TOWN OF GLASTONBURY
JOB
DESCRIPTION
TITLE: Accounting/Payroll
Coordinator
DEPARTMENT: Finance/Accounting
REPORTS TO: Controller
GENERAL DESCRIPTION:
Under broad supervision
of the Controller, coordinates all phases of payroll, and maintains benefits
accrual balances; files federal and state-mandated tax and benefits reports; coordinates
the Town’s liability, auto and property insurance claims; and provides support
to accounting/finance team.
ESSENTIAL DUTIES:
1.
Prepares,
processes and disburses periodic and special payrolls, in accordance with Wage
and Hour laws, Town policies and collective bargaining agreements: Reviews time and payroll data for accuracy
and completeness, and reconciles discrepancies.
Computes wages and deductions using payroll system and issues electronic
and paper paychecks and statements of earnings, deductions, and accruals
balances.
2.
Issues
and records adjustments to pay or deductions related to changes in pay or
contribution rates, errors/oversights or retroactivity.
3.
Maintains
records of employee fringe benefit use and accruals.
4.
Ensures
accuracy of payroll system data, including, but not limited to rates of pay, tax
withholding and benefits elections/deductions and contribution rates, garnishments,
and union dues, Establishes controls to ensure that changes which impact
payroll are identified and implemented on a timely basis.
Collaborates
with Human Resources Department to ensure accuracy of employee data in support
of compensation and benefits administration as well as regulations compliance.
6.
Communicates
in writing, by email, in person and by telephone to employees, coworkers and
supervisors to provide information, such as, payroll practices and procedures, explanations
of pay, tax and benefits deductions, deposit information and use of accruals
7.
Creates
journal entries and balances totals to general ledger. Performs necessary account reconciliations
and reviews monthly general ledger accounts related to payroll and employee
benefits.
8.
Prepares
and provides reports to inform the work of others, such as payroll data for
budget preparation and pension processing, and attendance data for FMLA
tracking and absenteeism review.
9.
Prepares
schedules for Controller in support of the Comprehensive Annual Financial
Report and annual audit, including but not limited to the workers’ compensation
audit.
10.
Participates
in month-end closing activities.
11.
Reconciles
employee life insurance, and retiree health insurance bills and submits for
payment; maintains accounts receivable records for retiree health insurance,
submits payments, and notifies retirees/HR of delinquencies.
12.
Files
federal and state tax reports, transmits data for unemployment and labor
statistics, and processes and distributes IRS tax forms.
13.
Maintains
current knowledge of wage and benefits regulations impacting payroll processing
and recordkeeping. Collaborates with
management and HR on the implementation of changes.
14.
Maintains
records of and serves as liaison with insurer/broker for Town’s Liability-Auto-Property
insurance claims.
15.
Maintains
procedure manual on basic payroll processing and provides training to ensure
the availability of qualified payroll processing back-up.
16.
Contributes
to a respectful and safe work environment by fostering a culture of positive
communication, ethical behavior and emphasis on providing exceptional service
to internal and external customers.
OTHER DUTIES:
1.
Provides
administrative and technical support to accounting and finance personnel.
2.
Performs
compliance procedures for unclaimed property payroll checks.
3.
Provides
back-up for Account Clerk duties.
4.
Completes
special projects as assigned.
5.
Performs
other duties as required.
CONFIDENTIALITY:
·
Maintains confidentiality of records and information
as appropriate
CONDUCT:
·
Observes safe work practices
Represents the Town in a professional and courteous
manner; observes and respects the dignity of all persons
DEPENDABILITY:
·
Regularly attends and is punctual for work
·
May occasionally be required to work outside normal
work hours
QUALIFICATIONS
PROFILE:
·
Knowledge
of payroll principles, practices, regulations and procedures
· Knowledge
of federal and state payroll-related regulations
·
Experience
with administration of financial accounting software, preferably Munis
·
Proficiency
in Microsoft Office, including Excel, Word and Outlook
·
Ability
to work with recurring deadlines
·
Ability
to deal sensitively with confidential information
·
Strong
interpersonal (verbal and written) communication skills, including the ability
to communicate throughout the organization
·
Problem-solving,
and analytical skills
·
Organizational,
multi-tasking, and prioritizing skills
