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Position: Assistant Office Manager (Electric Division)
Municipality:Wallingford CT
Close Date:12/18/2020


 Open Competitive Examination

Human Resources Department

Wallingford Town Hall

Room 301

45 South Main Street

Wallingford, Connecticut 06492

Telephone (203) 294-2080  Fax  (203) 294-2084



$76,021 - $97,266 (Annually)


General Statement of Duties:  This is very responsible professional accounting, administrative and supervisory work involving the performance and oversight of a variety of financial control and business office functions.  This position also has the responsibility for making difficult accounting, financial, and office management decisions.  The work requires that the employee have considerable knowledge, skill and ability in every phase of office procedures and accounting principles, practices and control functions.  Work also involves responsibility for the supervision of the accounting staff of the business office of a public utility.  Work involves responsibility for assisting the WED Office Manager in the day-to-day operation of the business office, and for the implementation of financial policies, procedures, systems and audit recommendations.  Duties include, but are not limited to, utility billing, account reconciliations, accounting for various funds, monthly financial reports, year-end reports, financial analysis and internal audits.  Duties include daily establishment and monitoring of the workload of subordinates.


Examples of Duties: Supervises daily activities of the accounting section and provides direct supervision to the Accountant, Account Clerks, and Senior Data Entry Operator to ensure deliverables are completed in a timely manner.  Coordinates activities between the Business Office and WED Customer Service, Meter Reading, and Metering, the Town’s Finance and Human Resources Departments, and other Town departments.  Schedules, assigns and directs employees in a medium size work group in maintaining business office functions that include, but are not limited to, standard accounting functions in accounts payable, accounts receivable, payroll, billings, and cash reconciliations.  Assists in the utility billing process including the calculation of bills and preparation of collection notices and oversees bill printing and processing.   Responsible for all accounting and record keeping associated with the Division’s Wholesale Power Procurement functions.  Assigns, trains and counsels’ employees.  Administers union contract language. Issues disciplinary warnings and recommends higher levels of discipline.  Assists in the selection of hiring new employees.  Reviews employee performance and assures safe work practices.  Ensures cross-training of all direct reports.  Reviews and prepares a variety of reports including periodic financial status reports.  Prepares and submits for approval accounting entries as needed.  Analyzes and balances various accounts such as inter-fund accounts as needed.  Certifies availability of funds in the absence of the Office Manager.  May perform certain functions of the Office Manager in his or her absence.  Reviews cash receipts, cash disbursements journals, bank accounts, computer generated journals and reports.  Prepares required standard journal entries.  Posts and balances general ledger and subsidiary control accounts at the end of the accounting cycle.  Audits postings and reconciles control and subsidiary figures.  Traces and adjusts errors. 

Assists auditors with audit studies and assists in the development of internal audit procedures.  Prepares financial reports for the Department’s annual report.  Assists in the preparation of the Electric Division’s annual budget, and provides support to the preparation of short-and long-term rate analyses.  Attends Town Council, Public Utility Commission and other meetings as required that relate to the duties of the position.  Works with the internal and external auditors reviewing, locating and analyzing general ledger and subsidiary account detail.  Performs related work as required.


Supervision Received: Works under the direction of the Office Manager of the Electric Division.


Required Knowledge, Skills, and Abilities:  Thorough knowledge of business office procedures and electronic data processing including Microsoft Office products as applied to accounting functions.  Thorough knowledge of accounting principles and practices including cost accounting, budget and report preparation, billing, collections.  Considerable knowledge of public administration principles and practices as applied to the business office of a public utility.  Considerable knowledge of financial reporting requirements and utility rate structure.  Considerable knowledge of governmental and enterprise accounting principles and procedures, including auditing and budgeting.  Considerable ability to coordinate technical and specialized operational and administrative activities.  Good knowledge of general statutes that relate to electric enterprise funds and to bankruptcies.  Good ability in written and oral communication.  Considerable ability to administer policies and procedures including scheduling, budgetary work and day-to-day problem solving.  Considerable ability to establish and maintain effective working relationships with subordinates, associates, co-workers, customers and the general public.


Qualifications:  A bachelor’s degree from a recognized college or university in accounting, finance or business administration plus three (3) years of increasingly responsible office work experience, or an equivalent combination of education and qualifying experience substituting on a year-for-year basis.  One (1) year of work experience in a supervisory capacity is required.


Special Requirements:  Must have and maintain a valid State of Connecticut Driver’s License.


Fringe Benefits:  Excellent Health Insurance Packages, Group Life Insurance, Pension Plan, Paid Holidays, Paid Vacations, Paid Sick Leave.


Application Forms: May be obtained at the Department of Human Resources, Town of Wallingford, 45 South Main Street, Wallingford, CT  06492.  Forms will be mailed upon request from the Department of Human Resources.


Examination:  Written – 100%  or  Oral – 100%   or  Background Evaluation – 100%  or  Written- 50%/Oral – 50%  or  Written 50%/Background Evaluation – 50%  or  Oral – 50%/Background Evaluation – 50%


Closing Date:  The closing date will be the date the 50th application or resume is received or December 18, 2020, whichever occurs first.








We are an Equal Opportunity Employer.

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