|Position:|| ||Assistant Tax Collector|
|Municipality:||Town of Montville|
ASSISTANT TAX COLLECTOR - CLERK
Full-time Union position with
benefits - $26.73/hr
NATURE OF WORK: The Assistant Tax Collector
Clerk I performs highly responsible and confidential financial and
administrative work assisting the Tax Collector in the activities and
administering the statutory responsibilities of the Tax Collector's Office with
regard to the collection of taxes due the Town of Montville. The work
includes a variety of routine and complex technical office work in the
collection of all real property taxes, personal property taxes, motor vehicle
taxes, associated interest liens and/or other designated accounts receivable.
This position involves pursuing an aggressive and effective program of prompt
and efficient collection and effort with tact and courtesy toward the
taxpayers. This position requires the ability to make decisions in
accordance with established procedures, the exercise of independent judgment,
initiative, and flexibility.
SUPERVISION RECEIVED: The Assistant Tax Collector Clerk I
works under the direct supervision of the Tax Collector and the general
supervision of the Finance Director and the Mayor.
EXAMPLES OF ESSENTIAL DUTIES
AND RESPONSIBILITIES: (NOT ALL INCLUSIVE)
- Assists the Tax Collector in the oversight of the Town’s tax revenue
collection program, including, but not limited to, planning, performing, and
organizing the work of the department.
- Performs billing of taxes on real property, personal property and motor
vehicle, and other assessments set by the Town. Prepares delinquent and demand
notices, prints and mails them out, and responds to any questions from
- Collects current and delinquent taxes, related interest charges, liens, and
assessments. Prepares deposits and performs remote deposits.
Participates in updating and maintaining accounts of all taxable property on a
regular, continuous basis. Maintains and updates all accounts of
Maintains Ledger of Payments.
Hears and investigates tax complaints and provides information regarding tax
matters to citizens. Answers inquires by telephone or over the counter
from lawyers, real estate brokers, Motor Vehicle Department, accountants,
taxpayers and others.
- Works with the Department of Motor Vehicles (DMV) computerized
system and, as such, must be highly ethical and able to maintain strict
- Prepares current receipt lists for submission to the
Treasurer Office and money in the absence of the Collector.
- Analyzes outstanding accounts and prepares requests for
transfer to suspense and recommendations on allowances for bad debts.
- Provides information to other members of the public,
attorneys, and Town Departments.
- Maintains delinquent list at State of Connecticut Motor
- Prepares and updates list of current addresses and furnish
to Assessor; prepares Alias Tax Warrants; balances computer ledger; Prepares
coding of Banks and delinquent taxpayers annually for each new tax levy;
Maintains Interest Charts.
- Participates in professional organizations to remain
current in the Tax Collector profession.
- Maintains absolute confidentiality relating to sensitive
- Ability to work long hours,
evenings and weekends, as required.
- Regular attendance is a requirement of this position.
Education and Training:
degree in business, accounting, or related field and two years’ experience in
tax collection work; Graduation from high school or GED equivalent plus four
(4) years progressively responsible experience in tax collector work; or an
equivalent combination of experience and training.
Knowledge, Skills and Abilities:
knowledge of State and Town statues, ordinances, and resolutions governing
the collection of taxes and tax accounting. Explains tax collection
methods and techniques and trains other personnel in their use, as well as
assists with questions and problems relating to various procedures and
knowledge of tax collection principles, techniques, procedures, laws and
knowledge of accounting and auditing practices relative to municipal
collection. Ability to prepare and interpret complex statistical and
of real land, personal property taxes and mill rates.
of office management procedures. Skilled in operation of the
following listed tools and equipment: Personal computer, calculator,
phone, copy machine, cash register, scanners, and computerized printers.
- Considerable computer skills (i.e., word processing,
spreadsheets, tax collector and assessor software, MS Office and the
in compiling, coding, categorizing, calculating, tabulating, auditing, or
verifying information or data.
to handle large amounts of cash.
- Ability to read and understand Tax Collection manuals and
- Ability to communicate effectively both orally and in
writing. Ability to organize and express thoughts and ideas through
written and oral communication including clear, concise, accurate and
timely financial reports and statements.
- Ability to 1) perform multiple tasks with interruptions, 2)
meet deadlines, 3) perform duties promptly with attention to detail and
accuracy, 4) learn the special laws and regulations pertaining to assigned
work, 5) prioritize and organize work, and 6) organize and express
thoughts and ideas through written and oral communications.
- Ability to maintain confidentiality.
- Ability to carry out all responsibilities of the job
independently and without supervision. Ability to adjust quickly to
changing priorities in a sometimes stressful environment.
- Ability to establish and maintain effective working
relationships with state and federal officers, town officials, public
officials, residents, members of the general public, other departments and
agencies, and co-workers.
Necessary License Or
Connecticut Municipal Collector (CCMC) Courses 1 and 2. (Certified Connecticut
Municipal Collector (CCMC) Certification or the ability to obtain certification
within a reasonable period of time.)
physical/mental demands described here are representative of those that
must be met by an employee to successfully perform the essential functions
of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is
regularly required to speak; hear; sit; walk; and stand. The
employee must have the ability to routinely use hands, fingers and wrists
for repetitive motion; to use hands to finger, handle, feel or operate
equipment, objects, tools, or controls; and reach with hands and
arms. The employee is occasionally required to climb or balance,
stoop, kneel, or crouch. The employee must be able to lift and/or move up
to 25 pounds.
- Specific vision abilities required for this job include close
vision, distance vision, peripheral vision, color vision, depth
perception, and the ability to adjust focus. Hand-eye coordination
is necessary to operate computers and various pieces of office
equipment. The employee must be able to hear normal sounds with the
presence of background noise, as in hearing using a telephone. The
noise level in the work environment is moderately quiet in the office.
- The employee must be able to work harmoniously, cooperatively
and courteously with others at all times. The employee must be able
to interact well with people who are under physical and emotional stress
as well as the ability to maintain a calm manner in stressful and
emergency situations. The employee must be able to respond to
difficult situations, ease tensions and address disturbances.
- SUCCESSFUL COMPLETION OF BACKGROUND INVESTIGATION AND MEDICAL/DRUG
SCREENING ARE MANDATORY CONDITIONS OF EMPLOYMENT. TOWN OF MONTVILLE
IS AN EOE.
Full job description available in the
Mayor’s office, 310 Norwich-New London Turnpike. Applications must be submitted
to the Mayor’s Office. PLEASE CALL 860-848-6701 WITH QUESTIONS.
Application may be downloaded from the TownofMontville.org website under
CLOSING DATE TO ACCEPT
APPLICATIONS IS 4:30 P.M. ON AUGUST 1, 2021
We are an Equal Opportunity Employer.
Return to the main Employment page.