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Position: Deputy Finance Director/Deputy Treasurer
Municipality:Town of Simsbury
Close Date:10/10/2021
Description:

Town of Simsbury Job Posting

Deputy Finance Director/Deputy Treasurer

Internal and External Applicants

 

Applications are being accepted for the position of Deputy Finance Director/Deputy Treasurer in the Simsbury Finance Department.

 

This is a Full-Time, exempt A-8 position in the CSEA Administrative and Professionals Supervisors Union, with a salary range of $88,368 Ė $108,904 plus benefits, for a 40 hour work week.

 

The selected candidate will be a deputy director in a large shared services department with supervision of staff in the Town and Board of Education finance offices.  

 

Responsible for administrative professional work involving the direction and coordination of all Town and Board of Education accounting activities including the maintenance of general and subsidiary ledgers, accounting records, adjusting entries, accounts payable, payroll, reconciliations, balancing of accounts, and the preparation and accuracy of financial statements and reports. This position will supervise accounting staff for both the Town and Board of Education departments. The Deputy Finance Director will serve as Acting Director when the Finance Director is absent, as assigned. Position reports to the Finance Director/Treasurer

 

The ideal candidate will have a Bachelorís degree in Accounting, Finance or a closely related field and three (3) to five (5) years or progressively responsible accounting experience. A Masterís degree in a closely related field may substitute for some experience.

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All applications must be submitted online at:

www.simsbury-ct.gov/jobs

 

If you have any problems while using the online application system, or if you require a reasonable accommodation to apply for this position, please contact our office at (860) 658-3291.

 

This position is Open until filled.

Application review will start as soon as possible.

AA/EEOE

Town of Simsbury

 

TITLE:          Deputy Finance Director/Deputy Treasurer   

 

GRADE:        A8                                                       DEPARTMENT:      Finance

 

DATE:           October 2, 2021                                  FLSA STATUS:        Exempt

 

POSITION DESCRIPTION:

 

Responsible for administrative professional work involving the direction and coordination of all Town and Board of Education accounting activities including the maintenance of general and subsidiary ledgers, accounting records, adjusting entries, accounts payable, payroll, reconciliations, balancing of accounts, and the preparation and accuracy of financial statements and reports. This position will supervise accounting staff for both the Town and Board of Education departments. The Deputy Finance Director will serve as Acting Director when the Finance Director is absent, as assigned. Position reports to the Finance Director/Treasurer

 

ESSENTIAL FUNCTIONS:

 

         Oversees the maintenance of comprehensive general and subsidiary ledgers; journal entries, and inter-fund transfers in accordance with generally accepted accounting principles for municipalities and Boards of Education; implements and maintains internal accounting controls to ensure accuracy and integrity of financial records of the town and Board of Education.

         Supervises the accounting staff such as accountants, the accounts payable, accounts receivable, and payroll staff for town and Board of Education. Coordinates staff work procedures, assignments, schedules and workloads; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed.

         Performs various payroll functions in a primary or back-up capacity.

         Maintains and reconciles control accounts to ensure proper processing and maintenance of subsidiary accounts.

         Prepares financial statements and year end reports for audit purposes; performs internal audits as required.

         Assists in management of town and Board of Education procurement functions. Assists in the preparation of RFPs, RFQs, and/or Invitations to Bid for contracted services and goods.

         Assists the Finance Director/Treasurer in establishing and maintaining policies and procedures and controls for custody of Town and Board of Education funds to assure security and proper utilization and reporting of funds.

         Assists in the preparation of the annual operating and capital budget.

         Researches and analyzes financial data to ensure accuracy and integrity of data.

         Assumes duties of the Director of Finance/Treasurer in his/her absence.

         Supervises capital asset accounting.

         Manages day to day cash flow needs under the direction of the Finance Director, including direct management of Town investment vehicles.  

         Assists the Treasurer in cash management and banking activities.

         Prepares monthly budget and financial analysis. Prepares reports and analysis for submission to Boards, Committees, and Commissions.

         Ensures staff updates the finance department webpage and Open Gov Website in a timely manner.

         Supervises the deposit and reconciliation of revenues between accounting and banking records.

         Supervises the monthly deposits and reconciliations of the various retirement accounts of the Town.

         Develops accounting systems for special projects, grants, and related fiscal events.

         Communicates problems, issues, or concerns to the Finance Director as needed to facilitate resolution in an effective, efficient, and timely manner.

         Ensures financial practices are in compliance with Government Accepted Accounting Principles (GAAP), Government Accounting Standards Board (GASB), and the Governmental Accounting, Auditing, and Financial Reporting (GAAFR) guide.

         Coordinates the preparation of the Comprehensive Annual Financial Report in accordance with statutory and administrative timeliness.  Works with and responds to the auditors to ensure completion in a timely manner.

         Attends Board, Committee, and Commission meetings as required, which may occur during early morning, evening and weekend hours.

         Oversees storage and records retention requirements.

         Develops, coordinates, and implements professional development, systems training and cross-training programs for employees, including safety procedures, systems operation, general work methods, and other related training utilizing both in-house and contract services.

         Reconciles all accounts, fund transfers and transactions; prepares subsequent journal entries.  Prepare weekly and monthly financial and budgetary reports to monitor expenditures and revenues.

         Prepares a variety of reports, including the annual Dog Fund report.

         Performs other related duties as assigned.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

 

         Considerable knowledge of municipal accounting principles and procedures.

         Considerable knowledge of State and Federal laws and regulations relating to accounting and auditing procedures.

         Considerable knowledge of modern principles and practices of finance administration.

         Ability to plan and coordinate automated financial and accounting systems.

         Ability to maintain and oversee detailed payroll and accounting records with utmost accuracy.

         Ability to prepare accurate and complete reports in a timely manner.

         Ability to substitute in the absence of the Director of Finance/Treasurer.

         Ability to develop and maintain effective working relationships with other employees, department officials, elected and appointed officials, and the public.

         Ability to train and supervise small office staff.

 

REQUIRED EQUIPMENT OPERATION:

 

         Operates office equipment including a personal computer.

 

REQUIRED PHYSICAL EFFORT:

 

         Must be able to sit at desk and work continuously for extended periods of time; lifting and carrying materials and equipment weighing up to 25 lbs, and utilize overhead cabinet storage space.

 

REQUIRED QUALIFICATIONS (Minimum)

 

         Graduation from an accredited college or university with a Bachelorís Degree in Accounting, finance or a related field and 3 to 5 years of progressively responsible accounting experience. Municipal, Board of Education or other governmental agency, CPA and supervisory experience desirable. A masterís degree in a relevant field may substitute for some experience.

 

 

Note:   The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.



We are an Equal Opportunity Employer.


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