|Position:|| ||Bookkeeper and Waste Transfer Station Assistant|
|Municipality:||Town of Guilford|
Town of Guilford
BOOKKEEPER AND WASTE
TRANSFER STATION ASSISTANT
EXEMPT: NO SALARY LEVEL: N6
DEPARTMENT: WASTE TRANSFER STATION
REPORTS TO: FINANCE
LOCATION: 31 PARK STREET
PREPARED BY: Mitchell R. Goldblatt Initials: _____DATE: November 20, 2020
APPROVED BY: Matthew
T. Hoey, III Initials: _____DATE:
November 20, 2020
Under the direction of Finance Director and working with the
Senior Account Specialist, assists in the accounting, billing, purchasing, and
administrative functions for the Waste Transfer Station and the Finance Office.
customer invoices and statements for the Waste Transfer Station, Medical
Billing, and Public Works Work Orders.
Customer Data Base.
payments and records deposits into Financial Software.
and enters vendor invoices for the Waste Transfer Station and Payroll for
Vendor Master File.
purchase orders and tracks prior year purchase orders.
Employee Time off records with assistance from Payroll.
- Counts cash and checks and prepares bank
deposits. Assists in bank
- Reconcile Waste
Transfer Station credit card charges daily.
- Tracks and
processes Waste Transfer Station passes.
files for hauler license applications.
Tax-Exempt and W-9 Forms
outstanding accounts receivable through telephone calls or written letters.
vendor invoices for processing and matches vendor invoices with checks.
Returned Checks and Collections.
vendor statements for missing payments.
outgoing mail and brings to the mailroom daily.
monthly financial reports, as directed.
Fixed Asset Inventory.
invoices and deposit reports into Financial Software.
other related duties as assigned.
and proficiency of computer systems including Word, Excel, QuickBooks, and
other comparable software.
in the operation of standard office equipment and department computers.
in organization and detail-oriented.
to prioritize work-flow.
to be a self-starter.
to compose letters and memoranda.
to add, subtract, multiply, and divide in all units of measure, using
whole numbers, common fractions, decimals, and percentages.
to read and comprehend documentation and to interpret a variety of
instructions furnished in oral, written, diagram, or schedule form.
- Ability to make computations and tabulations with
speed and accuracy.
- Ability to understand and follow oral and written
with all applicable federal, state, and local safety and health
regulations that would apply to this job.
to learn assigned tasks readily and to adhere to prescribed routines.
to perform duties with awareness of all Town requirements and policies.
to speak clearly and concisely both in oral and written
to meet and serve the public pleasantly, tactfully and informatively.
to effectively present information and to respond effectively to inquiries
from both employees and the general public with polite and objective
to establish and maintain effective working relationships with superiors,
colleagues, and members of the general public.
- Ability to treat
other employees, and those with whom they come into contact, including the
public, with courtesy, respect and professionalism.
The physical demands described
here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is
regularly required to sit and talk or hear.
The employee frequently is required to stand; walk, use hands to finger,
handle, or feel objects, or controls and reach with hands and arms Specific
vision abilities required by the job include close vision and the ability to
adjust focus. The employee must occasionally
lift and/or move up to twenty (20) pounds.
High School Diploma or General Education Degree (GED); plus three
(3) years of business related experience in dealing with the general public; or
equivalent combination of education and experience.
The work environment characteristics described here are
representative of those an employee encounters while performing the essential
function of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions. The noise level
in the work environment is usually quiet. There may be some stress involved
with employee and public contact.
The information contained in this job description is for
compliance with the American with Disabilities Act (A.D.A.) and is not an
exhaustive list of the duties performed for this position. Additional duties may be required.