CHIEF FINANCIAL OFFICER TOWN OF MIDDLEBURY, CT
Under the general direction of the First Selectman, acts in the
capacity of the Town's Chief Fiscal Officer to plan, develop, coordinate, and
manage the Town's fiscal controls and activities which entails the application
of budgeting and accounting principles and practices. Assists the First
Selectman in preparing the annual operating and capital improvement budgets.
Advises the Board of Selectmen and the Board of Finance regarding fiscal
Oversees and is responsible for the application of principles
and practices for financial management for the Town, establishes proper
accounting, reporting and control systems to the Town's fiscal activities.
Plans and organizes duties according to the fiscal cycle and in
accordance with municipal accounting practices; supervises a Finance Assistant.
Coordinates, advises and provides internal audits and financial
controls of all Town departments, including, but not limited to, the offices of
Tax Collector, Assessor, Town Clerk and Treasurer; implements new GASB
Prepares the Town budgets in cooperation with the First
Selectman, department heads, commissions and boards, and others; develops and
monitors approved Town budgets, debt services, etc.; ensures uniform consistent
financial-recording and reporting of all fiscal transactions; supervises the
preparation of monthly appropriations; provides departmental financial
information to department heads in a consistent and timely basis.
Plans, develops and oversees the Town accounting and payroll
systems, and financial controls, including cash management, maintains the chart
of accounts for all Town funds, supervises the Town's general ledger;
recommends improvements in services and to attain operational efficiencies.
Maintains accounting of special accounts and oversees the Town's payroll
procedures; reviews payroll and analyzes various payroll related summaries;
tracks and submits information used for Department of Labor reports,
statistical data, and census reports.
Supervises the preparation of payroll taxes, maintenance of
payroll records, 941 reports and W-2 forms for the Town; maintains government
Supervises the continuing audit of all Town payrolls, bills, invoices
and claims; provides financial information and advice to department heads, acts
as Purchasing Agent, approves purchase orders and invoices, directs scouting of
quotations, directs the preparation of bids, analyzes bids and selects vendors.
Prepares periodic financial statements and coordinates all
government and miscellaneous reports pertaining to Town financial activities
and assists in other financial matters as needed.
Administers debt services; maintains schedule of all Town debts;
advises borrowing for Town projects; prepares financial statements for
perspectives, bank information and bond rating data; administers all bond
Coordinates with the Assessor who is responsible for planning
and coordinating Town-wide assessments of real and personal property
preparation in order to compile the Grand List for taxation purposes.
Prepares, applies processes and manages state and federal Town
grants; assists Town department heads and other officials by preparing
financial and other information for various government grants; prepares grant
reimbursement documentation. ·
Oversees and is responsible for the Town-wide Workers'
Compensation, safety and risk management programs, working closely with
department heads, insurance carriers and state agencies.
Administers employee benefit plans, pension investments and
negotiates insurance coverages, including group insurances and benefit plans
with insurance brokers and carriers; administers personnel and employee benefit
records and activities.
Assists in bid processing for Town purchasing; tracks payments
and receipts for Town services; maintains Fixed Assets; establishes and
oversees the internal audit program. Prepares statistical and narrative
reports, including financial statements; provides fiscal consultation to Town
officials and Board of Finance; coordinates the annual financial audit working
closely with outside auditors.
Completes all required federal and state tax forms for the Town.
Attends Board of Finance meetings, and other Town meetings, as
REQUIRED KNOWLEDGE. SKILLS AND ABILITIES
Ability to establish and maintain effective working
relationships with town staff, officials, vendors, financial advisors, boards
and commission members, department heads, employee benefit organizations and banking
Ability to prioritize work assignments to meet established
deadlines with an aptitude for working with and expounding accounting policies
Excellent written and verbal skills;
Thorough knowledge of the principles, practices and techniques
of governmental finances, municipal budgeting, payroll and data processing,
state and federal grants, Workers' Compensation and Unemployment Compensation
laws, risk management and municipal administration.
Thorough knowledge of all types of insurances applicable to Town
government, including liability insurance and group insurances, laws, statutes,
ordinances and regulations which govern the management and control of municipal
Ability to analyze the operations of a variety of municipal
departments and to identify opportunities for costs savings through efficiency
of operations and provide analytical data.
Considerable knowledge of internet, telephone and technical
systems, procedures relating to union negotiations, grievances and arbitrations;
personnel administration and employee benefits.
Excellent management skills with knowledge of bidding procedures
for insurance and major purchases and the ability to effectively negotiate with
outside vendors and insurance carriers, devise and install new financial
systems, forms and procedures.
Ability to effectively coordinate with the Assessor and other
Town officials regarding accounting, payroll, treasury and other financial
Ability to deal effectively and harmoniously with members of the
Town government, various boards and commissions, subordinates, general public
and outside agencies and to coordinate activities and motivate department staff
REQUIRED EQUIPMENT OPERATION
Operates a personal computer, accounting software (Excel, Word,
Access, Power Point), and standard office equipment.
REQUIRED QUALIFICATIONS (MINIMUM)
Municipal finance experience, Graduation from an accredited
college; Master's degree in Finance, Business or Public Administration or and
five years of experience in municipal government accounting or a Bachelor's
degree in Accounting, Business or Public Administration and seven years of
related experience, or equivalent combination of education, training and
Must be eligible for bonding in accordance with state statutes
and possess a valid motor vehicle driver's license.
Reviews treasury functions with the Treasurer, including bank
procedures, cash management programs, investment funds, etc.
Excellent customer service skills, provides general information
to the public, attorneys, banking officials, etc. Performs other related
responsibilities as assigned
Job Type: Full-time