE/Equal Access Employer




We are an Equal Opportunity Employer.


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