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Position: Library Business Administrator
Municipality:Town of New Milford
Close Date:9/20/2021
Description:

The New Milford Public Library is looking for a qualified, motivated professional to join our team as a Full time (40hr.) Business Administrator.  The Ideal candidate will have three to five years of professional bookkeeping as well as experience in office administration and excellent interpersonal skills.  Knowledge of QuickBooks, Excel, and Microsoft Office applications required. 


Responsibilities include maintaining income, expense, and payroll reports; preparing reports for financial audits; paying all invoices; coordinating usage statistics; assisting the Library Director in preparing month reports and an annual budget presentation; and running an organized office space.  Bachelors’ degree in a business field required.  Comparable work experience will be considered.  Fluency in Spanish and/or Portuguese a plus.  Salary range $50-57K plus an attractive benefits package. 


The New Milford Public Library is centrally located on a busy Town green and is currently undergoing a  major renovation.  The new building is planned to be open to the public with expanded services in January 2022, 

 

Interested and qualified candidate should submit a completed Town of New Milford employment application, resume, cover letter, and three professional references to: Greg Bollaro, Personnel Director, 10 Main Street, New Milford, CT. 06776 gbollaro@newmilford.org no later than close of business September 20, 2021 EOE/AA

 

Town of New Milford

 

JOB CLASSIFICATION DESCRIPTION

 

Department:  Library

Job Title: Business Administrator

Non-Union – exempt 40 Hrs./Wk.

 

Job Summary:

Maintains a record-keeping system for all library finances using generally accepted accounting principles. Performs general administrative and business duties. Works as a confidential assistant to the Director regarding all Administrative Office matters.

 

Supervision Received:  Works under the direction of the Director.

 

Example of Essential Duties:

           

Bookkeeping Duties

Maintains a general ledger (includes income, expenses, payroll and investment finances)

Prepares monthly trial balance

Monitors budget accounts and town appropriations

Verifies statements, invoices, and purchase orders, and pays all bills

Collects, logs, and deposits receipts

Reconciles petty cash account

Requests funds from Town to pay monthly accounts payable

Prepares reports and record-keeping for any audits

Reconciles all bank accounts, mutual fund investments, and cash investment accounts monthly

Prepares monthly Treasurer's reports for Board of Trustees and its Finance Committee

Compiles data for budgets

Assists Director in preparing the Library budget for presentation

 

            Administrative Duties

            Plans and organizes office work according to established or standard office procedures

Prepares document packets for Library Board and Committee meetings; posts Board and Committee meeting notices; and files meeting documentation with Town

Prepares monthly, quarterly, and annual statistical reports of library activity

Compiles data for state reports

Assists Director as needed with record keeping for payroll

Orders Library supplies

Maintains vendors file

Responsible for record retention in accordance with State guidelines

Provides customer service with a goal of excellence

            Performs other duties as required

           

Knowledge, Skills, and Abilities

Thorough knowledge of accounting procedures

Ability to keep a general ledger and related accounting reports       

Knowledge of accounting software (QuickBooks Pro), spreadsheets (Excel), other Microsoft Office applications, and additional applicable software

Knowledge of office administrative procedures

Strong interpersonal skills

            Ability to organize tasks and set priorities

Ability to exercise discretion and independent judgment

Ability to handle confidential personnel information

Excellent communication skills

                                    Ability to sit at a desk or stand and work continually for extended periods of time while performing job functions, including repetitive computer work

                                    Ability to lift and carry documents, office equipment weighing up to 20 pounds and books on and off site

                                    *Fluency in Spanish and/or Portuguese would be a plus

 

Education, Training and Experience:                     

Bachelor’s degree in a business field. Comparable work experience will be considered.

Three to five years of bookkeeping experience

Experience in office administration

                                   

 

 



We are an Equal Opportunity Employer.


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