45 South Main Street
294-2080 Fax (203)
OFFICE MANAGER – ELECTRIC DIVISION
Statement of Duties: This is very responsible
professional accounting, administrative and supervisory work involving the
performance and oversight of a variety of financial control and business office
functions. This position also has the
responsibility for making difficult accounting, financial, and office
management decisions. The work requires
that the employee have considerable knowledge, skill and ability in every phase
of office procedures and accounting principles, practices and control
functions. Work also involves responsibility
for the supervision of the accounting staff of the business office of a public
utility. Work involves responsibility
for assisting the WED Office Manager in the day-to-day operation of the
business office, and for the implementation of financial policies, procedures,
systems and audit recommendations.
Duties include, but are not limited to, utility billing, account
reconciliations, accounting for various funds, monthly financial reports,
year-end reports, financial analysis and internal audits. Duties include daily establishment and
monitoring of the workload of subordinates.
of Duties: Supervises daily activities of the accounting section and provides
direct supervision to the Accountant, Account Clerks, and Senior Data Entry
Operator to ensure deliverables are completed in a timely manner. Coordinates activities between the Business
Office and WED Customer Service, Meter Reading, and Metering, the Town’s
Finance and Human Resources Departments, and other Town departments. Schedules, assigns and directs employees in a
medium size work group in maintaining business office functions that include,
but are not limited to, standard accounting functions in accounts payable,
accounts receivable, payroll, billings, and cash reconciliations. Assists in the utility billing process
including the calculation of bills and preparation of collection notices and
oversees bill printing and processing. Responsible
for all accounting and record keeping associated with the Division’s Wholesale
Power Procurement functions. Assigns,
trains and counsels’ employees.
Administers union contract language. Issues disciplinary warnings and
recommends higher levels of discipline.
Assists in the selection of hiring new employees. Reviews employee performance and assures safe
work practices. Ensures cross-training
of all direct reports. Reviews and
prepares a variety of reports including periodic financial status reports. Prepares and submits for approval accounting
entries as needed. Analyzes and balances
various accounts such as inter-fund accounts as needed. Certifies availability of funds in the
absence of the Office Manager. May
perform certain functions of the Office Manager in his or her absence. Reviews cash receipts, cash disbursements
journals, bank accounts, computer generated journals and reports. Prepares required standard journal
entries. Posts and balances general
ledger and subsidiary control accounts at the end of the accounting cycle. Audits postings and reconciles control and
subsidiary figures. Traces and adjusts
Assists auditors with audit studies and assists in
the development of internal audit procedures.
Prepares financial reports for the Department’s annual report. Assists in the preparation of the Electric
Division’s annual budget, and provides support to the preparation of short-and
long-term rate analyses. Attends Town
Council, Public Utility Commission and other meetings as required that relate
to the duties of the position. Works
with the internal and external auditors reviewing, locating and analyzing
general ledger and subsidiary account detail.
Performs related work as required.
Received: Works under the direction of the Office Manager of the Electric
Knowledge, Skills, and Abilities: Thorough
knowledge of business office procedures and electronic data processing
including Microsoft Office products as applied to accounting functions. Thorough knowledge of accounting principles
and practices including cost accounting, budget and report preparation,
billing, collections. Considerable
knowledge of public administration principles and practices as applied to the
business office of a public utility. Considerable
knowledge of financial reporting requirements and utility rate structure. Considerable knowledge of governmental and
enterprise accounting principles and procedures, including auditing and
budgeting. Considerable ability to
coordinate technical and specialized operational and administrative activities. Good knowledge of general statutes that
relate to electric enterprise funds and to bankruptcies. Good ability in written and oral
communication. Considerable ability to
administer policies and procedures including scheduling, budgetary work and
day-to-day problem solving. Considerable
ability to establish and maintain effective working relationships with
subordinates, associates, co-workers, customers and the general public.
Qualifications: A bachelor’s degree from a recognized college
or university in accounting, finance or business administration plus three (3)
years of increasingly responsible office work experience, or an equivalent
combination of education and qualifying experience substituting on a
year-for-year basis. One (1) year of
work experience in a supervisory capacity is required.
Requirements: Must have and maintain a valid
State of Connecticut Driver’s License.
Fringe Benefits: Excellent Health Insurance Packages, Group
Life Insurance, Pension Plan, Paid Holidays, Paid Vacations, Paid Sick Leave.
Application Forms: May be obtained at the Department
of Human Resources, Town of Wallingford, 45 South Main Street, Wallingford,
CT 06492. Forms will be mailed upon request from the Department
of Human Resources.
Written – 100% or
Oral – 100% or Background Evaluation –
100% or Written- 50%/Oral –
50% or Written 50%/Background Evaluation –
50% or Oral – 50%/Background Evaluation – 50%
Closing Date: The
closing date will be the date the 50th application or resume is
received or December 18, 2020, whichever occurs first.
THE TOWN OF WALLINGFORD IS AN EQUAL OPPORTUNITY EMPLOYER