|Position:|| ||Accounting and Payroll Specialist|
|Municipality:||Town of Ellington|
Accounting and Payroll Specialist
Under the supervision of the Assistant
Finance Officer/Deputy Treasurer, performs accounting work in the functional
areas of accounts payable, payroll and coordinates financial recordkeeping;
serves as liaison to insurance carriers for employee benefits programs; creates
purchase orders; performs other related accounting and administrative duties.
Plans and organizes work according to
established or standard office procedures; maintains financial records,
including accounts payable, payroll data, and department accounts. Reviews
purchase orders, invoices, and related information for proper account coding,
mathematical accuracy, vendor designation, correct prices and discounts,
authorized signatures and other pertinent information. Prepares payment checks,
reviews checks for accuracy, and processes payments; assures adequacy of funds
in specific accounts; maintains vendor information.
Processes monthly account summaries
for each department; provides budget assistance and information to departments
as needed. Prepares and enters information, including annual budget
information, by computer terminal into automated accounting system; compares
computer prepared data against source documents for accuracy.
Assists supervisor in reconciliation
of bank accounts for Town and Board of Education payroll. Performs and
completes special projects as assigned by the Assistant Finance Officer/Deputy
Treasurer. Town of Ellington 201 Position Description Accounting/Payroll
Specialist Page 2 Receives payroll information from departments; checks and
verifies hourly rates, overtime payments, pension and/or deferred compensation
deductions, and Workers’ Compensations benefits.
Maintains vacation and sick time
schedules for employees; records payroll deductions; prepares payroll
information for entry into automated system; reviews and reconciles payroll
printout and processes paychecks; summarizes payroll information for monthly
reports and for budget preparation. Prepares and submits all state and federal
payroll reports, enrolls new employees in insurance programs; answers employee
insurance and/or benefit questions. Assists with the coordination of
recordkeeping information for special accounts as assigned, including trust
funds, intergovernmental grants, and WPCA enterprise and sewer projects;
maintains fixed assets information.
Assists Affordable Care Act
Coordinator with regulations and recordkeeping mandates. Assists the Safety and
Health Committee Chair with meeting preparations and special projects. Provides
information and assistance to other Town departments and the general public.
Performs other related duties as assigned.
Knowledge of accounting and payroll
principles, methods and practices, including working knowledge of basic accounting
principles, procedures and terminology, standard office methods and procedures,
and the use of automated equipment and related software for accounting and
budgeting systems. Ability to maintain payroll, accounts payable and accounts
receivable records and to prepare financial reports. Ability to apply
principles of accounting to deal with a variety of variables. Ability to
efficiently operate a computer, utilizing accounting and payroll software
applications. Ability to quickly and accurately make varied arithmetical
computations and enter automated data, and process paperwork according to
standardized procedures. Town of Ellington 201 Position Description
Accounting/Payroll Specialist Page 3 Ability to maintain confidentiality.
Ability to type accurately. Ability to train Finance Office Administrative
Assistant in accounts payable, financial recordkeeping and other office
administrative work. Ability to tactfully and courteously deal and maintain
satisfactory working relationships with others.
range: $31.55 to $35.05 (Town Hall Union Position)