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Position: Revenue Specialist Tax ( Updated 06-09-21)
Municipality:City of New Britain
Close Date:6/25/2021
Description:

ExaminationNo.1422                                                May  25, 2021

                   

CITY OF NEW BRITAIN

CIVIL SERVICE COMMISSION

Announces

An Open Competitive Examination

for                                                                 

 

Job Title:                                Revenue Specialist Tax  

Salary:                                    $34.311 - $38.065 hourly, 4 steps

Represented by:                   Local 1186 AFSCME, Council 4, AFL-CIO

Direct Reports (Y/N):            N

Department:                          Tax Department         

Closing Date:                         Friday, June 25, 2021

 

(TO CREATE AN EMPLOYMENT LIST)

 

POSITION OVERVIEW:

Provides assistance to the Revenue department and tax Collector in the following areas: communicates verbally, by telephone and email with the general public, banks and state and local officials.  Receives tax payments and validates bills.  Records payment into the computer system; calculates interest on past due accounts and helps administer the procedures needed to collect delinquent tax payments.  Assist the Tax Collector in applying refunds, corrections and works with the Tax Assessorís Office in resolving tax issues.  

 

SUPERVISION RECEIVED:  

Works primarily under the general supervision of Tax Collector and secondarily under designated manager, who outlines general policies, assigns duties and reviews work for conformance with understood standards; performs regular duties on own initiative, exercising a high degree of judgment and tact.

 

SUPERVISION EXERCISED:

Provides general supervision and guidance to department personnel if requested by Tax Collector or Revenue Manager.

 

EXAMPLES OF ESSENTIAL DUTIES:

 

  1. Balance payment audits to cash receipts.  Prepare bank deposit for bank courier.

 

  1. Assists Cityís outside auditor during annual audit and coordinating tax administrative functions with other City departments and outside agencies/vendors that provide services to the tax office.

 

  1. Assume responsibility for major functional area, following up for compliance and completeness.

 

  1. Handles Certificates of Correction (CofCs) from Assessorís Office, which involves: updating Collection software; recording in bound rate books; mailing of advisory statements and/or refund applications and preparing monthly report of all CofC activity for Common Council.

 

  1. Coordinate with Assessorís Office those properties that are Elderly/Freeze Program and ensure that Revenue Officeís final numbers reconcile to theirs.

 

  1. Function as primary contact with Cityís collection agency, which is retained for delinquent motor vehicle and property tax collection.  Generate and submit monthly electronic reports.

 

  1. Oversee lockbox and online payment batch postings and reconciliation.

 

  1. Coordinate with third party escrow services regarding the taxes due on their respective real estate accounts.  This involves but is not limited to emailing data files, pulling in account coding and processing of electronic payment batch files.

 

  1. Assist Tax Collector and Revenue Manager with departmental annual budget and other reporting requirements as needed.

 

  1. Research and maintain documentation related to special projects and investigative situations, eliciting assistance of associates as needed.

 

  1. Assist Tax Collector and Revenue Manager with purchasing, accounts payable and preparation of data entries in finance system as needed.

 

  1. Acts as departmental liaison to other City departments, outside organizations, contractors and the public; requiring strong understanding of Collection related State Statutes and working knowledge of departmental operations.

 

 

EXAMPLES OF INCIDENTAL DUTIES:

         Greets the public and responds to inquiries concerning collection related State Statutes;

         Fill in as administrative backup during absence of Water Specialist;

         Independently compose correspondence and reports; and

         Performs related duties as required.

           

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge and understanding of revenue collection principles and practices;
  • Knowledge and understanding of laws & regulations pertaining to revenue collection (CT State Statutes) and ordinances of City Charter;
  • Knowledge of bankruptcy laws & regulations as they pertain to municipal taxes;
  • Knowledge of lien process;
  • Knowledge and ability in computer applications for data management, planning analysis and report preparation;
  • Ability to carry out assignments and daily duties with high degree of professionalism, independence and competence;
  • Ability to analyze administrative operations and provide insight regarding potential operational improvements.  Ability to assist in the implementation of suggestions when appropriate;
  • Ability to perform basic mathematical computations;
  • Ability to give clear, concise written and oral instructions and work effectively with staff, superiors, agencies and the general public;
  • Considerable ability to establish and maintain effective working relationships with superiors, associates, other agencies and the general public; and
  • Ability to exercise good judgement at all times and especially while under pressure.

 

MINIMUM REQUIRED QUALIFICATIONS:

  • Associateís Degree in Business Administration, Public Administration, Accounting or a related course of study, and five years of increasingly responsible office administrative experience, two years of which must have been in a municipal or state tax collection agency; or the equivalent combination of education and experience which demonstrates possession of the required knowledge, skills and abilities; and
  • CCMC certification desirable.

 

PHYSICAL EXERTION/ENVIRONMENTAL CONDITIONS:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disability to perform the essential functions; and
  • Performs all duties in an office environment.  Daily computer operation in the performance of required duties.  Some stress associated with managing personnel and dealing with the general public.

 

PROBATIONARY PERIOD:

The probationary period for this position shall be twelve (12) months.

 

 

 

THIS EXAMINATION WILL BE COMPOSED OF

OPEN COMPETITIVE EXAMINATION *

 

COMPONENTS

WEIGHTS

 

WEIGHTS

 

WEIGHTS

 

WEIGHTS

Written

50%

or

100%

 

 

 

 

Oral

50%

 

 

or

100%

 

 

Experience & Training

 

 

 

 

 

or

100%

 

100%

 

100%

 

100%

 

100%

           

* The City reserves the right to select any of the examination weights listed above.

 

PASSING GRADE:

The minimum passing grade is 70%. 

 

DURATION OF OPEN COMPETITIVE EMPLOYMENT LIST:  

A certified employment list shall be in effect for one year from the date of its establishment by the Civil Service Commission. The Civil Service Commission, may, upon the showing and finding of exigent or extenuating circumstances, extend the duration of the list when it is in the best interest of the City.  However, in no case shall any certified employment list remain in force for more than two (2) years.

 

RULE OF FIVE PLUS THREE:

When a vacancy exists for this position, the Appointing Authority is sent the first five names in rank on the certified Employment list plus the next three highest City residents. All may be considered equally for the one job vacancy.

 

PHYSICAL EXAMINATION:

Prior to beginning work, the successful candidate must complete and qualify on a City medical examination (including a drug screen) and a background check.

 

REASONABLE ACCOMMODATION IN TESTING:

All requests for reasonable accommodations in the testing process must be made in writing, no later than the closing date for applications. Documentation must be from a medically licensed professional, and must be current within one year of the closing deadline for applications.  Documentation of the disability must include what the disability is, what accommodation is being requested, and must be received no later than two (2) weeks after the closing deadline for applications.  A candidateís failure to submit this documentation may result in no further consideration being given for a reasonable accommodation in the testing process.

 

SPECIAL REQUIREMENT FOR CITY OF NEW BRITAIN RESIDENTS:

Proof of domicile shall be filed at the time of filing the application.  (Please see form attached).  Failure to provide proof of domicile in accordance with this timetable may result in no residency consideration being granted for this examination.

 

Applications must be on file with the Civil Service Commission/Human Resources, Room 409, City Hall, no later than Friday, June 25, 2021 at 4:00 P.M. Application forms may be obtained at the office of the Civil Service Commission/Human Resources, Room 409, City Hall, 27 West Main Street, New Britain, CT  06051 or online at www.newbritainct.gov under City Services, then Civil Service, then Job Postings. Tel. (860) 826-3404  

 

An EOE/AA/Equal Access Employer

 

 



We are an Equal Opportunity Employer.


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