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Position: Tax Associate
Municipality:Town of Branford
Close Date:11/19/2020
Description:

Town Seal blue Town of Branford Job Description:

Tax Associate Sewers

 

                       

Location / Department

Town Hall / Tax Office / 1019 Main Street

Reports To:

Tax Collector

Position Status:

Full-Time, Hourly, Non-Exempt

Weekly Hours:

35

Salary Classification:

III

Affiliation:

UPSEU – Town Hall

 

Position Summary/Purpose:

Performs a variety of routine and complex clerical and administrative work in keeping official records, providing support to the Tax staff, and assisting in the standard operating policies and procedures of the department. Collects sewer assessment; assess for sewers; and agreements.

 

Essential Job Functions

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position

 

  • Sewer/Tax bill preparation and collections:  Balance receipts at the end of each month or as needed.
  • Process payments via mail and over the counter, post and balance each day
  • Maintain spreadsheet of new accounts in conjunction with the Engineering Department.
  • Assign and enter new accounts and administer agreements
  • Error Corrections
  • Prepare sewer assessment legal notices for newspaper              

 

Other Functions:

  • Other duties & responsibilities assigned by the Tax Collector or Assistant Tax Collector.
  • Adjustments of clerk errors
  • Handle customer inquiries                                        
  • Open mail and enter payments.  Sent balance due letters when appropriate.
  • Prepare outgoing mail

 

Supervision:

Supervision Scope: Performs varied and responsible clerical duties requiring the knowledge of implementing sewer applications and billing. Exercise good judgment and initiative in effectively and efficiently following department policies and practices.

 

Supervision Received:  Works under the general direction of the Tax Collector or his/her designee.

 

Supervision Given:   None.

 

Minimum Required Qualifications:

Education, Training and Experience:

Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping, and two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.

 

Special Requirements: Detailed orientated with an aptitude for working with numbers.

 

Knowledge, Ability and Skill:

Knowledge: Thorough knowledge of Microsoft office, Outlook; modern office practices and procedures; some knowledge of accounting principles and practices. 

 

Ability:  Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.

 

Skill:  Skill in operation of listed tools and equipment. Excellent verbal and written communication skills; Strong customer service skills.

 

Tools and Equipment used

Personal computer; copy machine; scanner; postage machine; fax machine; calculator.

 

Job Environment:

Administrative work is performed in a moderately quiet office with regular interruptions during the day from the public via telephone or in person.

 

Requires the operation of telephones, personal computers, copiers, facsimile machines, and other standard office equipment.

 

Makes frequent and periodic contact with property owners, Town staff and Town officials. Communication is frequently in person, telephone email and in writing. Work requires a high level of professionalism.

 

Errors in judgment or omissions could result in delay of services, monetary loss, and legal ramifications.

 

Physical and Mental Requirements:

Work Environment

None

Under 1/3

1/3 to 2/3

Over 2/3

Outdoor Weather Conditions

X

 

 

 

Work in high, precarious places

X

 

 

 

Work with toxic or caustic chemical

X

 

 

 

Work with fumes or airborne particles

X

 

 

 

Non weather related –extreme heat/cold

X

 

 

 

Work near moving mechanical parts

X

 

 

 

Risk of electrical shock

X

 

 

 

Vibration

X

 

 

 

Other-

 

 

 

 

 

Physical Activity

None

Under 1/3

1/3 to 2/3

Over 2/3

Standing

 

X

X

 

Walking

 

X

X

 

Sitting

 

 

 

X

Talking & Hearing

 

 

 

X

Using hands/fingers to handle/feel

 

 

 

X

Climbing or balancing

X

 

 

 

Stooping, kneeling, crouching, crawling

 

X

 

 

Reaching with hands and arms

 

X

 

 

Tasting or smelling

X

 

 

 

Bending, pulling, pushing

 

X

 

 

Other-Driving

X

 

 

 

Other-

 

 

 

 

 

Lifting Requirements

None

Under 1/3

1/3 to 2/3

Over 2/3

Up to 10 pounds

 

X

 

 

Up to 25 pounds

 

X

 

 

Up to 50 pounds

X

 

 

 

Up to 75 pounds

X

 

 

 

Up to 100 pounds

X

 

 

 

Over 100 pounds

X

 

 

 

 

Noise Levels

None

Under 1/3

1/3 to 2/3

Over 2/3

Very Quiet (forest, isolation booth)

