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Position: Assistant Finance Clerk
Municipality:City of Derby
Close Date:3/5/2021





Position:                Assistant Finance Clerk

Department:       Finance; Reports to Finance Director

Classification:   Non-exempt

Full/Part-Time: Full-Time (35 hours/week)

Schedule:              Monday-Wednesday 8:30am-5:00 pm Thursday 8:30am-6:00 pm and Friday 8:30am-12:30 pm

Rate of Pay:        Per City Hall Employees Contract (Local 1303-259)

Current:  $27.78/hour

Closing date:      Friday March 5, 2021                      


Job posting:

The City of Derby is seeking a full-time employee to support the Finance Director in the daily operations of the finance department. A full list of required duties can be found in the attached job description.


Minimum Qualifications:

A Bachelorís Degree in Finance, Accounting or related field or an Associate Degree and five (5) years relevant experience plus computer skills


Physical requirements:

         Ability to remain in a stationary position, often standing or sitting for prolonged periods

         Ability to bend, reach and perform other necessary movements to place documents in file cabinets

         Ability to work in a setting subject to continuous interruptions and background noises

         Ability to lift up to twenty-five (25) pounds occasionally.


Conditions of Employment:

Must pass drug test and criminal background check.

This position is subject to a probationary period of sixty (60) working days



A copy of the full job description is attached.


An employment application may be obtained by visiting the City of Derby website at https://www.derbyct.gov/EmploymentOpportunities or by contacting Pam Gagliardi at pgagliardi@derbyct.gov or at 203-736-1450 ext. 1221.


Please send completed applications to:

Ms. Pam Gagliardi

Administrative Assistant to the Mayor

1 Elizabeth Street

Derby, CT 06418


The City of Derby is an Equal Employment Opportunity (EEO) employer. Discrimination is prohibited against applicants on the basis of age, race, color, religious creed, sex, gender identity or expression, sexual orientation, marital status, national origin, ancestry, genetic information, status as a veteran, present or past history of mental disorder, or intellectual, learning, or physical disability.


Date Posted: 2/14/2021



Job Description

Job title

Assistant Finance Clerk

Reports to

Finance Director

Job Type

Full time, non-exempt City Hall bargaining unit position


Derby, CT




Job purpose

Under the supervision of the Finance Director, perform administrative and clerical duties to assist in the execution of the various functions of the finance department.


Essential duties and responsibilities

The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the position, and incumbents may expect to perform other related similar duties.

         Coordinate and submit payroll for all City Departments

         Record financial information (journal entries)

         Prepare and record deposit information as needed

         Advise employees, dependents and survivors of their benefits

         Review, process and reconciles all aspects of requisitions, purchases and payables

         Timely, weekly processing and administration of all payroll information to the payroll contract company and distribution of payroll checks to employees

         Assist employees with understanding and completion of payroll withholding items

         Track all employee sick, vacation and personal time off

         Execute positive pay transmissions and bank transfers

         Record all weekly payroll data in the financial management system and perform necessary reconciliations

         Review requisition orders for accuracy and completion, and then process

         Prepare, review, print and post batches of purchase orders

         Present purchase orders for signature by the department head and the Finance Committee

         Enter purchase orders for payment, run reports and post

         Run accounts payable checks, file all journals and post data

         Inform employees about benefits for themselves, dependents and beneficiaries

         Process retiree benefits and assist in the preparation of Post Employee Benefit report (OPEB)

         Make cash deposits at the bank, post accounts receivable and payables, sign vouchers for payments, prepare accounts payable checks and reconcile monthly bank statements

         Answer the telephone

         Assist in training new employees

         Assist other employees of the finance department and the auditor when necessary

         Process vendor, department head and other inquires as needed

         Manage and track various economic and community development grants

         Adhere to State and/or Federal guidelines for tracking of grant funds and interface with staff from other agencies on all grant-related activities

         Perform other related duties as assigned by the Finance Director



  • Bachelorís Degree in Finance, Accounting or related field or

Associate Degree and five (5) years relevant experience


Required Knowledge, Abilities and Skills

  • Proficiency with Microsoft Office Suite, Windows, Adobe, QuickBooks
  • Experience working with financial management software (e.g. GEMS, MUNIS, Quality Data, etc.)
  • Experience working with standard office equipment (copy machines, etc.)
  • Familiarity with AIA documents
  • Ability to work cooperatively with co-workers, supervisors and the general public
  • Ability to communicate effectively, both orally and in writing
  • Experience with state and federal grant management
  • Attention to detail and timeliness
  • Familiarity with standard accounting practices


**This job description is only subject to change with expressed mutual agreement between the City and the Union

Approved by:


Richard Dziekan, Mayor                                 Angela Fenton

       City of Derby                                     President, Local 1303-259

Date approved:




We are an Equal Opportunity Employer.

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