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Position: Accounting/Payroll Coordinator
Municipality:Town of Glastonbury
Close Date:8/27/2021


                                                                        JOB DESCRIPTION

TITLE:                     Accounting/Payroll Coordinator                  

DEPARTMENT:        Finance/Accounting                                   

REPORTS TO:         Controller


Under broad supervision of the Controller, coordinates all phases of payroll, and maintains benefits accrual balances; files federal and state-mandated tax and benefits reports; coordinates the Town’s liability, auto and property insurance claims; and provides support to accounting/finance team.   


1.     Prepares, processes and disburses periodic and special payrolls, in accordance with Wage and Hour laws, Town policies and collective bargaining agreements:  Reviews time and payroll data for accuracy and completeness, and reconciles discrepancies.  Computes wages and deductions using payroll system and issues electronic and paper paychecks and statements of earnings, deductions, and accruals balances.

2.     Issues and records adjustments to pay or deductions related to changes in pay or contribution rates, errors/oversights or retroactivity.

3.     Maintains records of employee fringe benefit use and accruals.

4.     Ensures accuracy of payroll system data, including, but not limited to rates of pay, tax withholding and benefits elections/deductions and contribution rates, garnishments, and union dues, Establishes controls to ensure that changes which impact payroll are identified and implemented on a timely basis.

Collaborates with Human Resources Department to ensure accuracy of employee data in support of compensation and benefits administration as well as regulations compliance.

6.     Communicates in writing, by email, in person and by telephone to employees, coworkers and supervisors to provide information, such as, payroll practices and procedures, explanations of pay, tax and benefits deductions, deposit information and use of accruals

7.     Creates journal entries and balances totals to general ledger.  Performs necessary account reconciliations and reviews monthly general ledger accounts related to payroll and employee benefits.

 8.     Prepares and provides reports to inform the work of others, such as payroll data for budget preparation and pension processing, and attendance data for FMLA tracking and absenteeism review.

 9.     Prepares schedules for Controller in support of the Comprehensive Annual Financial Report and annual audit, including but not limited to the workers’ compensation audit.

 10.  Participates in month-end closing activities.

 11.  Reconciles employee life insurance, and retiree health insurance bills and submits for payment; maintains accounts receivable records for retiree health insurance, submits payments, and notifies retirees/HR of delinquencies.

 12.  Files federal and state tax reports, transmits data for unemployment and labor statistics, and processes and distributes IRS tax forms.

 13.  Maintains current knowledge of wage and benefits regulations impacting payroll processing and recordkeeping.  Collaborates with management and HR on the implementation of changes.

 14.  Maintains records of and serves as liaison with insurer/broker for Town’s Liability-Auto-Property insurance claims.

15.  Maintains procedure manual on basic payroll processing and provides training to ensure the availability of qualified payroll processing back-up. 

16.  Contributes to a respectful and safe work environment by fostering a culture of positive communication, ethical behavior and emphasis on providing exceptional service to internal and external customers.


1.     Provides administrative and technical support to accounting and finance personnel.

2.     Performs compliance procedures for unclaimed property payroll checks.

3.     Provides back-up for Account Clerk duties.

4.     Completes special projects as assigned.

5.     Performs other duties as required.


·         Maintains confidentiality of records and information as appropriate


·         Observes safe work practices

Represents the Town in a professional and courteous manner; observes and respects the dignity of all persons


·         Regularly attends and is punctual for work

·         May occasionally be required to work outside normal work hours


·         Knowledge of payroll principles, practices, regulations and procedures

·        Knowledge of federal and state payroll-related regulations

·         Experience with administration of financial accounting software, preferably Munis 

·         Proficiency in Microsoft Office, including Excel, Word and Outlook

·         Ability to work with recurring deadlines  

·         Ability to deal sensitively with confidential information

·         Strong interpersonal (verbal and written) communication skills, including the ability to communicate throughout the organization

·         Problem-solving, and analytical skills

·         Organizational, multi-tasking, and prioritizing skills


·         Typically, the employee may sit comfortably to do the work.  However, there may be some walking, standing, stooping, carrying of light items such as papers, books, or files

·        Ability to perform manipulative skills which require hand-eye coordination such as keyboarding skills

·         Ability to see objects closely as in reading and typing a document

·         Ability to pay attention to detail and concentrate for sixty (60) minutes or more with frequent interruptions, remember multiple assignments given over long periods of time, and understand the theories behind several related concepts


Associate’s degree in Accounting or related field and five (5) years of directly-related experience, Bachelor’s Degree in Accounting or related field and three (3) years of directly-related experience, or a combination of education, training, and experience deemed sufficient to perform the functions of the position.


NOTE:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task and responsibility. 




We are an Equal Opportunity Employer.

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