X

 

 

 

Quiet (library, private office)

X

 

 

 

Moderate noise (computer, light traffic)

 

 

 

X

Loud Noise (heavy equipment/traffic)

X

 

 

 

Very Loud (jack hammer work)

X

 

 

 

 

Vision Requirements:

__X__     Close vision (i.e. clear vision at 20 inches or less)

____        Distance vision (i.e. clear vision at 20 feet or more)

____        Color vision (i.e. ability to identify and distinguish colors)

__X__     Peripheral vision (i.e. ability to observe an area that can be seen up and down or left and right while the eyes are fixed on a given point)

____        Depth perception (i.e. three dimensional vision, ability to judge distances and spatial relationships)

____        No special vision requirements

 

(This job description does not constitute an employment agreement between the employer and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change.)

  


Town of Branford Job Announcement

Posting Date:           June 1, 2020

Closing Date: Until Filled

                       


Job Title: Tax Associate

Department/Location: Town Hall

Union Affiliation: UPSEU Town

Employment Type: Non Exempt

Hours per Week: 35

                  


If you are looking for a team oriented professional support staff position consider joining the Tax Collection Department while serving the residents and commercial property owners of Branford.  Apply today if you want to be part of your and Branford’s success!  Please submit your resume and letter of interest to careers@Branford-ct.gov

The Town offers a wide variety of benefits including: Medical & Dental Insurance, Term Life Insurance, Pension, Paid Vacation, Paid Sick Leave, Paid Holidays, etc.


Email your resume & cover letter to:

CAREERS@BRANFORD-CT.GOV

 

 


Summary of Job:

 Position Summary/Purpose:

Performs a variety of routine and complex clerical and administrative work in keeping official records, providing support to the Tax staff, and assisting in the standard operating policies and procedures of the department. Collects sewer assessment; assess for sewers; and agreements.

 

Essential Job Functions

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position

 

  • Sewer/Tax bill preparation and collections:  Balance receipts at the end of each month or as needed.
  • Process payments via mail and over the counter, post and balance each day
  • Maintain spreadsheet of new accounts in conjunction with the Engineering Department.
  • Assign and enter new accounts and administer agreements
  • Error Corrections
  • Prepare sewer assessment legal notices for newspaper              

 

Other Functions:

  • Other duties & responsibilities assigned by the Tax Collector or Assistant Tax Collector.
  • Adjustments of clerk errors
  • Handle customer inquiries                                        
  • Open mail and enter payments.  Sent balance due letters when appropriate.
  • Prepare outgoing mail

 

Supervision:

Supervision Scope: Performs varied and responsible clerical duties requiring the knowledge of implementing sewer applications and billing. Exercise good judgment and initiative in effectively and efficiently following department policies and practices.

 

Supervision Received:  Works under the general direction of the Tax Collector or his/her designee.

 

Supervision Given:   None.

 

Minimum Required Qualifications:

Education, Training and Experience:

Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping, and two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.

 

Special Requirements: Detailed orientated with an aptitude for working with numbers.

 

Knowledge, Ability and Skill:

Knowledge: Thorough knowledge of Microsoft office, Outlook; modern office practices and procedures; some knowledge of accounting principles and practices. 

 

Ability:  Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.

 

Skill:  Skill in operation of listed tools and equipment. Excellent verbal and written communication skills; Strong customer service skills.

 

Tools and Equipment used

Personal computer; copy machine; scanner; postage machine; fax machine; calculator.

 

Job Environment:

Administrative work is performed in a moderately quiet office with regular interruptions during the day from the public via telephone or in person.

 

Requires the operation of telephones, personal computers, copiers, facsimile machines, and other standard office equipment.

 

Makes frequent and periodic contact with property owners, Town staff and Town officials. Communication is frequently in person, telephone email and in writing. Work requires a high level of professionalism.

 

Errors in judgment or omissions could result in delay of services, monetary loss, and legal ramifications.

 

See attached document for a full job description.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.  The Town of Branford reserves the right to limit the number of qualified candidates who will be considered for the position.  The files of all qualified candidates will be maintained for a minimum of six months from the announcement date. All candidates must successfully pass  a substance abuse test given at the Town's expense.  The Town of Branford conducts background investigations for all positions prior to hiring.  Refusal to sign the release form will terminate the candidate from further consideration.

 



We are an Equal Opportunity Employer.


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