|Position:|| ||Accounting Assistant|
|Municipality:||City of New Britain|
CITY OF NEW BRITAIN CIVIL
An Open Competitive Examination
Job Title: ACCOUNTING ASSISTANT
Salary: $1,243.797 to $1,379.832 weekly 4 steps
Represented by: Local 1186 AFSCME, Council 4, AFL-CIO
Direct Reports (Y/N): N
Department: Finance Department
Closing Date: Wednesday, February 3,
2021 4:00 pm
(TO CREATE AN EMPLOYMENT LIST)
Performs calculating, posting and
verifying duties to obtain primary financial data for use in maintaining an
accounts payable central control system.
Performs varied and responsible accounting clerical work in support of
department staff in payroll and related financial areas.
Works under the general
supervision of an administrative superior, who is consulted on unusual problems
or on difficult technical questions.
Works independently planning and organizing work according to standard
Assigns tasks to lower level
accounting clerical and administrative clerical workers.
EXAMPLES OF ESSENTIAL DUTIES:
Performs calculating, posting,
data entry and verifying tasks in processing financial data for use in an
accounts payable central control system; prepares/reviews purchase orders,
invoices and related information for proper account coding, mathematical
accuracy, vendor designation, correct prices and discounts, authorized signatures
and related information; responds to vendor inquiries and resolves problems
related to orders, payments, etc.; processes and monitors partial payments for
various accounts; prepares information sheets for encumbrances, account
adjustments, payments, and related information and processes to accounting unit
for review as necessary; coordinates information and processing needs with
staff members to assure accurate and timely payments and availability of funds;
as necessary, receives employee attendance and related personnel information;
prepares payroll information for entry into
an automated payroll system;
performs calculating, posting and verifying duties to obtain financial data for payroll deductions,
including withholding taxes, Social Security, retirement, union dues, and other
payments; processes payroll and disperses checks and related registers to departments;
receives corrective information from departments and makes changes to payroll
as necessary; responds to questions concerning payroll, and resolves problems
as necessary; acts as a backup to the Benefits Administrator – Finance on all
payroll duties and performs all payroll functions in the absence of the
Benefits Administrator, posts payments received for overpayments, and maintains
records of overdue amounts; maintains accounting control of miscellaneous
accounts as needed; maintains various accounts’ journals, establishes and
maintains financial and administrative records/files as needed; performs
general office clerical tasks; operates standard office equipment, such as
computer terminal, copy machine, calculator, etc.; performs other related
duties as directed.
KNOWLEDGE, SKILLS AND ABILITIES
REQUIRED: Good working knowledge of accounts payable and payroll
bookkeeping principles, methods and practices; working knowledge of accounting
principles and methods and ability to apply and adapt established methods to
varied financial transactions; working knowledge of department procedures,
rules and payroll structures; ability to maintain financial records of some
complexity and to prepare reports and statements; ability to write routine
department financial reports; ability to perform detail work involving written
or numerical data and to make arithmetical calculations rapidly and accurately;
working knowledge of modern office equipment, practices and procedures, and
ability to acquire a working knowledge of department computer systems; ability
to establish and maintain effective working relationships with other employees
and the public.
MINIMUM QUALIFICATIONS: A high school diploma and three years of
increasingly responsible bookkeeping or accounts clerical experience; or any
equivalent combination of experience which demonstrates possession of the
required knowledge, skills and abilities.
NOTE: The above tasks and responsibilities are
illustrative only. The description does
not include every task or responsibility.
PROBATIONARY PERIOD: The
probationary period for this position shall be Twelve (12) months.
THIS EXAMINATION WILL BE COMPOSED OF:
OPEN COMPETITIVE EXAMINATION
COMPONENTS WEIGHTS WEIGHTS WEIGHTS WEIGHTS WEIGHTS
Written 50% or 100%
Experience & Training 50% or 100%
100% 100% 100% 100%
PASSING GRADE: The
minimum passing grade is 70%.
DURATION OF OPEN COMPETITIVE EMPLOYMENT LIST: A
certified employment list
shall be in effect for one year from the date of its establishment by the
Civil Service Commission. Subsequent to the initial certification of the
employment list, no sooner than 10 months and no later than 11 months and 29 days
from date of initial certification, the Commission may, upon the showing and
finding of exigent or extenuating circumstances, extend the duration of the
list when it is deemed to be in the best interest of the City. The City, or any individual, may request that
consideration of extension be placed on the Civil Service regular meeting
agenda by notifying the Director of Human Resources no later than one calendar
week prior to the monthly meeting. The
maximum period of time that a list shall remain in effect is two years from
date of initial certification.
RULE OF FIVE PLUS THREE: When a vacancy exists for this position, the Appointing Authority is sent
the first five names in rank on the certified Employment list plus the next
three highest City residents. All may be considered equally for the one job
PHYSICAL EXAMINATION: Prior to beginning work, the
successful candidate must complete and qualify on a post offer medical
examination and background check
REASONABLE ACCOMMODATION IN TESTING: All requests for reasonable
accommodations in the testing process must be made in writing, no later
than the closing date
for applications. Documentation of the disability for which the
accommodation is being requested, and what specific accommodation is being
requested, must be received no later than two (2) weeks after the closing
deadline for applications. The candidate’s failure to provide
documentation which satisfies the City’s requirements by the timetable
above will result in an inability to provide an accommodation in the testing
process. However, the candidate who
meets the minimum qualifications for the position would still be eligible
to complete with all other candidates in the standard testing process.
PHYSICAL EXERTION/ENVIRONMENTAL CONDITIONS: Performs duties in a climate-controlled
environment. Routinely and
intermittently exposed to computer screen.
May be required to lift light to medium weights, for example, ledgers,
office supplies, etc. Some degree of
stress in public contact.
SPECIAL REQUIREMENT FOR CITY OF NEW BRITAIN
of domicile shall be filed at the time of filing the application. (Please see form attached).
Applications must be on
file with the Civil Service Commission/Human Resources, Room 409, City Hall, no
later than Wednesday, February 3, 2021 at 4:00 P.M. Application forms may be obtained at
the office of the Civil Service Commission/Human Resources, Room 409,
City Hall, 27 West Main Street, New Britain, CT 06051. Tel.(860) 826-3404 or
EOE/AA/Equal Access Employer
We are an Equal Opportunity Employer.
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